[CCWG-ACCT] CCWG-Accountability-WS2-TravelSupport-ICANN59Johannesburg-25June2017-Announcement and Process

Tue Feb 28 20:33:18 UTC 2017

Dear Xavier

This actually poses a question for me that is a new idea:  your response suggests that all Board members always travel business class.  Am I reading that correctly?

Thanks

Paul

Paul Rosenzweig

 <mailto:paul.rosenzweig at redbranchconsulting.com> paul.rosenzweig at redbranchconsulting.com

O: +1 (202) 547-0660

M: +1 (202) 329-9650

VOIP: +1 (202) 738-1739

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From: accountability-cross-community-bounces at icann.org [mailto:accountability-cross-community-bounces at icann.org] On Behalf Of Xavier J. Calvez
Sent: Tuesday, February 28, 2017 3:15 PM
To: Thomas Rickert <rickert at anwaelte.de>; erika at erikamann.com
Cc: Diane Schroeder <diane.schroeder at icann.org>; Accountability Cross Community <accountability-cross-community at icann.org>
Subject: Re: [CCWG-ACCT] CCWG-Accountability-WS2-TravelSupport-ICANN59Johannesburg-25June2017-Announcement and Process

All,

We will check internally whether Leon’s appointment to the Board will lead to an invitation by the Board to participate to the Board meeting which has been a frequent practice as Erika indicated, in which case he will travel business class for this reason.

For clarity on roles and responsibilities:

Seun and Lori correctly indicated in their emails that Leon’s request represented a request for an exception to the travel policy (there is a travel policy which applies to both Staff and Constituent Travel, under Diane Schroeder’s responsibility). Such exception request seems to have received broad consensus of agreement from the CCWG, including its co-chairs (other than Leon). ICANN Staff (Diane Schroeder and I) were therefore considering Leon’s request approved by the CCWG co-chairs, thus considering it a formal request to ICANN Staff to determine whether an exception should be granted or not.

This is simply because the authority to grant an exception to the travel policy (or any policy) lies with the owner of such policy, not with those to whom the policy applies (Staff and Community, including budget owners in both cases). Basically, budget ownership responsibility of travel costs does not include the authority to grant exception to the travel policy or to modify the policy.

If Leon is invited by the Board, there is no need to even consider the request for exception, since Leon will travel in business class anyway.

Thank you.

Best,

Xavier

Xavier Calvez

ICANN – CFO

12025 Waterfront Drive, Suite 300

Los Angeles, CA 90094

Phone:   310-301-5838

Mobile:  805-312-0052

Fax:        310-957-2348

From: <accountability-cross-community-bounces at icann.org <mailto:accountability-cross-community-bounces at icann.org> > on behalf of Thomas Rickert <rickert at anwaelte.de <mailto:rickert at anwaelte.de> >
Date: Tuesday, February 28, 2017 at 5:50 AM
To: "erika at erikamann.com <mailto:erika at erikamann.com> " <erika at erikamann.com <mailto:erika at erikamann.com> >
Cc: Accountability Cross Community <accountability-cross-community at icann.org <mailto:accountability-cross-community at icann.org> >
Subject: Re: [CCWG-ACCT] CCWG-Accountability-WS2-TravelSupport-ICANN59Johannesburg-25June2017-Announcement and Process

Hi all, 

let me close this discussion by thanking everyone for their contributions.

I would like to add that we did not intend to make this a big discussion, but as one of the co-chairs will benefit from this and since we now have control over the travel budget, we did want to make the question transparent to the group and ask for objections. 

Since Erika mentioned the possibility of funding for León as a Board member (which we will check), let me use this opportunity to congratulate León on his election. Well deserved!

Thomas 

Am 28.02.2017 um 09:20 schrieb Erika Mann <erika at erikamann.com <mailto:erika at erikamann.com> >:

I do agree as well but recommend to check whether Leon is not going to be already on the ICANN board ticket. Typically board members get invited immediately, once they are nominated, to board meetings (payed business class). 

