[CCWG-ACCT] Clarifying the Observer Role in the Subgroups

[Alan Greenberg]

Perhaps I am alone, but I find it useful to 
listen to meetings when they are happening as 
opposed to after the fact. Perhaps I am just 
insufficiently disciplined, but going back and 
listening to recordings is something I often just 
don't get to. Listening live also has the benefit 
of being able to back-channel Skype to those on the call.

The AC and dial-in bridge for the GNSO Council 
meetings is strictly controlled. A few years ago, 
they set up an audio stream accessible via the 
web for people to listen in real time (if I 
remember correctly, it was done partially or largely at Avri's request).

I have no idea what it costs, but I suspect the 
ongoing costs are minimal and the only effort is 
to connect the audiocast to the teleconference 
audio stream at the start of the meeting. Perhaps this can be investigated.

Messages to the general list saying the meetings 
will happen is also desirable, even if not linked 
to the AC and bridge info. It is a push technology instead of pull.

Alan

At 14/08/2016 10:34 AM, Bernard Turcotte wrote:

>Greg et al.,
>
>Answers inserted in your questions below but it 
>is important to note the the role of Observers was meant to be just that:
>
>On Sat, Aug 13, 2016 at 10:50 PM, Greg Shatan 
><<mailto:gregshatanipc at gmail.com>gregshatanipc at gmail.com> wrote:
>Co-Chairs and Staff,
>We need some clarification of the Observer role in the Subgroups.
>Conceptually, are the Observers essentially 
>"spectators" or do they have the ability to participate in some fashion?
>Specifically:
>
>1.  Will Observers get call invitations?
>
>​No - in part this is because there is no way 
>to distinguish between Observers and 
>Participants​ on teleconferences or in Adobe - 
>as such if Observers were to participate in 
>these there would be no point in having the 
>differentiation between Observers and Active 
>Participants. It is however important to note 
>that there is no restrictions on who can be an 
>Active Participant or an Observer and that 
>people can join either or switch between them at 
>any time. I will copy below the published 
>definitions of these here to remind people of the difference between these two:
>
>    * As an active participant who wishes to 
> engage in the day-to-day discussions of the 
> particular topic. Each active participant is 
> expected to spend at least 3-5 hours per week 
> on sub-group work and will have posting rights to the mailing list.
>    * As an observer who wishes to follow the 
> topic discussion but not actively participate 
> at the sub-group level. Observers are not 
> expected to spend time on sub-group work and 
> will not have posting rights to the mailing list.
>
>2.  Can Observers join Adobe Connect and/or phone bridge for the call?
>
>​That is up to the rapporteurs for that group 
>as staff will not police this - but again since 
>calls are being recorded, transcribed and notes 
>taken it was felt observers would not be deprived of any information.
>​
>
>3.  If yes, can Observers speak and/or write in 
>the chat, or are they required to be silent/non-participating?
>
>​As noted above there is no automated way of , 
>and staff will not police, enforcing any 
>limitation on Observers in Adobe, as such there 
>is nothing which would prevent them from fully participating.
>​
>
>4.  Do Observers receive the mailing list posts along with everyone else?
>
>​Yes.
>​
>
>5.  Will Observers have posting rights to the email list?
>
>​No.
>
>
>Hope this helps.
>
>Cheers
>
>B.​
>
>Clarification of these specific issues as soon 
>as possible will be most helpful to the functioning of the Subgroups.
>Thank you.
>Greg
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