[CCWG-ACCT] CCWG-Accountability - Preparing for WS2

Matthew Shears mshears at cdt.org
Mon May 30 16:29:46 UTC 2016 

+ 1 again


On 5/30/2016 5:22 PM, Dr. Tatiana Tropina wrote:
>
> Dear all,
>
> I agree with Greg. Drafting might be an issue for some, of course, but 
> the absence of transcriptions is a much bigger problem. Many of us are 
> volunteering at ICANN while having a full time job, hence missing 
> calls is unfortunately inevitable sometimes. With no transcripts every 
> missed call is a big deal. I understand that action notes can ensure 
> where things stand, but transcriptions might be helpful when there is 
> a need to get back and check.
>
> So this is very unfortunate.
>
> Best regards
>
> Tanya
>
>
> On 30/05/16 18:14, Greg Shatan wrote:
>> I'm more concerned about a different area of (lack of) support:
>>
>> "No note taking by staff, beyond action items, and no transcriptions."
>>
>> This will make it more difficult to keep the thread of our work going 
>> from week to week.
>>
>> I think we may have relied too heavily on staff drafting of the 
>> actual report in Work Stream 1.  While I don't necessarily relish 
>> substantial drafting responsibilities, it's important that the end 
>> product be the work of the community.  The staff (and in particular 
>> Bernie) did an amazing job, but it still felt like an odd 
>> "intermediation" at times.
>>
>> Meeting notes and transcriptions are important tools in getting to 
>> that point.  Hopefully, the action items will be sufficiently 
>> detailed to allow a meeting's results to be comprehensible to those 
>> that miss that call, but something will be lost when the sole record 
>> of that meeting is a recording and a bullet-point list of "action items."
>>
>> Greg
>>
>> Greg
>>
>> On Mon, May 30, 2016 at 6:29 AM, Finn Petersen <FinPet at erst.dk 
>> <mailto:FinPet at erst.dk>> wrote:
>>
>>     I fully support the idea from Jorge.
>>
>>     Best,
>>
>>     Finn
>>
>>     *Fra:*accountability-cross-community-bounces at icann.org
>>     <mailto:accountability-cross-community-bounces at icann.org>
>>     [mailto:accountability-cross-community-bounces at icann.org
>>     <mailto:accountability-cross-community-bounces at icann.org>] *På
>>     vegne af *Jorge.Cancio at bakom.admin.ch
>>     <mailto:Jorge.Cancio at bakom.admin.ch>
>>     *Sendt:* 30. maj 2016 12:13
>>     *Til:* turcotte.bernard at gmail.com
>>     <mailto:turcotte.bernard at gmail.com>;
>>     accountability-cross-community at icann.org
>>     <mailto:accountability-cross-community at icann.org>
>>     *Emne:* Re: [CCWG-ACCT] CCWG-Accountability - Preparing for WS2
>>
>>     Dear co-chairs, dear all
>>
>>     I was finally having a look at these documents and an apparent
>>     inconsistency struck my eye: on the one hand, it is foreseen that
>>     the subgroups will do the „heavy lifting“ including drafting
>>     etc.. But, on the other hand, the subgroup members are expected
>>     to draft their own documents.
>>
>>     This could delegate and impose probably too much of a burden on
>>     the volunteers and have also undesired side-effects on the
>>     inclusiveness and diversity of the subgroups and their outputs,
>>     as drafting is not only extremely time intensive –a resource
>>     which is unequally distributed- but also requires native or
>>     near-native English writing skills.
>>
>>     Hence, I would advocate a more balanced approach, with our
>>     professional and neutral staff still taking care of the drafting
>>     of each subgroups’ key documents (e.g. initial issues
>>     description, scoping paper, draft output docs, output doc, etc)
>>     as a general rule – with subgroup participants taking over
>>     documents that have a more contingent/ad hoc character.
>>
>>     Hope this may be agreeable to all
>>
>>     Best
>>
>>     Jorge
>>
>>     *Von:*accountability-cross-community-bounces at icann.org
>>     <mailto:accountability-cross-community-bounces at icann.org>
>>     [mailto:accountability-cross-community-bounces at icann.org] *Im
>>     Auftrag von *Bernard Turcotte
>>     *Gesendet:* Mittwoch, 25. Mai 2016 18:21
>>     *An:* Accountability Cross Community
>>     <accountability-cross-community at icann.org>
>>     *Betreff:* [CCWG-ACCT] CCWG-Accountability - Preparing for WS2
>>
>>     Dear all,
>>
>>     As the work on the Bylaws comes to a close, we have spent some
>>     time preparing and thinking through Work Stream 2. Our official
>>     Work Stream 2 kick-off is on Sunday 26 June at ICANN56 in
>>     Helsinki. To prepare for the kick off, we would like to have a
>>     plenary CCWG-Accountability next week on Tuesday 31 May at 19:00
>>     UTC. The proposed agenda for the call is as follows:
>>
>>     *Agenda for CCWG meeting on 31 May at 19:00 UTC:*
>>
>>     1. Opening Remarks
>>
>>     2. Budget discussion
>>
>>     3. Preparation for WS2 kickoff in Helsinki
>>
>>     ·What to do before Helsinki
>>
>>     ·What are next steps (after Helsinki)
>>
>>     4. AOB
>>
>>     5. Closing Remarks
>>
>>     Attached you will find a presentation on the budget that we have
>>     prepared with the help of Bernard Turcotte and ICANN staff in
>>     their Project Costing Support Team function. We will need to
>>     submit this budget to the ICANN Board for their consideration and
>>     approval before the start of FY17 in July. As you will see from
>>     the presentation, there are a few areas that we may want to
>>     discuss as a full group before submitting our proposal. Please
>>     initiate the discussion on the CCWG-Accountability list, and
>>     we’ll continue the discussion on the call.
>>
>>     You will also find attached a presentation on preparing the WS2
>>     kickoff in Helsinki.
>>
>>     Best,
>>
>>     Mathieu, Thomas, Leon
>>
>>     /CCWG-Accountability co-Chairs/
>>
>>
>>     _______________________________________________
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>>     <mailto:Accountability-Cross-Community at icann.org>
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>>
>>
>>
>>
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>
>
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-- 

Matthew Shears | Director, Global Internet Policy & Human Rights Project
Center for Democracy & Technology | cdt.org
E: mshears at cdt.org | T: +44.771.247.2987

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