Greetings,

Erika 

Sent from my iPhone

On Feb 26, 2017, at 5:42 PM, Paul Rosenzweig < <mailto:paul.rosenzweig at redbranchconsulting.com> paul.rosenzweig at redbranchconsulting.com> wrote:

I am pleased to have the opportunity to say: “I agree with Kavouss.”

Paul

Paul Rosenzweig

 <mailto:paul.rosenzweig at redbranchconsulting.com> paul.rosenzweig at redbranchconsulting.com

O: +1 (202) 547-0660

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From:  <mailto:accountability-cross-community-bounces at icann.org> accountability-cross-community-bounces at icann.org [ <mailto:accountability-cross-community-bounces at icann.org> mailto:accountability-cross-community-bounces at icann.org] On Behalf Of Kavouss Arasteh
Sent: Sunday, February 26, 2017 4:42 AM
To:  <mailto:Mathieu.Weill at afnic.fr> Mathieu.Weill at afnic.fr; Thomas Rickert < <mailto:rickert at anwaelte.de> rickert at anwaelte.de>; León Felipe Sánchez Ambía < <mailto:leonfelipe at sanchez.mx> leonfelipe at sanchez.mx>
Cc:  <mailto:accountability-cross-community at icann.org> accountability-cross-community at icann.org
Subject: Re: [CCWG-ACCT] CCWG-Accountability-WS2-TravelSupport-ICANN59Johannesburg-25June2017-Announcement and Process

Dear Co-Chairs,

It seems that everybody agree for the upgrading to Business Class and one additional day of acco0mmodation for Leon.

Pls kindly decide on the matter favorably and put an end to this string 

Regards

Kavouss  

2017-02-24 18:58 GMT+01:00 Greg Shatan < <mailto:gregshatanipc at gmail.com> gregshatanipc at gmail.com>:

I would also note that this itinerary is an absolute minimum 20 hours gate-to-gate, and more likely 24 hours or so (which is close to 30 hours door-to-door) or even more....

Greg

Greg Shatan
C:  <tel:(917)%20816-6428> 917-816-6428
S: gsshatan
Phone-to-Skype:  <tel:(646)%20845-9428> 646-845-9428
 <mailto:gregshatanipc at gmail.com> gregshatanipc at gmail.com

On Fri, Feb 24, 2017 at 11:58 AM, Greg Shatan < <mailto:gregshatanipc at gmail.com> gregshatanipc at gmail.com> wrote:

Agree with Phil, assuming that fits into Leon's schedule.  Sometimes the extra day isn't personally available, even though it is always desirable.

Greg

Greg Shatan
C:  <tel:(917)%20816-6428> 917-816-6428
S: gsshatan
Phone-to-Skype:  <tel:(646)%20845-9428> 646-845-9428
 <mailto:gregshatanipc at gmail.com> gregshatanipc at gmail.com

On Fri, Feb 24, 2017 at 10:57 AM, Seun Ojedeji < <mailto:seun.ojedeji at gmail.com> seun.ojedeji at gmail.com> wrote:

+1 to Phil's suggestion

Regards

On Feb 24, 2017 4:47 PM, "Phil Corwin" < <mailto:psc at vlaw-dc.com> psc at vlaw-dc.com> wrote:

Not objecting to the request, but noting this statement – 

Taking into account this situation and the fact that I will be chairing our 
face to face meeting just hours after I land in South Africa

Given that, as we all know, air travel is susceptible to unanticipated delays, if ICANN is going to incur the extra expense of business class perhaps it would be better for Leon to book an earlier flight itinerary. Even if it meant an extra night of accommodations, it would minimize the possibility of a flight delay that prevented Leon from chairing the meeting.

