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<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">Dear <span style="color: rgb(24, 55, 106); ">A</span>ll, <o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">The notes, recordings and transcripts for the <b>Intensive Meeting Day 1 Session 1 - 24 April </b> will be available here: <a href="https://community.icann.org/display/acctcrosscomm/Day+2+-+Session+1"><span style="mso-bidi-font-family:Calibri;color:#0000E9">https://community.icann.org/display/acctcrosscomm/Day+2+-+Session+1</span></a> <o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">A copy of the notes and a summary of the session may be found below. <o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">Thanks,<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">Best regards<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">Alice <o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">----<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b>CCWG ACCT Day 2 Session 1 – 24 April 2015 </b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b>IN SUMMARY</b><o:p></o:p></font></p>
<p class="MsoNormal"><b><font face="Avenir" style="font-size: 12px;"> </font></b></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">Section 8 - Work stream 2 proposals<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Avri to circulate language to list for discussion</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Sebastien to provide language on diversity for discussion on list</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"> </font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">Discussions of sections 1-5 <o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM</span></i></b><b> - Rapporteurs from work areas 1 and 2 to review language confirm it is accurate</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Review how can adjust structure to get reader quicker to core of matter</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM</span></i></b><b> - Insert a glossary placeholder</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Check whether this is Charter language </b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Robin to send proposed edits to list for discussion </b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM</span></i></b>:
<b>Jordan to circulate this language on list for discussion</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: blue; ">AGREEMENT - </span></i></b><b>Stable text that we can provide in advance to translation </b><o:p></o:p></font></p>
<p class="MsoNormal"><b><font face="Avenir" style="font-size: 12px;"> </font></b></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">Questions for public comment report (to be provided by CoChairs)<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: blue; ">AGREEMENT: </span></i></b><b>Cochairs and Rapporteurs to adjust sections to incorporate questions after intensive days so that last version incorporates questions for you to assess</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Set up point of contact for clarifying questions as part of public comment process</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"> </font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">Community Mechanisms <o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM</span></i></b>: -<b> Reach out to SSAC RSSAC on weight options</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: blue; ">AGREEMENT</span></i></b> <b>- Membership model to be considered a reference for our work. We will be signaling it has more traction but will also leave reference to designators in model for community to have all context in public comment period</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM</span></i></b>:<b><i><span style="color:#6A006C">-</span></i> Clarify that legal assessment is solely based on California law</b><o:p></o:p></font></p>
<p class="MsoNormal"><b><font face="Avenir" style="font-size: 12px;"> </font></b></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><span style="color: rgb(15, 111, 3); ">SESSION CONCLUSIONS</span></b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">- We have two discussion points for WS2 proposal that will be taken onboard for session 2<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">- Jordan, Robin, Avri and Sebastien to circulate language to list for discussion<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Significant progress was made on community mechanisms. <o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">- It is clear that member option is fitting key requirements best but uncertainty whether stakeholders at large will accept this model. we will need to provide legal advice to inform community
but will need to be practical<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"> </font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b>NOTES </b><i>(Notes have not been reviewed by CCWG-CoChairs yet)</i><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><i>These high-level notes are designed to help you navigate through content of the call and do not substitute in any way the transcript.</i><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">Josh Hoffeimer - Tijani Benjemaa - Barrack Otieno and Alice Munyua not on Adobe Connect at this time<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b>Recap of Day 1</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">Revised mission core values and notion of Fundamental Bylaws are approved . We have conducted a first review on IRP enhancement - a second reading will be made today.
