[CCWG-ACCT] CCWG-Accountability-WS2-TravelSupport-ICANN59Johannesburg-25June2017-Announcement and Process
Seun Ojedeji
seun.ojedeji at gmail.com
Mon Feb 27 11:10:53 UTC 2017
Hello,
As much as I like the idea, I would think setting/updating a/the travel
policy globally would be more appropriate; this group is just one out of
the many other current/future groups who may find themselves in similar
situation.
Perhaps this can be a recommendation to the Board (or whoever is charge of
ICANN travel policy)
Regards
On 27 Feb 2017 17:48, "Tapani Tarvainen" <ncsg at tapani.tarvainen.info> wrote:
> I definitely agree that business class is warranted in this case -
> having to chair a session after 24h+ travel in economy class sounds
> nightmarish.
>
> But I also see Nigel's point. Perhaps it'd be possible to come up with
> a rule, something along the lines that if the shortest available
> flight path for the chair of a meeting exceeds, say, 20 hours, it
> justifies business class flights.
>
> Tapani
>
> On Feb 27 10:26, Nigel Roberts (nigel at channelisles.net) wrote:
>
> > Whilst I 100% agree with the previous contributors regarding the
> > utility of the proposal (and hope this puts the tin lid on that
> > discussion), and I also understand the reason that Leon put this out
> > to the wider group, possibly to forestall any accusations of
> > junketing, I am mildly uncomfortable with what seems to me to be a
> > 'voting' mentaily on this.
> >
> > To my simplistic mind, ICANN is a business. (Specifically, a
> > non-profit business).
> >
> > Where a particular expenditure advances the corporation's interests,
> > it SHOULD be undertaken. Where it does not, not.
> >
> > In this case, I would have simply preferred Leon to obtain the
> > agreement of the fund-holder or gate-keeper (the other co-chairs?)
> > and use the facility to promote the work-to-be-done, without
> > provoking this great chorus of metoos.
> >
> > The reason I say this, is that in the future, this procedure if it
> > becomes de rigeur, might discourage participation whereby some
> > people may be inhibited from asking for necessary facilities if it
> > has to be 'approved' by every Member and Participant, or at least
> > commented upon in the name of faux-transparency.
> >
> > Seriously, ICANN is a billion dollar business.
> >
> > Let's worry about doing the work, eh?
> >
> > Oh, yes, in case it wasn't clear.
> >
> > "I also agree with the proposed expenditure".
> >
> >
> >
> >
> >
> >
> > On 27/02/17 10:05, Lori Schulman wrote:
> > >Dear All,
> > >
> > >
> > >
> > >I agree that Leon should be accorded the exception to the travel rules
> > >and be offered a business class ticket.
> > >
> > >
> > >
> > >Lori
> > >
> > >
> > >
> > >Lori S. Schulman
> > >
> > >Senior Director, Internet Policy
> > >
> > >*International Trademark Association (INTA)*
> > >
> > >+1-202-704-0408, Skype: lsschulman
> > >
> > >
> > >
> > >cid:image005.jpg at 01D270D2.1801CD20
> > >
> > >
> > >
> > >*From:*accountability-cross-community-bounces at icann.org
> > >[mailto:accountability-cross-community-bounces at icann.org] *On Behalf Of
> > >*Paul Rosenzweig
> > >*Sent:* Sunday, February 26, 2017 5:42 PM
> > >*To:* 'Kavouss Arasteh' <kavouss.arasteh at gmail.com>;
> > >Mathieu.Weill at afnic.fr; 'Thomas Rickert' <rickert at anwaelte.de>; 'León
> > >Felipe Sánchez Ambía' <leonfelipe at sanchez.mx>
> > >*Cc:* accountability-cross-community at icann.org
> > >*Subject:* Re: [CCWG-ACCT]
> > >CCWG-Accountability-WS2-TravelSupport-ICANN59Johannesburg-
> 25June2017-Announcement
> > >and Process
> > >
> > >
> > >
> > >I am pleased to have the opportunity to say: “I agree with Kavouss.”