Philip S. Corwin, Founding Principal

Virtualaw LLC

1155 F Street, NW

Suite 1050

Washington, DC 20004

 <tel:(202)%20559-8597> 202-559-8597/Direct

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Twitter: @VlawDC

"Luck is the residue of design" -- Branch Rickey

From:  <mailto:accountability-cross-community-bounces at icann.org> accountability-cross-community-bounces at icann.org [mailto: <mailto:accountability-cross-community-bounces at icann.org> accountability-cross-community-bounces at icann.org] On Behalf Of Kavouss Arasteh
Sent: Friday, February 24, 2017 10:33 AM
To: Mathieu Weill;  <mailto:accountability-cross-community at icann.org> accountability-cross-community at icann.org
Subject: Re: [CCWG-ACCT] CCWG-Accountability-WS2-TravelSupport-ICANN59Johannesburg-25June2017-Announcement and Process

Dear Co-Chairs,

The situation is fully understandable and seems no one object to the ligitiate and convincing request of Leon.

Regards

Kavouss 

2017-02-24 14:19 GMT+01:00 Mathieu Weill < <mailto:mathieu.weill at afnic.fr> mathieu.weill at afnic.fr>:

Dear Colleagues,

For transparency, please be aware of the below specific request by Leon 
Sanchez  regarding travel funding for Johannesburg.

Considering the proposed arrangement and the fact that Leon will have to 
(co-)chair our F2F meeting on Day 1, we are prepared to grant the request, 
unless the group objects.

Thank you for your attention.
Best
Thomas & Mathieu
Co-chairs

-----Message d'origine-----
De : León Felipe Sánchez Ambía [ <mailto:leonfelipe at sanchez.mx> mailto:leonfelipe at sanchez.mx]
Envoyé : mercredi 15 février 2017 15:49
À : Thomas Rickert ( <mailto:thomas at rickert.net> thomas at rickert.net); Mathieu Weill
Cc : Accountability Staff
Objet : Request for travel exception

Dear Thomas and Mathieu,

As the period to request travel support for our meeting in Johannesburg gets 
closer I would like to kindly ask for your consideration for an exception to 
our travel support rules given that traveling from Mexico to South Africa 
requires a double Intercontinental trip in any way I travel (either through 
Europe or South America).

Taking into account this situation and the fact that I will be chairing our 
face to face meeting just hours after I land in South Africa, I would kindly 
request that business class travel is authorized for this one time. Please 
feel free to share this request as widely as you consider for transparency 
purposes.

I thank your for your consideration in advance.

Best regards,

León

De :  <mailto:accountability-cross-community-bounces at icann.org> accountability-cross-community-bounces at icann.org [mailto: <mailto:accountability-cross-community-bounces at icann.org> accountability-cross-community-bounces at icann.org] De la part de Bernard Turcotte
Envoyé : vendredi 17 février 2017 23:21
À : Accountability Cross Community
Objet : [CCWG-ACCT] CCWG-Accountability-WS2-TravelSupport-ICANN59Johannesburg-25June2017-Announcement and Process

The body of this email contains:

*	The announcement for Travel Funding Applications for the CCWG-Accountability-WS2 Face to Face at ICANN59 on 25 June 2017
*	The CCWG-Accountability-WS2 Travel Funding Policy
*	The CCWG-Accountability-WS2 Travel Funding Application Form (Applications must be submitted by 

 23:59 UTC Sunday 19 March 2017)

All,

The CCWG-Accountability

-WS2

has travel funding for some Members and Rapporteurs to attend the Face to Face meetings held the day prior to an ICANN meeting who do not have any other funding available to them to attend. 

Members are those individuals that are specifically appointed by the chartering SO/ACs to the CCWG-Accountability - the list of Members can be found at  <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_pages_viewpage.action-3FpageId-3D59640780&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=W8fOkwzcVwuYNCvDV39-axfoSdWcZX-6CJNNnGEUKtQ&s=_cDeio2UmgjfVuV5OiJ_AqCQFNLpZAa7rdsSbap7pLo&e=> https://community.icann.org/pages/viewpage.action?pageId=59640780[community.icann.org] . 

Rapporteurs are those listed as such on the CCWG-Accountability-WS2 Wiki for specific sub-groups located at  <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WEIA_WS2-2BSubGroup-2BTopics&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=W8fOkwzcVwuYNCvDV39-axfoSdWcZX-6CJNNnGEUKtQ&s=NrM9v0XR5JTTz9dcZN1bC_rk8KdpdhjpEiMwirpKjqs&e=> https://community.icann.org/display/WEIA/WS2+SubGroup+Topics[community.icann.org]. Please see the attached policy for details regarding this funding.

