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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">That’s a good point Suzanne. And in the area of transparency, we should also look at the IRP redaction policy.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Some of the published decisions are heavily redacted – at least that is how some appear.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Obviously there are legitimate areas for redaction and they should be retained but it merits a look to see if more information cannot be made public and, if not, whether
there are measures in place to test the redactions periodically to see if the need for confidentiality might have passed.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">David McAuley</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> accountability-cross-community-bounces@icann.org [mailto:accountability-cross-community-bounces@icann.org]
<b>On Behalf Of </b>Suzanne Radell<br>
<b>Sent:</b> Tuesday, March 17, 2015 4:57 PM<br>
<b>To:</b> 'Robin Gross'; wp2-reconsideration@icann.org<br>
<b>Cc:</b> wp2@icann.org; Accountability Cross Community<br>
<b>Subject:</b> Re: [CCWG-ACCT] Reconsideration Sub-Group of the CCWG Work Party 2 Review and Redress<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hi all, and many thanks to Robin and others for their contributions. I am not sure my proposal will be as constructive as others, but I’m willing to give it
a try. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">It would be helpful if work on this issue could also address the transparency aspects of the IRP, which would optimally provide for more access to updates/information
(or at least that information which is not considered confidential) on a regular or routine basis. At present, the site contains the basic data related to the filing of an IRP and will provide the results of an IRP that has been completed. For all of the
pending requests, there is no way for anyone other than the parties directly involved in an IRP to learn the status or the results of the CEP and/or the IRP itself. As an example, and I will defer to Alice Munyua on this to confirm, if the question had not
been put to the ICANN Board by the African Union Commission during the GAC-Board meeting in Singapore seeking a status report of the .africa IRP, we would not have learned that the panel’s work was in abeyance due to the death of one of the panelists. And
all we know at the present time is that the work has been halted; no sense of when it might re-start, much less conclude.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">In looking at the list of issues embedded further down in this email chain, I initially thought that “accessibility” might be the right heading, but have since
retreated from that since it applies more to who has access to an IRP and under what conditions. Would a more general “transparency” heading work?
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I trust you will let me know if you think this is a non-starter, so let me thank you (!) in advance for your feedback. Cheers, Suz
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Suzanne Murray Radell<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Senior Policy Advisor, NTIA/OIA<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><a href="mailto:sradell@ntia.doc.gov">sradell@ntia.doc.gov</a><o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1F497D">202-482-3167<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:accountability-cross-community-bounces@icann.org">accountability-cross-community-bounces@icann.org</a> [<a href="mailto:accountability-cross-community-bounces@icann.org">mailto:accountability-cross-community-bounces@icann.org</a>]
<b>On Behalf Of </b>Robin Gross<br>
<b>Sent:</b> Tuesday, March 17, 2015 12:58 PM<br>
<b>To:</b> <a href="mailto:wp2-reconsideration@icann.org">wp2-reconsideration@icann.org</a><br>
<b>Cc:</b> <a href="mailto:wp2@icann.org">wp2@icann.org</a>; Accountability Cross Community<br>
<b>Subject:</b> Re: [CCWG-ACCT] Reconsideration Sub-Group of the CCWG Work Party 2 Review and Redress<o:p></o:p></span></p>
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</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal">Below are a few further elaborations on the Reconsideration Request reforms that are needed. Please provide additional feedback and suggestions on how to reform this process.<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<p class="MsoNormal">Robin<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:13.5pt">ICANN Bylaws, Art IV, Section 2 is on the Reconsideration Review Process <a href="https://www.icann.org/resources/pages/governance/bylaws-en">https://www.icann.org/resources/pages/governance/bylaws-en</a></span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:13.5pt">Reconsideration Request reforms to address implementation and operational issues including:</span></b><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><b><span style="font-size:13.5pt">1. Standing</span></b><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><span style="font-size:13.5pt">Amend "who" has proper standing to file a Reconsideration Request to widen its scope to include any party impacted by the ICANN decision / inaction. The
current two step test of demonstrating both i) material harm, and ii) adversely impact is too burdensome and restrictive.</span><o:p></o:p></p>
<div>
<p class="MsoNormal"><span style="font-family:"Helvetica","sans-serif";color:#333333;background:white">Current rule: "Every requestor must be able to demonstrate that it has been materially harmed and adversely impacted by the action or inaction giving rise
to the request." - Bylaws IV Section 2, Para 8</span><o:p></o:p></p>
</div>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><b><span style="font-size:13.5pt">2. Standard of Review</span></b><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><span style="font-size:13.5pt">Amend the standard of reviewing a Reconsideration Request to include a re-examination of the underlying merits of arguments and decisions. </span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><span style="font-size:13.5pt">Also broaden the types of decisions which can re-examined. </span><o:p></o:p></p>
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<p class="MsoNormal">Also, amend when BGC may "summarily" dismiss a request based on Requester not participating in a public comment period on the issue. (Para 9)<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><span style="font-size:13.5pt;font-family:"Helvetica","sans-serif"">3. </span><span style="font-size:7.0pt"> </span><b><span style="font-size:13.5pt">Composition</span></b><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><span style="font-size:13.5pt">Currently, the Board Governance Committee works with the legal dept to formulate an initial recommendation* to the full board. While I understand the need
for some legal advice to the BGC, it may be the case that less reliance on the legal dept to guide the BGC on its recommendation would be more fruitful and encourage the board members themselves to engage deeper in the process, obtain a greater understanding
of the underlying issue, and take more responsibility for making these decisions. (*Except: Issues regarding staff action/inactions and 3rd party panels in new gtld program, in which the BGC has option of making final decision itself, rather than full board.
