[CCWG-ACCT] Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #9 _ 22 February 2017

[MSSI Secretariat]

Hello all,

The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #9 -  22 February 2017 will be available here:  https://community.icann.org/x/3oPRAw

A copy of the notes may be found below.

Thank you.

Kind Regards,
Yvette Guigneaux
Multi-Stakeholder & Strategic Initiative Asst.
ICANN - Internet Corporation for Assigned Names and Numbers

Email:  yvette.guigneaux at icann.org
Cell:  +1-310-460-8432
Skype:  yvette.guigneaux.icann
www.icann.org<http://www.icann.org>
________________________________
Notes (including relevant portions of chat):
1. Intro: review of the agenda, attendance, SOI check.
- Focus is to complete Document A and then will review Document B. Last if time allows will focus on responses to questions.
-Questions and comments on agenda
Suggestion to focus on Document A with objective on having something for
Copenhagen
- Agenda accepted as posted
- SOI Update

2. Finalize Document A version 1.4.
Jordan is rapporteur on this document and reviewed the draft document https://docs.google.com/document/d/1wGRrJZ-i7WA0uYBIHaB5Q3ssqfRmbAcgHJwlQ6scHZY/edit#heading=h.gjdgxs[docs.google.com]
comments.and changes, will walk through the document for discussion.  Objective to
get to agreed draft
-  Comments and discussion on the draft
- Section on what the ICANN Board does not do - noted that this may need to be re-addressed as it does not cover sufficient details and the way the process works
- Proposal to move text to Annex - Section 2 as quite long and to shorten the paper this could be moved to the end to be retained as part of a single paper.
- Anything to make the work more concise would be benificial - support was for the
Annex but not for deleting text
- Section 3 Proposed Changes and Clarifications review comments suggested
- Section 4 Activities that should be started/continued/stopped - revised the text to better align with the section heading, sugggestion to go with bullet point list for group review
and feedback.  Noted similar concern with prior text being a think piece that went
beyond staff accountability as well as some comments that did not address what was
proposed for section content.
- Discussion on approach - delete section 4 content and then merge text with Section 5, leaving bullets in Section 4 - need to reserve action until can consult with author of that section on proposal to move text
- Noted from chat:
Cheryl LangdonOrr  (CLO): That works for me Jordan if you also specifically reach out to
Klaus to engage him ASAP in the process ASAP
Cheryl Langdon-Orr (CLO): but Annex seems most likely... However
Greg Shatan: Agree with Avri, and perhaps we can find some concrete objects in the prior text, e.g., evaluating staff against KPIs.
- Noted that the text is confusing as to what/who is being referred to Staff, ICANN.org - unclear and may need some clarity, ex CEO is the voice of ICANN or the voice of Staff - one of troublesome questions.
- Sebastien - Currently drafting paper looking at Ombudsman Compliant Officer and so nothing else
- Need to look into conflicts of interests with part time and consultants as there may be a need to relook at ROI requirements
- Action Item - get sections 4 and 5 out for review and comment so document can be
finalized

3. Discussion / seeking feedback on Draft Document B v 1.2
(Avri is rapporteur on this Document) -  Reviewed draft document B text and comments submitted, noted that documents did not cover multistakeholder

4. Schedule check
https://docs.google.com/document/d/1Ftd-Ps_qF46pf_iXf5foGjdUfCq64-St_43inFetDN0/edit?usp=sharing[docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1Ftd-2DPs-5FqF46pf-5FiXf5foGjdUfCq64-2DSt-5F43inFetDN0_edit-3Fusp-3Dsharing&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=xjNMRR-fjlgBx7tqUEv8lZv2O9RJyMyqWkymcecegCUuwDxFVsW6VBuvkqKnS_lk&m=O-0kJIrQS6Gjh2vOkEXGC6mh9NAsgsC4GPvL7T1_3ys&s=GE_036NgJDf5q6qhhwsl2wORkX7A6RQIaSdD_tbS5l4&e=>
Discussion on next steps and meetings for the group to arrange a call next week to complete the document in time to submit for Copenhagen Plenary.  Looking to reschedule
and hold another meeting for consensus on Doc A. Also request that group look at Doc B aswell so the document can be progressed.  Reviewed adjustments to dates for work to be completed

5. AOB - No other business



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