> > >
> > >
> > >
> > >Paul
> > >
> > >
> > >
> > >Paul Rosenzweig
> > >
> > >paul.rosenzweig at redbranchconsulting.com
> > ><mailto:paul.rosenzweig at redbranchconsulting.com>
> > >
> > >O: +1 (202) 547-0660
> > >
> > >M: +1 (202) 329-9650
> > >
> > >VOIP: +1 (202) 738-1739
> > >
> > >www.redbranchconsulting.com <http://www.redbranchconsulting.com/>
> > >
> > >My PGP Key:
> > >https://keys.mailvelope.com/pks/lookup?op=get&search=0x9A830097CA066684
> > >
> > >
> > >
> > >*From:*accountability-cross-community-bounces at icann.org
> > ><mailto:accountability-cross-community-bounces at icann.org>
> > >[mailto:accountability-cross-community-bounces at icann.org] *On Behalf Of
> > >*Kavouss Arasteh
> > >*Sent:* Sunday, February 26, 2017 4:42 AM
> > >*To:* Mathieu.Weill at afnic.fr <mailto:Mathieu.Weill at afnic.fr>; Thomas
> > >Rickert <rickert at anwaelte.de <mailto:rickert at anwaelte.de>>; León Felipe
> > >Sánchez Ambía <leonfelipe at sanchez.mx <mailto:leonfelipe at sanchez.mx>>
> > >*Cc:* accountability-cross-community at icann.org
> > ><mailto:accountability-cross-community at icann.org>
> > >*Subject:* Re: [CCWG-ACCT]
> > >CCWG-Accountability-WS2-TravelSupport-ICANN59Johannesburg-
> 25June2017-Announcement
> > >and Process
> > >
> > >
> > >
> > >Dear Co-Chairs,
> > >
> > >It seems that everybody agree for the upgrading to Business Class and
> > >one additional day of acco0mmodation for Leon.
> > >
> > >Pls kindly decide on the matter favorably and put an end to this string
> > >
> > >Regards
> > >
> > >Kavouss
> > >
> > >
> > >
> > >2017-02-24 18:58 GMT+01:00 Greg Shatan <gregshatanipc at gmail.com
> > ><mailto:gregshatanipc at gmail.com>>:
> > >
> > > I would also note that this itinerary is an absolute minimum 20
> > > hours gate-to-gate, and more likely 24 hours or so (which is close
> > > to 30 hours door-to-door) or even more....
> > >
> > >
> > >
> > > Greg
> > >
> > >
> > > *Greg Shatan
> > > *C: 917-816-6428 <tel:(917)%20816-6428>
> > > S: gsshatan
> > > Phone-to-Skype: 646-845-9428 <tel:(646)%20845-9428>
> > > gregshatanipc at gmail.com <mailto:gregshatanipc at gmail.com>
> > >
> > >
> > >
> > > On Fri, Feb 24, 2017 at 11:58 AM, Greg Shatan
> > > <gregshatanipc at gmail.com <mailto:gregshatanipc at gmail.com>> wrote:
> > >
> > > Agree with Phil, assuming that fits into Leon's schedule.
> > > Sometimes the extra day isn't personally available, even though
> > > it is always desirable.
> > >
> > >
> > >
> > > Greg
> > >
> > >
> > > *Greg Shatan
> > > *C: 917-816-6428 <tel:(917)%20816-6428>
> > > S: gsshatan
> > > Phone-to-Skype: 646-845-9428 <tel:(646)%20845-9428>
> > > gregshatanipc at gmail.com <mailto:gregshatanipc at gmail.com>
> > >
> > >
> > >
> > > On Fri, Feb 24, 2017 at 10:57 AM, Seun Ojedeji
> > > <seun.ojedeji at gmail.com <mailto:seun.ojedeji at gmail.com>> wrote:
> > >
> > > +1 to Phil's suggestion
> > >
> > >
> > >
> > > Regards
> > >
> > >
> > >
> > > On Feb 24, 2017 4:47 PM, "Phil Corwin" <psc at vlaw-dc.com
> > > <mailto:psc at vlaw-dc.com>> wrote:
> > >
> > > Not objecting to the request, but noting this statement
> –
> > >
> > >
> > >
> > > Taking into account this situation and the fact that I
> > > will be chairing our
> > > face to face meeting just hours after I land in South
> Africa
> > >
> > >
> > >
> > > Given that, as we all know, air travel is susceptible to
> > > unanticipated delays, if ICANN is going to incur the
> > > extra expense of business class perhaps it would be
> > > better for Leon to book an earlier flight itinerary.