This should be amended so entire board learns what staff is up to, not just BGC).</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><span class="apple-style-span"><span style="font-size:13.5pt;font-family:"Helvetica","sans-serif"">4. </span></span><span class="apple-style-span"><span style="font-size:7.0pt"> </span></span><span class="apple-style-span"><b><span style="font-size:18.0pt">Selection</span></b></span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><span style="font-size:13.5pt">N/A</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><b><span style="font-size:13.5pt">5. Decision-making</span></b><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><span style="font-size:13.5pt">Transparency improvements are needed regarding the information that make up the decision-making process.</span><o:p></o:p></p>
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<p class="MsoNormal">Reconsideration Request decisions currently have "precedential value" - so a party affected by a previous decision should be able to challenge the previous decision to which his case is bound under precedent.<o:p></o:p></p>
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<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><b><span style="font-size:13.5pt">6. Accessibility</span></b><o:p></o:p></p>
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<p class="MsoNormal"><span class="apple-style-span"><span style="font-size:18.0pt">Extend the time deadline for filing a Reconsideration Request to 30 days. Currently, the deadline for filing is (generally) 15 days from when decision/action is taken and posted
or when one can reasonably conclude action/decision will not happen.</span></span><o:p></o:p></p>
</div>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:18.5pt;text-indent:-.25in"><b><span style="font-size:13.5pt">7. Implementation</span></b><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:13.5pt">Requestors may need a follow-up process regarding implementation of decision reconsidered</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:13.5pt"> 8. Due process</span></b><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
</div>
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<p class="MsoNormal"><span style="font-size:13.5pt">Provide opportunity for oral argument with rebuttal opportunity. Currently it is at the Board's option if it wishes to permit an oral discussion.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<div>
<p class="MsoNormal"><span style="font-size:13.5pt">Provide all briefing materials supplied to board to Requester so that they may know the arguments against them and have an opportunity to respond.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span class="apple-style-span"><span style="font-size:18.0pt">Final decisions should be issued sooner.</span></span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<div>
<p class="MsoNormal">Requests for "urgent" reconsideration should be broadened and less subjective in criteria for acceptance of "urgency".<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">What else????<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<div>
<p class="MsoNormal">On Mar 8, 2015, at 3:19 PM, Robin Gross wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
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<div>
<p class="MsoNormal"><span style="font-size:13.5pt">Hello,</span><o:p></o:p></p>
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<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:13.5pt">This email is to kick-off the discussion for the </span><span class="apple-style-span"><span style="font-size:18.0pt">Reconsideration Sub-Group of the CCWG Work Party 2 Review and Redress Mechanisms.</span></span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:13.5pt">Volunteers so far: Robin Gross, Ed Morris, Chris LaHatte, David McAuley, Carlos Gutierrez (please send a note to <<a href="mailto:alice.jansen@icann.org">alice.jansen@icann.org</a>> to volunteer for this sub-group).</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span class="apple-style-span"><span style="font-size:18.0pt">This WP2 sub-group should will look specifically at issues to be addressed with respect to improving ICANN's accountability mechanisms involving a reconsideration process of
a board or management decision.</span></span><o:p></o:p></p>
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<div>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span class="apple-style-span"><span style="font-size:18.0pt">Specific Task: To review the current rules under which reconsideration occurs, and to propose appropriate changes to those rules to create adequate accountability.