If you are not a Member or a Rapporteur, please do not apply as there is a very limited number of seats available.

The next Face to Face meeting of the CCWG-accountability will be held on 25 June 2017 in conjunction with ICANN 59 in Johannesburg South Africa.

Those Members and Rapporteurs wishing to be considered for travel funding should fill out the attached form and submit it by

23:59 UTC Sunday 19 March 2017 to  <mailto:Acct-Staff at icann.org> Acct-Staff at icann.org.

The funding is for the Face- to- Face meeting

 of the CCWG-Accountability WS2

, which can include airfare, hotel and a per-diem allocation for meals for attending the Face to Face meeting only (and not the full ICANN meeting). However, in analyzing the requests the

CCWG-Accountability-WS2 

Co-Chairs will consider requests for partial funding (such as only an additional day of hotel and per diem to attend the Face to Face meeting) in order to maximize participation. As such Members are encouraged to only apply for what they need to allow for funding as many Members and Rapporteurs as possible.

The final decisions on travel funding will be made by the 

CCWG-Accountability-WS2 

Co-Chairs and published on the CCWG-Accountability WS2 wiki at  <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WEIA_Travel-2BSupport&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=W8fOkwzcVwuYNCvDV39-axfoSdWcZX-6CJNNnGEUKtQ&s=Sio4d1R5jXWd_S8IJ6MPm57heps28Rj7zT51vGeh4tw&e=> https://community.icann.org/display/WEIA/Travel+Support[community.icann.org] within 7 days of the application period closing (a confirmation of the posting will be sent to the CCWG email list).

Those being supported will then be contacted by ICANN Travel using the standard ICANN travel funding process to arrange details.

Should you have any questions please do not hesitate to contact the CCWG-Accountability support staff at  <mailto:Acct-Staff at icann.org> Acct-Staff at icann.org .

Bernard Turcotte

ICANN Staff Support to the CCWG-Accountability-WS2

Updated Process for Expressions of Interest requesting CCWG Travel Support (December 2016)

The current budgeted amount to support the work of CCWG WS2 members allocates travel support (travel, hotel and per diem) for an amount equivalent to 20 appointed members or rapporteurs to attend only a CCWG face-to-face meeting. The Co-Chairs have the authority to re-allocate this amount – this could include supporting requests for partial funding to allow them to maximize the number of members attending (e.g. the requestor may ask for any or all of the following: airfare, and/or hotel and/or per diem) or to extend the stay of some key participants.

You are eligible for travel support from the CCWG if you are an officially appointed member of WS2 from a chartering SO or AC or if you are officially listed as a Rapporteur or Co-Rapporteur on the CCWG-Accountability-WS2 Wiki located at  <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WEIA_WS2-2B-2D-2BEnhancing-2BICANN-2BAccountability-2BHome&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=W8fOkwzcVwuYNCvDV39-axfoSdWcZX-6CJNNnGEUKtQ&s=XnHuVRcH8gUYp6ZfDPI8c_MUKyBUJnFOFtLnucBQ3mM&e=> https://community.icann.org/display/WEIA/WS2+-+Enhancing+ICANN+Accountability+Home[community.icann.org] .

Travel support arrangements will follow Constituency Travel Guidelines located at:  <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_trvlconstit_Constituency-2BTravel-2BHome&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=W8fOkwzcVwuYNCvDV39-axfoSdWcZX-6CJNNnGEUKtQ&s=DoMP9774w5SDFD12dTESfqFksFiVn8SEcLogTlXNoP0&e=> https://community.icann.org/display/trvlconstit/Constituency+Travel+Home[community.icann.org]   

The CCWG travel support slots will be allocated in priority as follows:

CCWG-Accountability Co-Chairs – 3 slots (or equivalent amount)

CCWG-Accountability Chartering Organization Appointed Members 

CCWG-Accountability Rapporteurs

CCWG appointed Members and Rapporteurs requesting consideration by the Co-Chairs for travel support to attend a face-to-face meeting must complete and submit the travel request form by the stipulated deadline in order to be considered for funding.