> > > Even if it meant an extra night of accommodations, it
> > > would minimize the possibility of a flight delay that
> > > prevented Leon from chairing the meeting.
> > >
> > >
> > >
> > > *Philip S. Corwin, Founding Principal*
> > >
> > > *Virtualaw LLC*
> > >
> > > *1155 F Street, NW*
> > >
> > > *Suite 1050*
> > >
> > > *Washington, DC 20004*
> > >
> > > *202-559-8597 <tel:(202)%20559-8597>/Direct*
> > >
> > > *202-559-8750 <tel:(202)%20559-8750>/Fax*
> > >
> > > *202-255-6172 <tel:(202)%20255-6172>/Cell*
> > >
> > > * *
> > >
> > > *Twitter: @VlawDC*
> > >
> > >
> > >
> > > */"Luck is the residue of design" -- Branch Rickey/*
> > >
> > >
> > >
> > > *From:*accountability-cross-community-bounces at icann.org
> > > <mailto:accountability-cross-
> community-bounces at icann.org> [mailto:accountability-cross-
> community-bounces at icann.org
> > > <mailto:accountability-cross-
> community-bounces at icann.org>]
> > > *On Behalf Of *Kavouss Arasteh
> > > *Sent:* Friday, February 24, 2017 10:33 AM
> > > *To:* Mathieu Weill;
> > > accountability-cross-community at icann.org
> > > <mailto:accountability-cross-community at icann.org>
> > > *Subject:* Re: [CCWG-ACCT]
> > > CCWG-Accountability-WS2-TravelSupport-
> ICANN59Johannesburg-25June2017-Announcement
> > > and Process
> > >
> > >
> > >
> > > Dear Co-Chairs,
> > >
> > > The situation is fully understandable and seems no one
> > > object to the ligitiate and convincing request of Leon.
> > >
> > > Regards
> > >
> > > Kavouss
> > >
> > >
> > >
> > > 2017-02-24 14:19 GMT+01:00 Mathieu Weill
> > > <mathieu.weill at afnic.fr <mailto:mathieu.weill at afnic.fr
> >>:
> > >
> > > Dear Colleagues,
> > >
> > > For transparency, please be aware of the below specific
> > > request by Leon
> > > Sanchez regarding travel funding for Johannesburg.
> > >
> > > Considering the proposed arrangement and the fact that
> > > Leon will have to
> > > (co-)chair our F2F meeting on Day 1, we are prepared to
> > > grant the request,
> > > unless the group objects.
> > >
> > > Thank you for your attention.
> > > Best
> > > Thomas & Mathieu
> > > Co-chairs
> > >
> > >
> > >
> > > -----Message d'origine-----
> > > De : León Felipe Sánchez Ambía
> > > [mailto:leonfelipe at sanchez.mx]
> > > Envoyé : mercredi 15 février 2017 15:49
> > > À : Thomas Rickert (thomas at rickert.net
> > > <mailto:thomas at rickert.net>); Mathieu Weill
> > > Cc : Accountability Staff
> > > Objet : Request for travel exception
> > >
> > > Dear Thomas and Mathieu,
> > >
> > > As the period to request travel support for our meeting
> > > in Johannesburg gets
> > > closer I would like to kindly ask for your consideration
> > > for an exception to
> > > our travel support rules given that traveling from
> > > Mexico to South Africa
> > > requires a double Intercontinental trip in any way I
> > > travel (either through
> > > Europe or South America).