We obtained approval of request for reconsideration. Community mechanisms, recall of Board, recall of individual Board members, reject budget/strategic plan, reject changes to ICANN Bylaws to be rediscussed. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b>Section 8 - Work stream 2 proposals</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">Current list available in the draft report includes: <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-left: 0.5in; text-indent: -0.5in; "><!--[if !supportLists]--><font face="Avenir" style="font-size: 12px;">• <!--[endif]--> Enhancements to ICANN's accountability based on law applicable to its action - <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-left: 0.5in; text-indent: -0.5in; "><!--[if !supportLists]--><font face="Avenir" style="font-size: 12px;">• <!--[endif]--> - Enhancements to Ombudsman role & function<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-left: 0.5in; text-indent: -0.5in; "><!--[if !supportLists]--><font face="Avenir" style="font-size: 12px;">• <!--[endif]--> - Limiting ICANN's ability to deny transparency/disclosure requests<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-left: 0.5in; text-indent: -0.5in; "><!--[if !supportLists]--><font face="Avenir" style="font-size: 12px;">• <!--[endif]--> - Improvements to ICANN's budgeting and planning process that guarantee the ability for the community to have input, and for input to be given due cosnideration<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-left: 0.5in; text-indent: -0.5in; "><!--[if !supportLists]--><font face="Avenir" style="font-size: 12px;">• <!--[endif]--> - Define security audits and certification requirements for ICANN's IT system<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><u>Feedback</u><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Consider alternative options for jurisdiction<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- DIDP (as a follow up to day 1: review of DIDIP recommended as it relates to IRP and reconsideration request. Suggestion for DIDP to be a broader review. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> This would be captured in "Limiting ICANN's ability to deny transparency/disclosure requests"<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- What kind of timeframe are we expecting? At what point will we get to these? Will we be waiting for implementation? <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> WS1 we are working on items that need to be prior to translation. It will include adoption and implementation phase. We will have freed up time for group to dive into WS2. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- They should be a review process put into this. We will be recommending substantial restructuring. We need to have checks and balance and this concept should be captured. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> Envisages Team exercising implementation oversight and if any issue is spotted, we can reconvene and work on that.<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- We are putting all transparency off yet again. There is a problem with how much stuff ends up needing DIDP. You have to work to get things visible. It is a broader issue than just improving DIDP. Transparency philosophy of ICANN (methodology) should be an issue that is noted separately. Suggested language: Institute a culture of default transparency at ICANN, including guidelines for when it is acceptable to classify information, requirements for logging decisions to classify information and procedure for de-classifying information.not sure classify is the right term, but it all that occurs to me at this point.<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Avri to circulate language to list for discussion</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- What could be the link between WS2 and ATRT3? Consider diversity: how do we enhance diversity across ICANN's organization?<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> We have recommendation that relates to ATRT review - connection is made between our work and future reviews. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Sebastien to provide language on diversity for discussion on list</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b>Discussion of Sections 1 -> 5</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">Sections present work we are doing: introduction & background, methodology, summary of problem statement & definition, Accountability of existing accountability mechanisms, input gathered
by community (short summary of work area 2 of input). Work area 1 and work area 2 outputs will be put into appendices. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM</span></i></b> <b>- Rapporteurs from work areas 1 and 2 to review language confirm it is accurate</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Let's not spend too much on this. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- 20 pages to get to substance might be too heavy <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Assess whether could change order of sections<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Review how can adjust structure to get reader quicker to core of matter</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Suggestion to leave as it is and to include a complete management abstract for community <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- We need to write report for readers<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Decision hard to make in absence of executive summary. Need to find recommendations quickly - have meat closer to the front<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Suggestion to have a placeholder for a glossary at end of report<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM</span></i></b><b> - Insert a glossary placeholder</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Edits on introduction and Background: "remains" <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Check whether this is Charter language </b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Robin to send proposed edits to list for discussion </b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Avoid language that there is no accountability at ICANN<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Combine while there is a certain degree of accountability with enhancing<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Corporate reaches level of accountability that is satisfactory to community is absence of contract would be a good way to frame it.<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- We are enhancing current accountability but also creating a new one and that needs to be clarified.<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> Introducing mechanism would enhance mechanism<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">- Language suggesed by Jordan "From this dialogue, the Enhancing ICANN accountability process was developed so ICANN can realise a level of accountability to the global multistakeholder community that is satisfactory inthe abence of its historical contractual relationship with the U.S
