[CCWG-ACCT] Notes, recordings and transcript for WS2 Diversity Subgroup Meeting #10 | 25 January 2017

[MSSI Secretariat]

Hello all,

The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #10  |  25 January 2017 will be available here:
 https://community.icann.org/x/PK3DAw

A copy of the notes may be found below.

Kind Regards,
Yvette Guigneaux
Multi-Stakeholder & Strategic Initiative Asst.
ICANN – Internet Corporation for Assigned Names and Numbers

Email:  yvette.guigneaux at icann.org
Cell:  +1-310-460-8432
Skype:  yvette.guigneaux.icann
www.icann.org<http://www.icann.org>

________________________________
NOTES (including relevant parts of the chat):

 1.     Roll Call
2.     Review of Actions items
·        Report on what data is being collected was distributed to the mailing list. Asking the group to review.
·        Questionnaire was worked on, will be discussed later in today's call.
3.     Participation Data Collection - Discussion with Chris Gift (CG)
·        CG: we do collect data accross the organization, but it is difficult to do anything with all the data because it is collected in different systems, and the data is not identified (for example, if 3000 people attend a meeting, and another 3000 next meeting, we don't know if it is the same people or different people)
·        Having a Global Account would allow particitants to access the different systems with single sign-on.
·        Also enables to identify participants and analyze group participation.
·        Rafik: How can you ensure that the data will be populated? and will it include diversity data?
·        CG: The current ICANN.org<http://icann.org/> profile/sign-up doesn't give you a lot, but there are other activities where signing in is mandatory (eg meetings, work groups...). The idea would be that you need to create a global account before you can sign-up for a working group, or register for a meeting meeting.
·        CG: we want to get guidance from the community in terms of which data to collect, and from this group in particular. Also would be interested in hearing thoughts on data privacy.
·        We'll ensure data consistency, and have a reporting tool to analyze the data that will be collected.
·        Rafik: we have discussed elements of diversity that we'd like to collect.
·        CG: we'd like to be able to report on each participant's activity within ICANN
·        Sebastien: will the system help track data on leadership? Also, today, community members have to enter similar information multiple times, in particular multiple SOIs - how will this work?
·        CG: the global account will capture leadership information.
·        CG: for SOI, we are working on something else called Global Enrollment. We are prototyping right now, and will present the concept in Copenhagen.
·        Lousewies van der Laan: I think people will be willing to volunteer more personal information if there is a strong privacy guarantee and they know aggregate data will be anonymised.
·        Chris Gift: Agreed. We have to be clear about privacy and about opt-n / opt-out
·        Rafik: people may be active in other ways than signing-up for meetings or work groups, you should list use cases to make sure you have in mind all the different types of involvement and how to capture these.
·        Lousewies van der Laan: I think on languages it would be good to give people various options : languages I can easily engage in, ones I can follow but will feel limited when in meeting etc.
·        CG: The Global Account is more than just Single Sign-on, it is a wau to capture data and be able to report on it. The Global Enrollment project focuses on joining work groups
ACTION (subgroup):  get more input from the subgroup and provide more feedback for the Global Account project.
ACTION (Chris Gift): send documentation to the subgroup about Global Enrollment
4.     Review of Draft questionnaire
·            Some work was done to the questionnaire.
·        Julie Hammer: first 2 questions were crossed out, I think there are fundamental to the questionnaire
·        Rafik: there was a concern to limit the number of questions.
·        FIONA ASONGA 2: I think Questions 1 and 2 are important
·        Questions 7, 9, 10, 11 will be deleted, and questions 1 and 2 will be brought back in.
·        Add to question 6: which level of details
ACTION (questionnaire drafting team): update questionnaire with inputs received
5.     AOB  - ICANN Ombudsman Office & Diversity office proposal (Sebastien Bachollet)
·        Sebastien (ALAC): The Diversity-DT is currently working and discussing on a "Proposal to create an office of diversity within ICANN, to collect data and make proposals to improve diversity."In the discussion of the IOO-DT we have suggested to include this in the ICANN Ombuds Office as the « Ombuds should promote diversity, ethical behaviour, human rights, and fairness" and because the IOO is an (the only for the moment) independent body within ICANN.Can both the Diversity-DT and the IOO-DT consider this proposal?
·        Rafik: the subgroup hasn't yet followed-up on the proposal of creating an office of diversity. One concern I see with have the IOO take that role is that it diverts it from its original role of Ombudsman.
·        Sebastien: the question is whether it is a duty for the community, for staff, or for an independant party, such as the Ombuds office. If there is more work falling under the Ombuds Office, it may require more than 1 or 2 persons.
ACTION (subgroup): continue the discussion about office of diversity on the mailing list
·  FIONA ASONGA 2: I think we shall need to review what diversity roles the office will play before we can firm up


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