> > >
> > > Taking into account this situation and the fact that I
> > > will be chairing our
> > > face to face meeting just hours after I land in South
> > > Africa, I would kindly
> > > request that business class travel is authorized for
> > > this one time. Please
> > > feel free to share this request as widely as you
> > > consider for transparency
> > > purposes.
> > >
> > > I thank your for your consideration in advance.
> > >
> > > Best regards,
> > >
> > >
> > > León
> > >
> > >
> > >
> > >
> > >
> > > *De :*accountability-cross-community-bounces at icann.org
> > > <mailto:accountability-cross-
> community-bounces at icann.org> [mailto:accountability-cross-
> community-bounces at icann.org
> > > <mailto:accountability-cross-
> community-bounces at icann.org>]
> > > *De la part de* Bernard Turcotte
> > > *Envoyé :* vendredi 17 février 2017 23:21
> > > *À :* Accountability Cross Community
> > > *Objet :* [CCWG-ACCT]
> > > CCWG-Accountability-WS2-TravelSupport-
> ICANN59Johannesburg-25June2017-Announcement
> > > and Process
> > >
> > >
> > >
> > >
> > >
> > > The body of this email contains:
> > >
> > >
> > >
> > > * The announcement for Travel Funding Applications for
> > > the CCWG-Accountability-WS2 Face to Face at ICANN59
> > > on 25 June 2017
> > > * The CCWG-Accountability-WS2 Travel Funding Policy
> > > * The CCWG-Accountability-WS2 Travel Funding
> > > Application Form (Applications must be submitted by
> > >
> > >
> > >
> > > 23:59 UTC Sunday 19 March 2017)
> > >
> > >
> > >
> > > All,
> > >
> > >
> > >
> > > The CCWG-Accountability
> > >
> > > -WS2
> > >
> > > has travel funding for some Members and Rapporteurs to
> > > attend the Face to Face meetings held the day prior to
> > > an ICANN meeting who do not have any other funding
> > > available to them to attend.
> > >
> > >
> > >
> > > Members are those individuals that are specifically
> > > appointed by the chartering SO/ACs to the
> > > CCWG-Accountability - the list of Members can be found
> > > at https://community.icann.org/
> pages/viewpage.action?pageId=59640780 .
> > >
> > >
> > >
> > >
> > > Rapporteurs are those listed as such on the
> > > CCWG-Accountability-WS2 Wiki for specific sub-groups
> > > located at
> > > https://community.icann.org/display/WEIA/WS2+SubGroup+
> Topics.
> > > Please see the attached policy for details regarding
> > > this funding.
> > >
> > >
> > >
> > > If you are not a Member or a Rapporteur, please do not
> > > apply as there is a very limited number of seats
> available.
> > >
> > >
> > >
> > > The next Face to Face meeting of the CCWG-accountability
> > > will be held on 25 June 2017 in conjunction with ICANN
> > > 59 in Johannesburg South Africa.
> > >
> > >
> > >
> > > Those Members and Rapporteurs wishing to be considered
> > > for travel funding should fill out the attached form and
> > > submit it by
> > >
> > >
> > >
> > > 23:59 UTC Sunday 19 March 2017 to Acct-Staff at icann.org
> > > <mailto:Acct-Staff at icann.org>.
> > >
> > >
> > >
> > > The funding is for the Face- to- Face meeting
> > >
> > > of the CCWG-Accountability WS2
> > >
> > > , which can include airfare, hotel and a per-diem
> > > allocation for meals for attending the Face to Face
> > > meeting only (and not the full ICANN meeting). However,
> > > in analyzing the requests the
> > >
> > >
> > >
> > > CCWG-Accountability-WS2
> > >
> > > Co-Chairs will consider requests for partial funding
> > > (such as only an additional day of hotel and per diem to
> > > attend the Face to Face meeting) in order to maximize
> > > participation. As such Members are encouraged to only
> > > apply for what they need to allow for funding as many
> > > Members and Rapporteurs as possible.