Government. This contractual relationship has been perceived as a backstop with regard to ICANN's organisation-wide accountability since 1998." <o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"> </font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(106, 0, 108); ">ACTION ITEM</span></i></b><b>: Jordan to circulate this language on list for discussion</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: blue; ">AGREEMENT - </span></i></b><b>Stable text that we can provide in advance to translation</b> <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b>Questions for public comment report (to be provided by CoChairs)</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">In Istanbul: we agreed we would be seeking confirmation as much as possible on our proposals and try to have questions that are focused on getting feedback.<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">Questions would be standard about whether community agrees with the recommendation, agrees with list of requirements and ask how the community would recommend amending requirements. Asking for guidance on preferred options from community, stressing need to understand rational for prefering issues so that can use feedback. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">This section of the session is for us to get feedback on how to organize fitting questions into the report. It is a good way to open discussion on this. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- We need to talk about status of report i.e. clarifyr on consensus. There are cases for which there are alternatives/options - community should pronounce in favor or against and could provide alternatives. How would we prepare these questions? It should be consistent with Charter. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- In order to have proper evaluation, we need proper questions. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Asking clear-cut questions on specific parts of report. will enable us to have answers that focus on specific recommendations.<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: blue; ">AGREEMENT: </span></i></b><b>Cochairs and Rapporteurs to adjust sections to incorporate questions after intensive days so that last version incorporates questions for you to assess</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- When you raise questions to public, we specify focal points in a way that people who need clarification can seek these clarifications. Suggestion to have Rapporteurs, Cochairs to work on focal point and to have dedicated source available for the community.<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(81, 0, 192); ">ACTION ITEM </span></i></b><b>- Set up point of contact for clarifying questions as part of public comment process</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">Quick turnaround will be needed. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- FAQs could also be useful. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b>Community Mechanisms </b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">Seeking further comments on whether want to go with option 1 or option 2 - composition of community representation: Two options : 1) 5 to 2 .; 2) 4 to 2 - for public comment i.e. 1) ASO, ccNSO, GNSO ALAC GAC 5 votes. RSSAC, SSAC 2 votes.; 2) ccNSO, GNSO, ASO, : 4 votes. At-Large, GAC SSAC, RSSAC - 2 votes <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><u>Feedback</u>:<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Need a degree of flexibility <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Bridge gap between 4 GNSO, 1 for Nominating Committee appointees - GNSO could have 5 match to its own structure easily. There is traction for 5. Should we have 5 vs. 2 or should we have 3 SOs vs lower number of votes. The suggestion to give both ALAC and GAC only 2. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- We should not have long discussion. We have explained logic of the choices. The difference between is whether ALAC and GAC should have opportunity for same representation as 3 SOs. Support option 1.<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- There is more traction for what we call option 1. Recollection that more traction for options for SOs - ALAC - GAC to have equal footing with less for SSAC and RSSAC. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- ALAC wont approve report that goes with option 2. There are 5 regions. Rational for 4 is that 4 SGs and that disenfranchized some of appointees. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Let's retain both options.<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- The 2 options presented might not be the best 2. There was suggestions for equal footing yesterday. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Establish whether there is sufficient traction for alternatives. Option 1 gets central traction. Could narrow it down to 1 if clear preference. We could highlight preference and provide different options as needed. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- CCWG discussed two options. During discussions some dregree of preference was expressed for option 1. There might be other options coming from community. We cannot eliminate options at this stage. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- There is no real specialized expertise needed for level. If go with option and not talk about others, it is superficial. We need legal experts Better to present multiple options as long as clarify which option got traction and why. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- We need to have clarity on various options on table. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Option 1 - call is the "central option" we are considering. This got a little more traction. We used it to test thresholds but not closing door for other options. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- We have no one from SSAC/RSSAC - have we reached out to them? SSAC is not chartering organization because they do not have bandwidth but has strong interest in it. Need to pass this by them.<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(106, 0, 108); ">ACTION ITEM</span></i></b><b> – Reach out to SSAC RSSAC on weight options</b><o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">"Central option" not acceptable.<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">RECAP: We will not be ruling out further options but for reference of work will flag the central option. This will give the community the chance to have altenatives to