</span></span><o:p></o:p></p>
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<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:13.5pt">Existing "Reconsideration Request" accountability mechanism:</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:13.5pt">See ICANN Bylaws Art. IV, Sec. 2) Board reconsideration of:</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst" style="margin-left:29.0pt;mso-add-space:auto;text-indent:-.25in;text-autospace:none">
<span style="font-size:13.5pt">- One or more staff actions or inactions that contradict established ICANN policy(ies); or</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="margin-left:29.0pt;mso-add-space:auto;text-indent:-.25in;text-autospace:none">
<span style="font-size:13.5pt">- One or more actions or inactions of the ICANN Board that have been taken or refused to be taken without consideration of material information, except where the party submitting the request could have submitted, but did not
submit, the information for the Board's consideration at the time of action or refusal to act; or</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:13.5pt"> - One or more actions or inactions of the ICANN Board that are taken as a result of the Board's reliance on false or inaccurate material information.
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:13.5pt">-----------------------------------------------------------------------</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:13.5pt">Suggestions for Change/Enhancement ICANN's Reconsideration Processes:</span></b><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in"><span style="font-size:13.5pt">1.</span><span style="font-size:7.0pt">
</span><span style="font-size:13.5pt">Mechanism for review of Board or management action in conflict with ICANN Bylaws or Articles of Incorporation.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in"><span style="font-size:13.5pt">2.</span><span style="font-size:7.0pt">
</span><span style="font-size:13.5pt">Mechanism to require community (members, AC/SOs, etc.) to require Board to act on, implement, amend, accelerate implementation of, a previously approved ATRT recommendation.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in"><span style="font-size:13.5pt">3.</span><span style="font-size:7.0pt">
</span><span style="font-size:13.5pt">Change bylaws for Reconsideration Process: trigger when board acts arbitrarily or capriciously; decisions subject to Independent Review.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in"><span style="font-size:13.5pt">4.</span><span style="font-size:7.0pt">
</span><span style="font-size:13.5pt">Reconsideration of staff action/inaction.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in"><span style="font-size:13.5pt">5.</span><span style="font-size:7.0pt">
</span><span style="font-size:13.5pt">Broadly expand grounds on which ICANN decisions and operations can be challenged; lower threshold to succeed in a challenge.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in"><span style="font-size:13.5pt">6. Reasonable time deadlines and other due process considerations.</span><o:p></o:p></p>
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<p class="MsoNormal">What else?<o:p></o:p></p>
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<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in"><span style="font-size:13.5pt">------------------</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:13.5pt">Proposal to address implementation and operational issues including:</span></b><o:p></o:p></p>
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<span style="font-size:13.5pt">·</span><span style="font-size:7.0pt"> </span>
<span style="font-size:13.5pt">Standing</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:18.5pt;mso-add-space:auto;text-indent:-.25in">
<span style="font-size:13.5pt">·</span><span style="font-size:7.0pt"> </span>
<span style="font-size:13.5pt">Standard of review</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:18.5pt;mso-add-space:auto;text-indent:-.25in">
<span style="font-size:13.5pt">·</span><span style="font-size:7.0pt"> </span>
<span style="font-size:13.5pt">Composition</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:18.5pt;mso-add-space:auto;text-indent:-.25in">
<span style="font-size:13.5pt">·</span><span style="font-size:7.0pt"> </span>
<span style="font-size:13.5pt">Selection</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:18.5pt;mso-add-space:auto;text-indent:-.25in">
<span style="font-size:13.5pt">·</span><span style="font-size:7.0pt"> </span>
<span style="font-size:13.5pt">Decision-making</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:18.5pt;mso-add-space:auto;text-indent:-.25in">
<span style="font-size:13.5pt">·</span><span style="font-size:7.0pt"> </span>
<span style="font-size:13.5pt">Accessibility</span><o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="margin-left:18.5pt;mso-add-space:auto;text-indent:-.25in">
<span style="font-size:13.5pt"> * Implementation</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:13.5pt"> * Due process</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">Work Party 2 Reconsideration mailing list – <a href="mailto:wp2-reconsideration@icann.org">wp2-reconsideration@icann.org</a> – is now active.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">Public archives may be found at: <a href="http://mm.icann.org/pipermail/wp2-reconsideration/">http://mm.icann.org/pipermail/wp2-reconsideration/</a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">May this sub-group please have a wiki page? Thank you.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">Please volunteer for this sub-group - especially if you have any experience with ICANN's reconsideration process.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">Thanks,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif"">Robin<o:p></o:p></span></p>
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<o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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