> > >
> > >
> > >
> > > The final decisions on travel funding will be made by
> the
> > >
> > > CCWG-Accountability-WS2
> > >
> > > Co-Chairs and published on the CCWG-Accountability WS2
> > > wiki at
> > > https://community.icann.org/display/WEIA/Travel+
> Supportwithin
> > > 7 days of the application period closing (a confirmation
> > > of the posting will be sent to the CCWG email list).
> > >
> > >
> > >
> > > Those being supported will then be contacted by ICANN
> > > Travel using the standard ICANN travel funding process
> > > to arrange details.
> > >
> > >
> > >
> > > Should you have any questions please do not hesitate to
> > > contact the CCWG-Accountability support staff at
> > > Acct-Staff at icann.org <mailto:Acct-Staff at icann.org>.
> > >
> > >
> > >
> > > Bernard Turcotte
> > >
> > >
> > >
> > > ICANN Staff Support to the CCWG-Accountability-WS2
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > > *Updated Process for Expressions of Interest requesting
> > > CCWG Travel Support (December 2016)*
> > >
> > >
> > >
> > >
> > > The current budgeted amount to support the work of CCWG
> > > WS2 members allocates travel support (travel, hotel and
> > > per diem) for an amount equivalent to 20 appointed
> > > members or rapporteurs to attend only a CCWG
> > > face-to-face meeting. The Co-Chairs have the authority
> > > to re-allocate this amount – this could include
> > > supporting requests for partial funding to allow them to
> > > maximize the number of members attending (e.g. the
> > > requestor may ask for any or all of the following:
> > > airfare, and/or hotel and/or per diem) or to extend the
> > > stay of some key participants.
> > >
> > >
> > >
> > > You are eligible for travel support from the CCWG if you
> > > are an officially appointed member of WS2 from a
> > > chartering SO or AC or if you are officially listed as a
> > > Rapporteur or Co-Rapporteur on the
> > > CCWG-Accountability-WS2 Wiki located at
> > > https://community.icann.org/
> display/WEIA/WS2+-+Enhancing+ICANN+Accountability+Home.
> > >
> > >
> > >
> > > Travel support arrangements will follow Constituency
> > > Travel Guidelines located at:
> > > https://community.icann.org/display/trvlconstit/
> Constituency+Travel+Home
> > >
> > >
> > >
> > >
> > > The CCWG travel support slots will be allocated in
> > > priority as follows:
> > >
> > >
> > >
> > > CCWG-Accountability Co-Chairs – 3 slots (or equivalent
> > > amount)
> > >
> > >
> > >
> > > CCWG-Accountability Chartering Organization Appointed
> > > Members
> > >
> > > CCWG-Accountability Rapporteurs
> > >
> > >
> > >
> > > CCWG appointed Members and Rapporteurs requesting
> > > consideration by the Co-Chairs for travel support to
> > > attend a face-to-face meeting must complete and submit
> > > the travel request form by the stipulated deadline in
> > > order to be considered for funding.
> > >
> > >
> > >
> > > NOTE: In evaluating the applications for travel funding
> > > the Co-Chairs will consider applicant's attendance to
> > > CCWG meetings and their contributions to the ongoing
> > > work as well as the availability of alternate funding to
> > > the applicant.
> > >
> > >
> > >
> > > CCWG Staff support will send out an announcement
> > > regarding the application for travel support and
> > > deadline for application submissions as soon as a
> > > face-to-face meeting has been approved. Applications to
> > > request travel support are located at:
> > > https://community.icann.org/display/WEIA/Travel+Support
> > >
> > >
> > >
> > > Completed forms can be sent to Acct-Staff at icann.org
> > > <mailto:Acct-Staff at icann.org>for submission to the
> > > Co-Chairs for review and approval.
> > >
> > >
> > >
> > > All applicants for CCWG WS2 travel support will be
> > > posted on the CCWG WS2 wiki under Travel Support. Names
> > > will be listed REQUESTED and once approved will be
> > > listed as APPROVED for travel support including the type
> > > of support that is approved.
