[CCWG-ACCT] Clarifying the Observer Role in the Subgroups

[avri doria]

+1

I find the GNSO council audiocast valuable and listen to most meetings
on  it.

Would have done the same as an observer here (though i have now asked to
be a participant in all groups given the rules).  I too like to hear the
meeting in real time and like to communicate with people via another
channel sometimes while the meeting is going on.

avri



On 14-Aug-16 14:57, Alan Greenberg wrote:
> Perhaps I am alone, but I find it useful to listen to meetings when
> they are happening as opposed to after the fact. Perhaps I am just
> insufficiently disciplined, but going back and listening to recordings
> is something I often just don't get to. Listening live also has the
> benefit of being able to back-channel Skype to those on the call.
>
> The AC and dial-in bridge for the GNSO Council meetings is strictly
> controlled. A few years ago, they set up an audio stream accessible
> via the web for people to listen in real time (if I remember
> correctly, it was done partially or largely at Avri's request).
>
> I have no idea what it costs, but I suspect the ongoing costs are
> minimal and the only effort is to connect the audiocast to the
> teleconference audio stream at the start of the meeting. Perhaps this
> can be investigated.
>
> Messages to the general list saying the meetings will happen is also
> desirable, even if not linked to the AC and bridge info. It is a push
> technology instead of pull.
>
> Alan
>
> At 14/08/2016 10:34 AM, Bernard Turcotte wrote:
>
>> Greg et al.,
>>
>> Answers inserted in your questions below but it is important to note
>> the the role of Observers was meant to be just that:
>>
>> On Sat, Aug 13, 2016 at 10:50 PM, Greg Shatan
>> <gregshatanipc at gmail.com <mailto:gregshatanipc at gmail.com> > wrote:
>>
>>     Co-Chairs and Staff,
>>     We need some clarification of the Observer role in the Subgroups.
>>     Conceptually, are the Observers essentially "spectators" or do
>>     they have the ability to participate in some fashion?
>>     Specifically:
>>
>>     1.  Will Observers get call invitations? 
>>
>>
>> ​No - in part this is because there is no way to distinguish
>> between Observers and Participants​ on teleconferences or in Adobe
>> - as such if Observers were to participate in these there would be no
>> point in having the differentiation between Observers and Active
>> Participants. It is however important to note that there is no
>> restrictions on who can be an Active Participant or an Observer and
>> that people can join either or switch between them at any time. I
>> will copy below the published definitions of these here to remind
>> people of the difference between these two:
>>
>>   * As an active participant who wishes to engage in the day-to-day
>>     discussions of the particular topic. Each active participant is
>>     expected to spend at least 3-5 hours per week on sub-group work
>>     and will have posting rights to the mailing list.
>>   * As an observer who wishes to follow the topic discussion but not
>>     actively participate at the sub-group level. Observers are not
>>     expected to spend time on sub-group work and will not have
>>     posting rights to the mailing list.
>>
>>  
>>
>>     2.  Can Observers join Adobe Connect and/or phone bridge for the
>>     call? 
>>
>>
>> ​That is up to the rapporteurs for that group as staff will not
>> police this - but again since calls are being recorded, transcribed
>> and notes taken it was felt observers would not be deprived of any
>> information.
>> ​
>>  
>>
>>     3.  If yes, can Observers speak and/or write in the chat, or are
>>     they required to be silent/non-participating? 
>>
>>
>> ​As noted above there is no automated way of , and staff will not
>> police, enforcing any limitation on Observers in Adobe, as such there
>> is nothing which would prevent them from fully participating.
>> ​
>>  
>>
>>     4.  Do Observers receive the mailing list posts along with
>>     everyone else? 
>>
>>
>> ​Yes.
>> ​
>>  
>>
>>     5.  Will Observers have posting rights to the email list? 
>>
>>
>> ​No.
>>
>>
>> Hope this helps.
>>
>> Cheers
>>
>> B.​
>>  
>>
>>     Clarification of these specific issues as soon as possible will
>>     be most helpful to the functioning of the Subgroups.
>>     Thank you.
>>     Greg 
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