[CCWG-ACCT] CCWG / Responses to requests for information made by Dr Eberhard Lisse on 24 November 2015

Dr Eberhard W Lisse el at lisse.na
Sat Dec 5 17:03:27 UTC 2015


Xavier,

thank you, this is very helpful.

Please find my comments inside your message.

el

-- 
Sent from Dr Lisse's iPad mini

> On 5 Dec 2015, at 02:36, Xavier J. Calvez <xavier.calvez at icann.org> wrote:
> 
> Dear Eberhard,
> Dear members of the CCWG,
> 
> As indicated last week, I wanted to provide feedback by the end of this
> week on the requests that Eberhard made in the email below. I have
> repeated below the requests from Eberhard¹s email, adding numbering and a
> title for ease of reference. I have also retitled this email to refer
> specifically to the content of Eberhard¹s email.
> 
> 1. Meeting¹s travel support report, in CSV Format
> 
> Full text of the request: ³The Constituency Travel Support group publishes
> a PDF report after each meeting detailing the flight costs. I would like
> to have the data uses to prepare these already published reports in a
> format amenable to further analysis, such as CSV.²
> 
> Response: We have produced the reports in a CSV format for the meeting¹s
> reports provided since the beginning of 2014, and have published them on
> the Community Wiki. Please see at
> https://community.icann.org/display/trvlconstit/Travel+Report. We will
> produce this report in both PDF and CSV formats going forward. If there
> would be earlier meeting¹s reports that you would specifically like to
> obtain in CSV format in addition, please provide a list and we will
> consider also adding those to the wiki page, dependent upon feasibility
> and workload.

I could only see PDF, so CSV is very much appreciated.

I indeed would like to see previous reports as far back as you can (within reasonable effort) reconstruct. But I can make a list if this is helpful.



> 
> 2. USG Transition travel costs, in CSV Format
> 
> Full text of the request: ³I would then like to have all travel costs
> related to Transition in the same format.²
> 
> Response: We can and will produce this information in the requested
> format. This information has not been compiled into 1 document until now,
> and we have started working on producing a similarly laid out document to
> be published on the USG Transition costs page
> (https://www.icann.org/resources/pages/iana-stewardship-project-costs-2015-
> 10-16-en). Considering the current level of workload, I expect that we
> could finalize the document and published it by 18 December. I will notify
> this group when publication will have occurred.

Thank you.

> 
> 3. Staff hours
> 
> Full text of the request: ³I would like to have the workload of staff in
> hours, including time spent in transit.²
> 
> Response: I have assumed that this request is in relation to the USG
> Transition project. If this is not correct, please let me know.

This is correct.


> ICANN does not identify by activity or project the time spent by its
> employees on an on-going basis. On an as-needed basis, ICANN may estimate
> staff time spent on specific activities or projects.
> For the USG Transition project, ICANN has identified staff members
> involved in the project in a ³significant² fashion. ³Significant² is
> determined on the basis of an estimated percentage of time spent on the
> project at or exceeding 10% and above, provided by these staff members or
> their managers. It can be as a result of an on-going activity carried out
> on a partial basis, or a dedicated full time during a limited period. It
> is intended that management involvement is excluded from this list, in
> order to limit the information to specific involvement rather than general
> involvement. In other words, not every staff member who spends time on the
> project is listed, to be conservative in this assessment exercise.
> This approach is not intended to provide precise information but a
> reasonable itemized information that gives a directional quantification of
> the resources involved.
> The list of staff members for FY15 (actual data) and FY16 (Budget data),
> as well as the percentages of estimated time spent on the project is
> displayed in the attached document, which will be published shortly on the
> USG Transition project webpage.

This is quite in order.


> 
> 4. Consulting fees
> 
> Full text of the request: ³I would like to have the consulting fees (not
> necessarily by name) and the fees for experts.²
> 
> Response: I have assumed that this request is in relation to the USG
> Transition project. If this is not correct, please let me know.

This is correct.


> We believe that a comprehensive view of the professional services expenses
> (equivalent to the notion of consulting fees) has been provided in 2
> documents appearing in the paragraph ³Professional Services ­ Expenses
> Breakdown² that can be found at
> https://www.icann.org/resources/pages/iana-stewardship-project-costs-2015-1
> 0-16-en. This section of the page, along with the personnel and travel
> cost items, subject to your questions above, represent the entire set of
> costs of the USG Transition project, meaning that there is no other costs
> in relation to this project. If you believe there is information
> relativeto consulting fees that you would like to see and would not appear
> in the documents referenced above, please let me know.

Will do.

> 
> 
> As a general comment, the information referenced above, that can be found
> on the following page
> [https://www.icann.org/resources/pages/iana-stewardship-project-costs-2015-
> 10-16-en], is intended to be updated on a quarterly basis, with the next
> update planned after the end of the the 2nd quarter of ICANN¹s fiscal year
> 2016 (Oct to Dec 2015).
> 
> 
> I trust this addresses the requests for now and I will follow up as
> indicated above where relevant.
> 
> Thank you.
> Best,
> 
> 
> Xavier
> 
> 
> 
> Xavier Calvez
> CFO
> ICANN


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