[CCWG-ACCT] CCWG Advisors joining Istanbul meeting

[Adam Peake]

Hi everyone,

The advisors asked if they could have their own meeting; to get to know each
other, to help them prepare for the sessions on Monday and Tuesday, to
consider how they might best support the group while in Istanbul and
ongoing.  I thought it very reasonable that they should want to do this.  I
hope it will benefit the CCWG's work in the coming days, and over the next
few months.

Some questions asked:

No, ICANN Board members will not join the advisors meeting on Sunday.  Staff
will be there, but to provide support/background.  The purpose of the
meeting is to allow the advisors to be able to talk about the proposals
before them from the CCWG, and, I think, essentially to get to know each
other.  

We hadn't envisioned opening the meeting to observers.  As it's their first
opportunity for them to talk, to hold informal discussions, I think it
perhaps helpful if not open. They are trying to prepare themselves for the
meetings ahead. 

Hopefully the Chairs will meet the Advisors later in the day, but this in
part depends on travel plans.

Hope this helps.

Best,

Adam




From:  Robin Gross <robin at ipjustice.org>
Date:  Wednesday, March 18, 2015 at 4:12 PM
To:  Accountability Cross Community
<accountability-cross-community at icann.org>
Subject:  Re: [CCWG-ACCT] CCWG Advisors joining Istanbul meeting

I share Keith's concern.  Let's remember we are holding ICANN to a high
standard of transparency in its accountability processes - so of course that
standard of transparency applies to this work as well.  I planned to arrive
to Istanbul in time to attend any mtgs on Sunday so would like to attend
this one as well at least as an observer.

Thanks,
Robin



On Mar 18, 2015, at 11:37 AM, Drazek, Keith wrote:

> Hi Seun,
>  
> I respectfully disagree.
>  
> If ICANN staff or Board members are participating in or attending a private
> planning meeting of the Advisors, then community members should also be
> invited to observe, at a minimum.
>  
> If you look at their agenda items 2-5 (especially 2-3), their private meeting
> will contribute to setting expectations and understanding of the issues.
> Wouldn¹t that be best enabled through participation of CCWG members, or the
> Co-Chairs at a minimum?
>  
> In my opinion, it would be inappropriate for ICANN staff and/or Board members
> to have unique access to the Advisors at this sensitive and formative stage in
> their engagement with the CCWG.
>  
> Thanks and regards,
> Keith
>  
>  
>  
>  
>  
> From: Seun Ojedeji [mailto:seun.ojedeji at gmail.com]
> Sent: Wednesday, March 18, 2015 2:19 PM
> To: Drazek, Keith
> Cc: accountability-cross-community at icann.org; Adam Peake
> Subject: Re: [CCWG-ACCT] CCWG Advisors joining Istanbul meeting
>  
> Hi,
> 
> While it may be fine to have them meet openly, I don't think it's something to
> worry about. The reason is because of their role being advisory; one would
> expect that whatever they determine would still be forwarded to ccwg as an
> advice to consider.
> 
> Regards
> 
> sent from Google nexus 4
> kindly excuse brevity and typos.
> 
> On 18 Mar 2015 19:09, "Drazek, Keith" <kdrazek at verisign.com> wrote:
> Hi Adam,
> 
> Will any ICANN staff or Board members participate in or attend the private
> meeting of the Advisors?
> 
> Is there a reason their meeting is not open to observers?
> 
> Thanks,
> Keith
> 
> -----Original Message-----
> From: accountability-cross-community-bounces at icann.org
> [mailto:accountability-cross-community-bounces at icann.org] On Behalf Of Adam
> Peake
> Sent: Wednesday, March 18, 2015 2:04 PM
> To: accountability-cross-community at icann.org
> Subject: [CCWG-ACCT] CCWG Advisors joining Istanbul meeting
> 
> Hi everyone,
> 
> Three of the Advisors will attend the CCWG meeting on Monday and Tuesday next
> week:
> 
> Valerie D'Costa, Jan Scholte and Lee Bygrave
> (https://community.icann.org/display/acctcrosscomm/Advisors)
> 
> They arrive on Saturday and will hold their own meeting on Sunday morning and
> early afternoon. At least one other member, Willie Currie, will join remote.
> 
> This is the first time any of them will have had chance to meet face to face.
> Tentative agenda for their meeting:
> 
> 09:00 - 15:00 local Istanbul  (07:00 - 13:00 UTC)
> 
> 1. Introduction & Opening Remarks
> 2. Topics of interest & Concerns
> 3. Understanding the context and recent developments 4. How can we help the
> CCWG?
> 5. Preparing for CCWG session
> 6. A.O.B
> 
> They will receive the same documents as all members of the CCWG, and we
> suspect their discussions will be shaped by those (WP1, WP2, stress test work
> party outcomes)
> 
> They will join the welcome cocktail.
> 
> Best,
> 
> Adam
> 
> Adam Peake
> 
> ICANN
> 
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