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</o:shapelayout></xml><![endif]--></head><body lang=FR link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Sébastien, Greg, <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Thanks for raising this point. It is well noted and I concur that building consensus indeed requires face to face discussions. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Best<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Mathieu<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>De :</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Greg Shatan [mailto:gregshatanipc@gmail.com] <br><b>Envoyé :</b> dimanche 7 février 2016 02:05<br><b>À :</b> Sébastien Bachollet<br><b>Cc :</b> Mathieu Weill; CCWG-Accountability<br><b>Objet :</b> Re: [CCWG-ACCT] Inputs requested - Budget of the IANA Stewardship Transition<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal><span style='font-family:"Verdana","sans-serif"'>I agree with Sebastien regarding F2Fs. Obviously, the spending should not be cavalier, but the F2Fs have been very fruitful and important tools in both WG's processes.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Verdana","sans-serif"'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Verdana","sans-serif"'>I would be wary of hard caps on legal spending, unless the firms agree to provide all the work needed within that cap. Legal fee structures and cost containment have moved beyond crude tools such as hard caps over the last several years, through the use of Alternative Fee Arrangements (AFAs). There are various types of AFAs that law firms will consider in order to manage costs and expectations while delivering needed services.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Verdana","sans-serif"'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Verdana","sans-serif"'>I will reiterate one further point based on my experience. A key tool in managing outside counsel is timely and substantial review of the monthly legal bills, in order to see who is billing for what, how projects are being staffed, etc. Bills provide great insight, and anyone who thinks they are managing lawyers and legal spend without looking at the bills is missing a standard tool.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Verdana","sans-serif"'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Verdana","sans-serif"'>Greg<o:p></o:p></span></p></div></div><div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>On Sat, Feb 6, 2016 at 1:00 PM, Sébastien Bachollet <<a href="mailto:sebastien@bachollet.com" target="_blank">sebastien@bachollet.com</a>> wrote:<o:p></o:p></p><div><div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>Dear Mathieu,<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>Thanks for sharing this information.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>I have no problem with your approach providing that at the end we are able to work as efficiently in WS2 than in WS1.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>If we don’t want to be in a situation where to be equally treated all the items must have been done in WS1.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>Specifically we can’t be constrain in a global organization not to have f2F meetings for such important project (WS2 on accountability).<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>I don’t support P13 in the PPT the following:<o:p></o:p></span></p></div><div><div style='margin-left:27.35pt'><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:36.0pt'><span style='font-family:"Arial","sans-serif";color:black'>•</span><span style='font-size:7.0pt;color:black'> </span><span lang=EN-US style='color:black'>In order to contain costs, the BFC recommends no further F2F meetings for WS2 after Marrakech.</span><span style='color:black'><o:p></o:p></span></p></div></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>All the best<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>SeB<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'> <o:p></o:p></span></p></div><div><div><p class=MsoNormal><i><span style='font-size:10.5pt;font-family:"-webkit-standard","serif";color:#007F00'>Skills are useful but diversity is essential.</span></i><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>Sébastien Bachollet<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'><a href="tel:%2B33%206%2007%2066%2089%2033" target="_blank">+33 6 07 66 89 33</a><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>Blog: <a href="http://sebastien.bachollet.fr" target="_blank">http://sebastien.bachollet.fr</a>/<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>Mail: </span><span style='font-size:11.5pt;font-family:"Calibri","sans-serif";color:black'>Sébastien Bachollet <<a href="mailto:sebastien@bachollet.com" target="_blank">sebastien@bachollet.com</a>></span><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'><o:p></o:p></span></p></div></div></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'><o:p> </o:p></span></p></div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>De : </span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><<a href="mailto:accountability-cross-community-bounces@icann.org" target="_blank">accountability-cross-community-bounces@icann.org</a>> on behalf of Mathieu Weill <<a href="mailto:mathieu.weill@afnic.fr" target="_blank">mathieu.weill@afnic.fr</a>><br><b>Date : </b>vendredi 5 février 2016 10:15<br><b>À : </b>'CCWG-Accountability' <<a href="mailto:accountability-cross-community@icann.org" target="_blank">accountability-cross-community@icann.org</a>><br><b>Objet : </b>[CCWG-ACCT] Inputs requested - Budget of the IANA Stewardship Transition<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'><o:p> </o:p></span></p></div><blockquote style='border:none;border-left:solid #B5C4DF 4.5pt;padding:0cm 0cm 0cm 4.0pt;margin-left:3.75pt;margin-right:0cm'><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>Dear colleagues, </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>This note to report that the co chairs were invited to participate to a Board Finance Committee meeting to discuss the costs of the IANA Stewardship Transition project (overall, not only our group). You can find the notes from the call attached. </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>A follow up meeting is planned for Tuesday, February 9th. The purpose of the call is the following (quoting the invite): </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:35.4pt'><span lang=EN-US style='color:black'>The Board Chair and members of the Board Finance Committee (BFC) would like to request a call with the Chairs of the SO/AC Chartering Organizations and CCWG/CWG co-chairs to seek their help and collaboration on how to address key concerns regarding the escalating costs of the current phase of work of the USG IANA Stewardship Transition and Accountability WS1 (thereafter referred to in this document as THE PROJECT) as well as Implementation work as specified in the CWG Proposal.</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>In advance of this call, we would like to hear your feedbacks regarding our proposed contribution to this matter. </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>We believe we could recognize : </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>- the value of the advice we are receiving from our two legal firms, which is instrumental to our progress</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>- the appreciation from our group of the support we are getting from staff</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>- the legitimate concerns from the Board regarding the impact of the project costs on Icann's financial reserves</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>- the massive effort undertaken by Icann to support the IANA Stewardship Transition process</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>- that there are limited costs that can be attributed to the groups (groups are not responsible for lobbying costs; personnel costs for example), and even some of those costs directly linked to the group are out of the control of the groups ( how many public comments received (costs to analyze them etc)).</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>We would also suggest to keep our current processes in place as they are until Marrakech, while renewing our group's commitment to act in a financially responsible manner. </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>We could also offer to include in our Marrakech deliberations a discussion to present to the Board a request for additional funding, to support Bylaw Drafting and Implementation of WS1 on the one side, and to support WS2 on the other side. This type of request is consistent with our Charter, which states : </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:35.4pt'><span lang=EN-US style='color:black'>In addition to the advisors selected by the PEG, the CCWG-Accountability may also identify additional advisors or experts to contribute to its deliberations in a similar manner as the Advisors selected by the PEG. Should additional costs be involved in obtaining input from additional advisors or experts, prior approval must be obtained from ICANN. Such a request for approval should at a minimum include the rationale for selecting additional advisors or experts as well as expected costs. </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>We believe it would also be reasonable if approval of such funds were to be provided in Tranches, so that at the end of each period of, for example, 3 months, our group would have to report on progress and, when appropriate, renew its request or present a new one. </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>Thank you for sharing your views on list on this. We look forward to your contributions.</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'> </span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>Thomas, Leon & Mathieu</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span lang=EN-US style='color:black'>Co-chairs</span><span style='color:black'><o:p></o:p></span></p></div></div></div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'>_______________________________________________ Accountability-Cross-Community mailing list <a href="mailto:Accountability-Cross-Community@icann.org" target="_blank">Accountability-Cross-Community@icann.org</a> <a href="https://mm.icann.org/mailman/listinfo/accountability-cross-community" target="_blank">https://mm.icann.org/mailman/listinfo/accountability-cross-community</a> <o:p></o:p></span></p></blockquote></div><p class=MsoNormal style='margin-bottom:12.0pt'><br>_______________________________________________<br>Accountability-Cross-Community mailing list<br><a href="mailto:Accountability-Cross-Community@icann.org">Accountability-Cross-Community@icann.org</a><br><a href="https://mm.icann.org/mailman/listinfo/accountability-cross-community" target="_blank">https://mm.icann.org/mailman/listinfo/accountability-cross-community</a><o:p></o:p></p></div><p class=MsoNormal><o:p> </o:p></p></div></div></body></html>