> > >
> > >
> > >
> > >
> > > The Co-Chairs will review the applications received,
> > > including the requests for partial support, and
> > > determine the list of approved CCWG members who will
> > > receive travel funding.
> > >
> > >
> > >
> > > The CCWG approved travel support list will be submitted
> > > to ICANN Constituency Travel for processing according to
> > > community travel guidelines.
> > >
> > >
> > >
> > > The approved list of funded CCWG members will be posted
> > > on the WS2 wiki at
> > > https://community.icann.org/display/WEIA/Travel+Suppor
> > > <https://community.icann.org/
> display/WEIA/Travel+Support>_t_
> > >
> > >
> > >
> > >
> > >
> > > ==============================
> =============================
> > >
> > > CCWG-Accountability-WS2 Supported Travel Request Form
> > >
> > >
> > >
> > > You are eligible for travel support from the
> > > CCWG-Accountability only if you are an officially
> > > appointed member of WS2 from a chartering SO or AC or if
> > > you are an officially listed Rapporteur for a WS2
> sub-group.
> > >
> > >
> > >
> > >
> > >
> > > The CCWG-Accountability-WS2 Co-Chairs will review the
> > > applications received, including the requests for
> > > partial support, and determine the list of approved CCWG
> > > members who will receive travel funding.
> > >
> > >
> > >
> > > The CCWG-Accountability-WS2 approved travel support list
> > > will be submitted to ICANN Constituency Travel for
> > > processing according to community travel guidelines
> > >
> > >
> > >
> > > Travel support arrangements will follow Constituency
> > > travel guidelines located at:
> > > https://community.icann.org/display/trvlconstit/
> Constituency+Travel+Home
> > >
> > >
> > >
> > >
> > > CCWG-Accountability-WS2 appointed Members or rapporteurs
> > > requesting consideration by the Co-Chairs for travel
> > > support to attend a face-to-face meeting must complete
> > > and submit the travel request form by the stipulated
> > > deadline in order to be considered for funding.
> > >
> > >
> > >
> > > Applicant Identification
> > >
> > > ========================
> > >
> > >
> > >
> > > Name:
> > >
> > >
> > >
> > > Chartering Org or Rapporteur for which WS2 Group:
> > >
> > >
> > >
> > > Email address:
> > >
> > >
> > >
> > > Date of Request:
> > >
> > >
> > >
> > >
> > >
> > > Other sources of support
> > >
> > > ========================
> > >
> > >
> > >
> > > Please indicate if you are receiving travel support from
> > > another organization to attend the ICANN meeting
> > >
> > >
> > >
> > > I am receiving support from another organization
> > > (yes or no):
> > >
> > >
> > >
> > > If you are not receiving support from another
> > > organization, please proceed to “Support requested from
> > > CCWG-Accountability”. If you are receiving support,
> > > please provide the information requested below:
> > >
> > >
> > >
> > > Name of the Organization(s) providing the support:
> > >
> > >
> > >
> > > Indicate type of support and how many days the support
> > > is provided (BY FUNDING ORGANIZATION):
> > >
> > >
> > >
> > > Airfare (yes or no):
> > >
> > >
> > >
> > > Hotel (# days):
> > >
> > >
> > >
> > > Per Diem (# days):
> > >
> > >
> > >
> > >
> > >
> > > Support requested from CCWG-Accountability
> > >
> > > ===========================================
> > >
> > >
> > >
> > > Please indicate the type of travel support (including
> > > the number of days) you are seeking from the CCWG for
> > > WS2 -please remember this is only for attending the Face
> > > to Face meeting and is not for the entire ICANN meeting.
> > >
> > >
> > >
> > > Airfare (yes or no):
> > >
> > >
> > >
> > > Hotel (# days):
> > >
> > >
> > >
> > > Per Diem (# days):
> > >
> > >
> > >
> > >
> > >
> > >
> > > _______________________________________________
> _______________________________________________
> Accountability-Cross-Community mailing list
> Accountability-Cross-Community at icann.org
> https://mm.icann.org/mailman/listinfo/accountability-cross-community
>
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