[CCWG-ACCT] CCWG Advisors joining Istanbul meeting

Wed Mar 18 22:13:05 UTC 2015

Keith, 

Absolutely agree.

Thanks,

Phil

From: accountability-cross-community-bounces at icann.org
[mailto:accountability-cross-community-bounces at icann.org] On Behalf Of
Drazek, Keith
Sent: 18 March 2015 21:16
To: Adam Peake; Accountability Cross Community
Subject: Re: [CCWG-ACCT] CCWG Advisors joining Istanbul meeting

Thanks Adam.

For the record, I don't have a problem with the Advisors meeting together in
a private session so they can get to know one another.

However, as I've previously noted, I do have a problem with ICANN staff
providing "support/background" for the Advisors meeting without anyone from
the CCWG able to observe.  It appears I'm not the only CCWG participant who
shares these concerns.

Any substantive discussions, preparatory work or staff guidance to the
Advisors should be open and transparent and include community
representatives.

I would be satisfied with one CCWG representative acting as a community
liaison for the session. 

Thanks,

Keith

From: accountability-cross-community-bounces at icann.org
[mailto:accountability-cross-community-bounces at icann.org] On Behalf Of Adam
Peake
Sent: Wednesday, March 18, 2015 4:55 PM
To: Accountability Cross Community
Subject: Re: [CCWG-ACCT] CCWG Advisors joining Istanbul meeting

Hi everyone,

The advisors asked if they could have their own meeting; to get to know each
other, to help them prepare for the sessions on Monday and Tuesday, to
consider how they might best support the group while in Istanbul and
ongoing.  I thought it very reasonable that they should want to do this.  I
hope it will benefit the CCWG's work in the coming days, and over the next
few months.

Some questions asked:

No, ICANN Board members will not join the advisors meeting on Sunday.  Staff
will be there, but to provide support/background.  The purpose of the
meeting is to allow the advisors to be able to talk about the proposals
before them from the CCWG, and, I think, essentially to get to know each
other.  

We hadn't envisioned opening the meeting to observers.  As it's their first
opportunity for them to talk, to hold informal discussions, I think it
perhaps helpful if not open. They are trying to prepare themselves for the
meetings ahead. 

Hopefully the Chairs will meet the Advisors later in the day, but this in
part depends on travel plans.  

Hope this helps.

Best,

Adam

From: Robin Gross <robin at ipjustice.org>
Date: Wednesday, March 18, 2015 at 4:12 PM
To: Accountability Cross Community
<accountability-cross-community at icann.org>
Subject: Re: [CCWG-ACCT] CCWG Advisors joining Istanbul meeting

I share Keith's concern.  Let's remember we are holding ICANN to a high
standard of transparency in its accountability processes - so of course that
standard of transparency applies to this work as well.  I planned to arrive
to Istanbul in time to attend any mtgs on Sunday so would like to attend
this one as well at least as an observer. 

Thanks,

Robin

On Mar 18, 2015, at 11:37 AM, Drazek, Keith wrote:

Hi Seun,

I respectfully disagree.

If ICANN staff or Board members are participating in or attending a private
planning meeting of the Advisors, then community members should also be
invited to observe, at a minimum.

If you look at their agenda items 2-5 (especially 2-3), their private
meeting will contribute to setting expectations and understanding of the
issues. Wouldn't that be best enabled through participation of CCWG members,
or the Co-Chairs at a minimum?

In my opinion, it would be inappropriate for ICANN staff and/or Board
members to have unique access to the Advisors at this sensitive and
formative stage in their engagement with the CCWG.

Thanks and regards,

Keith

From: Seun Ojedeji [mailto:seun.ojedeji at gmail.com] 
Sent: Wednesday, March 18, 2015 2:19 PM
To: Drazek, Keith
Cc: accountability-cross-community at icann.org; Adam Peake
Subject: Re: [CCWG-ACCT] CCWG Advisors joining Istanbul meeting

Hi,

While it may be fine to have them meet openly, I don't think it's something
to worry about. The reason is because of their role being advisory; one
would expect that whatever they determine would still be forwarded to ccwg
as an advice to consider.

Regards

sent from Google nexus 4
kindly excuse brevity and typos.

On 18 Mar 2015 19:09, "Drazek, Keith" <kdrazek at verisign.com> wrote:

Hi Adam,

Will any ICANN staff or Board members participate in or attend the private
meeting of the Advisors?

Is there a reason their meeting is not open to observers?

Thanks,
Keith

-----Original Message-----
From: accountability-cross-community-bounces at icann.org
[mailto:accountability-cross-community-bounces at icann.org] On Behalf Of Adam
Peake
Sent: Wednesday, March 18, 2015 2:04 PM
To: accountability-cross-community at icann.org
Subject: [CCWG-ACCT] CCWG Advisors joining Istanbul meeting

Hi everyone,

Three of the Advisors will attend the CCWG meeting on Monday and Tuesday
next week:

Valerie D'Costa, Jan Scholte and Lee Bygrave
(https://community.icann.org/display/acctcrosscomm/Advisors)

They arrive on Saturday and will hold their own meeting on Sunday morning
and early afternoon. At least one other member, Willie Currie, will join
remote.

This is the first time any of them will have had chance to meet face to
face.  Tentative agenda for their meeting:

09:00 - 15:00 local Istanbul  (07:00 - 13:00 UTC)

1. Introduction & Opening Remarks
2. Topics of interest & Concerns
3. Understanding the context and recent developments 4. How can we help the
CCWG?
5. Preparing for CCWG session
6. A.O.B

They will receive the same documents as all members of the CCWG, and we
suspect their discussions will be shaped by those (WP1, WP2, stress test
work party outcomes)

They will join the welcome cocktail.

Best,

Adam

Adam Peake

ICANN

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