evaluate. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">IRP and approving budget/strategy plans would be viable through different means. Set of questions has been posed to lawyers. On Unicorporated associations, one of most important answers on set of questions would be ability to sue and be sued and obligation of paying for legal costs. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- What of liability?<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> They could still be sued today and in future. Bylaws should have plain and clear statements. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- If challenging ICANN decisions, how can you ensure ICANN support if your are being sued? <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- 2 facets: 1) give community assurance that covered by ICANN; 2) what is the likelyhood of being sued? Need to convey that there are risks already that we are clarifying in Bylaws <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- What do we want out of this discussion?<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> Have in report that we have traction for either models: designator or member - Aim is to have sense of signaling that we do have more traction for one of the models. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Membership model could achieve objectives - designators model even if supplemented by contract could not work <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Likelyhood of being used: unincorporated associations not having assets and not easy to find and attach to lawsuit, will make it less likely to being sued. Certain degree of risk today - as individual covered by ICANN. It does not increase individual liability. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Designators vs. membership may well address some issues. We seem to undestand designator solution may not give us all options/powers we need. Community has to be made aware of issues that were raised. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- People can act as partnership - partnership does not present itself as entity. Individuals are still liable. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Membership and designators cant be on equal footing - can't be opaque. Support membership. We are developing preference. We have to reference designators model but should clarify preference. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Unclear whether incorporation should be done under California law alone. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> Delaware would be default because of its flexibility. California gets you to unincorporated associations and you can rely on what exists in chartering but these are details that can be worked on once we have clarification on mechanism. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> California has good framework for unincorporated association<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Have questions that have come up about membership model been addressed?<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> Paramount importance is to be able to exhert as much control as possible over Board. The member model is by far the stronger model. What sort of power should have community over budget/strategic plan? The decision rests on how much power you want to reserve to community. Downsides on legal and geopolitical sides:
members do have greater statutory rights and we would have to look at how organize bylaws. We would want to take steps to preserve flexibility. Members have rights that need to recognized. Designators powers are limited.<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> We often base decisions on whether should be membership or designator based - California is one of strongest states in members' rights. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- What if we decide membership is a mistake - can we switch to another model? <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">--> California code provides for 45 days notice. If orgaznization wants to convert to designator structure, we would have to get members' consent to give up statutory rights. <o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: blue; ">AGREEMENT</span></i></b> <b>- Membership model to be considered a reference for our work. We will be signaling it has more traction but
will also leave reference to designators in model for community to have all context in public comment period. </b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">- Legal analysis may be different in other states and jurisdictions. Clarify that legal assessment is solely based on California law. <o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"> </font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;"><b><i><span style="color: rgb(106, 0, 108); ">ACTION ITEM -</span></i></b><b> Clarify that legal assessment is solely based on California law</b><o:p></o:p></font></p>
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<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;"><b>Next Steps</b><o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">- We have two discussion points for WS2 proposal that will be taken onboard for session 2<o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">- Jordan, Robin, Avri and Sebastien to circulate language to list for discussion<o:p></o:p></font></p>
<p class="MsoNormal" style="margin-bottom: 12pt; "><font face="Avenir" style="font-size: 12px;">- Significant progress was made on community mechanisms. <o:p></o:p></font></p>
<p class="MsoNormal"><font face="Avenir" style="font-size: 12px;">- It is clear that member option is fitting key requirements best but uncertainty whether stakeholders at large will accept this model. we will need to provide legal advice to inform community
but will need to be practical<o:p></o:p></font></p>
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