NOTE: In evaluating the applications for travel funding the Co-Chairs will consider applicant's attendance to CCWG meetings and their contributions to the ongoing work as well as the availability of alternate funding to the applicant.

CCWG Staff support will send out an announcement regarding the application for travel support and deadline for application submissions as soon as a face-to-face meeting has been approved. Applications to request travel support are located at:  <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WEIA_Travel-2BSupport&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=W8fOkwzcVwuYNCvDV39-axfoSdWcZX-6CJNNnGEUKtQ&s=Sio4d1R5jXWd_S8IJ6MPm57heps28Rj7zT51vGeh4tw&e=> https://community.icann.org/display/WEIA/Travel+Support[community.icann.org]

Completed forms can be sent to  <mailto:Acct-Staff at icann.org>  Acct-Staff at icann.org for submission to the Co-Chairs for review and approval.

All applicants for CCWG WS2 travel support will be posted on the CCWG WS2 wiki under Travel Support. Names will be listed REQUESTED and once approved will be listed as APPROVED for travel support including the type of support that is approved.

The Co-Chairs will review the applications received, including the requests for partial support, and determine the list of approved CCWG members who will receive travel funding.

The CCWG approved travel support list will be submitted to ICANN Constituency Travel for processing according to community travel guidelines.

The approved list of funded CCWG members will be posted on the WS2 wiki at  <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WEIA_Travel-2BSupport&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=W8fOkwzcVwuYNCvDV39-axfoSdWcZX-6CJNNnGEUKtQ&s=Sio4d1R5jXWd_S8IJ6MPm57heps28Rj7zT51vGeh4tw&e=>  https://community.icann.org/display/WEIA/Travel+Suppor[community.icann.org]t

===========================================================

CCWG-Accountability-WS2 Supported Travel Request Form

You are eligible for travel support from the CCWG-Accountability only if you are an officially appointed member of WS2 from a chartering SO or AC or if you are an officially listed Rapporteur for a WS2 sub-group.

The CCWG-Accountability-WS2 Co-Chairs will review the applications received, including the requests for partial support, and determine the list of approved CCWG members who will receive travel funding.

The CCWG-Accountability-WS2 approved travel support list will be submitted to ICANN Constituency Travel for processing according to community travel guidelines

Travel support arrangements will follow Constituency travel guidelines located at:  <https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_trvlconstit_Constituency-2BTravel-2BHome&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=W8fOkwzcVwuYNCvDV39-axfoSdWcZX-6CJNNnGEUKtQ&s=DoMP9774w5SDFD12dTESfqFksFiVn8SEcLogTlXNoP0&e=> https://community.icann.org/display/trvlconstit/Constituency+Travel+Home[community.icann.org]

CCWG-Accountability-WS2 appointed Members or rapporteurs requesting consideration by the Co-Chairs for travel support to attend a face-to-face meeting must complete and submit the travel request form by the stipulated deadline in order to be considered for funding.

Applicant Identification

========================

     Name:

     Chartering Org or Rapporteur for which WS2 Group:

     Email address:

     Date of Request: 

Other sources of support

========================

Please indicate if you are receiving travel support from another organization to attend the ICANN meeting

     I am receiving support from another organization (yes or no):

If you are not receiving support from another organization, please proceed to “Support requested from CCWG-Accountability”. If you are receiving support, please provide the information requested below:

     Name of the Organization(s) providing the support: 

Indicate type of support and how many days the support is provided (BY FUNDING ORGANIZATION):

     Airfare (yes or no):

     Hotel (# days):

     Per Diem (# days): 

Support requested from CCWG-Accountability

===========================================

Please indicate the type of travel support (including the number of days) you are seeking from the CCWG for WS2 - please remember this is only for attending the Face to Face meeting and is not for the entire ICANN meeting.

     Airfare (yes or no):

     Hotel (# days):

     Per Diem (# days): 

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