[CCWG-ACCT] Notes-Recordings-Transcript links for WP3 Meeting #5 (14 July)

[Kimberly Carlson]

Hello all,

The notes, recordings and transcripts for the WP3 Meeting #5- 14 July will be available here:

https://community.icann.org/x/76o0Aw

A copy of the notes and action items may be found below.

Thank you.

Best regards,
Kim


ACTION Items
ACTION ITEM: Leon to close staff accountability doc and to send to staff for frozen set
ACTION ITEM: Leon to reword suggestions
ACTION ITEM: Leon to make necessary adjustments and to circulate as part of frozen set.
ACTION ITEM: Sebastien to send diversity paper with note that WP3 could not agree on final version.

Notes

Cheryl on AC.
Staff accountability
Several comments were made and incorporated into document.
Feedback:
- Information on existing mechanisms are needed (for instance harassment education)
- New section was added bottom of page 2. Board of Directors holds ICANN accountable but if Board vets powers in staff then there is no accountability measures unless we create some. It would be opportune to define ICANN's role.
---> Include definition of role of ICANN staff
- Rights of staff.
- Whistleblowing - ICANN suffers from absence of corporate or social responsibility officer. External audit/review of process needed.
- What powers are vested in staff? Understanding is needed.
- .Giving focus to staff in contract negotiations may have policy implications. When is the Board required to approve contract provisions? There are no accountability mechanism that speak to that.
- Insert title that states that these are recommendations and not Bylaws
- IRP is only applicable to Board actions and inactions
---> Look into mechanisms applicable to staff
- Ombudsman is established as WS2. We need to make sure WS2 happens. It should be scope to review that ICANN staff does not use Ombudsman for personnel issues
- IRP applicable to staff: would that be delegated to WP1?
--> WP3 would be delegating suggestions to WP1
ACTION ITEM: Leon to close staff accountability doc and to send to staff for frozen set
We will discuss in Paris whether recommendations will be incorporated into WS1 document. Most recommendations will be moved to WS2.
SO/AC Accountability
ACTION ITEM: Leon to reword suggestions.
Feedback:
- Add "according to the case" as it may not be applicable to GAC.
- No objections to keeping paragraph 5.
ACTION ITEM: Leon to make necessary adjustments and to circulate as part of frozen set.

Diversity
Comments were integrated.
Feedback:
- Implementation concerns.
- Should be applicable to extent possible.
- How could the fellowship program work better?
- Start with creating a diverse pool.
- This is a non-exhaustive list. Neutrality is most important. Disagree with preferences. Degree of priority needed.
- We need practical criteria.
- We can  conduct a review in WS2 of what has happened in organizations and governments. Intensified outreach needed.
- Define specifics.
- Danger that we do not fix things but makes metrics look better.
- Document that minority of group disagrees.
- Add that non-exhaustive list.
- Include outreach and engagement.
ACTION ITEM: Sebastien to send diversity paper with note that WP3 could not agree on final version.


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