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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Dear Co-Chairs and Members of and Participants in CCWG Accountability:
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">You have asked us to provide background on why Section 27.2(b)(viii) was included in Article 27 of the Bylaws (the “Transition Article”). That Section provides as follows:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Section 27.2(b): The CCWG-Accountability recommended in its Supplemental Final Proposal on Work Stream 1 Recommendations to the Board, dated 23
February 2016 (“CCWG-Accountability Final Report”) that the below matters be reviewed and developed following the adoption of the New Bylaws (“Work Stream 2 Matters”), in each case to the extent set forth in the CCWG-Accountability Final Report:
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">…
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">(viii)
<i>Guidelines for standards of conduct presumed to be in good faith associated with exercising removal of individual ICANN Board Directors</i>; ….<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">This Bylaw provision was included to implement the very specific instruction found in Annex 4</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">, Paragraph
54 </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">of the CCWG Accountability Final Report</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">, under the title, “<i>Indemnification</i>
<i>associated with the removal of individual ICANN Board Directors</i>”<b> </b>that “<i>Guidelines for standards of conduct that will be presumed to be in good faith</i><b>
</b>(for example, conducting reasonable due diligence as to the truthfulness of a statement) will be developed in Work Stream 2.”<b>
</b>(Note that an apparent drafting error resulted in this not making it into the list of Work Stream 2 topics included in Annex 12 of the CCWG Accountability Final Report, but since it is a specific requirement in the Final Report we included it in the Bylaws.)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">To understand the specific instruction regarding this Work Stream 2 item, it is helpful to read Paragraph 54 of Annex 4 in its entirety:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Indemnification associated with the removal of individual ICANN Board Directors:<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:38.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">If a Director initiates a lawsuit in connection with his or her removal or recall (for example, a Director claims that he was libeled in the written rationale calling
for his removal), ICANN will provide indemnification and advance expenses as provided below.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:38.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Indemnification will be available (1) to a member of an SO, an AC, the Nominating Committee, or the Empowered Community (2) who is acting as a representative of
such organization or committee (3) for actions taken by such representative in such capacity pursuant to processes and procedures set forth in the Bylaws (for example, the chair of an SO submitting a written rationale for the removal of a Director).
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:38.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">As required by California law and consistent with ICANN's current Bylaws,
<i>indemnification will only be available if the actions were taken (1) in good faith</i> and (2) in a manner that the indemnified person reasonably believed to be in the best interests of ICANN.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:38.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Guidelines for standards of conduct that will be presumed to be in good faith (for example, conducting reasonable due diligence as to the truthfulness of a statement)
will be developed in Work Stream 2.</span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:38.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Indemnification will cover amounts actually and reasonably incurred in connection with
the </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">lawsuit, such as reasonable attorneys’ fees of no more than one firm, judgments, and
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">settlements approved by the Board in its reasonable discretion.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:38.5pt;text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">ICANN will advance funds to cover defense expenses where the person meeting the requirements
set forth above undertakes to repay to ICANN amounts received for expenses for which the requirements for indemnification are ultimately determined not to have been met.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Based on the full provision outlined above it is clear that the Work Stream 2 item referenced in
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Section 27.2(b)(viii)
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">relates to the standard of conduct that will qualify for indemnification of a community representative if that person is sued by a Director for efforts in seeking the Director’s removal.
The Work Stream 2 task is to provide guidance by defining what types of behavior will be considered actions in good faith for purposes of indemnification of
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">a representative of an SO, an AC, the Nominating Committee, or the Empowered Community for actions taken by that representative in his or her representative capacity with respect to efforts
to remove an individual as a Director of ICANN, in the event that the person serving as the subject Director brings a lawsuit against such representative.
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">As we recall, the CCWG-Accountability included this requirement in its Final Report to reassure ICANN Legal and
the Board that indemnification of community representatives for their actions in Director removal efforts would be limited to good faith conduct and the CCWG’s concern that guidance be provided about what constitutes good faith conduct.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">
(Note that Bylaws Article 20 in Section 20.2 provides for the indemnification of a community representative, consistent with the CCWG-Accountability Final Report.)<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">(Just for clarification, this is NOT about Options 1 or Options 2 as identified by Jordan below, but is about the
Option 3 he defines.)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Please let us know if there is anything else that we can provide on this issue. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Kind regards, Holly and Rosemary<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">HOLLY J. GREGORY</span></b><span style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#1F497D"><br>
Partner and Co-Chair, Global Corporate Governance & Executive Compensation Practice<br>
<br>
<b>SIDLEY AUSTIN LLP<br>
</b>+1 212 839 5853<br>
<a href="mailto:holly.gregory@sidley.com" title="Click to send email to Gregory, Holly">holly.gregory@sidley.com</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:
</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"><<a href="mailto:accountability-cross-community-bounces@icann.org">accountability-cross-community-bounces@icann.org</a>> on behalf of James Gannon <<a href="mailto:james@cyberinvasion.net">james@cyberinvasion.net</a>><br>
<b>Date: </b>Tuesday, June 21, 2016 at 2:54 PM<br>
<b>To: </b>Jordan Carter <<a href="mailto:jordan@jordancarter.org.nz">jordan@jordancarter.org.nz</a>>, "<a href="mailto:accountability-cross-community@icann.org">accountability-cross-community@icann.org</a>" <<a href="mailto:accountability-cross-community@icann.org">accountability-cross-community@icann.org</a>><br>
<b>Subject: </b>Re: [CCWG-ACCT] The Board standards topic<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Hey Jordan, As I think I managed to get into the chat at the end of the call, my understanding of the WS2 topic was your Option 1, I
think we need to get feedback from whomever put it on the table (Im still not clear on who that was other than a joint ‘from the lawyers’ response on what the expectation was for this topic.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">-James<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-family:"Calibri","sans-serif";color:black">From:
</span></b><span style="font-family:"Calibri","sans-serif";color:black"><<a href="mailto:accountability-cross-community-bounces@icann.org">accountability-cross-community-bounces@icann.org</a>> on behalf of Jordan Carter <<a href="mailto:jordan@jordancarter.org.nz">jordan@jordancarter.org.nz</a>><br>
<b>Date: </b>Tuesday 21 June 2016 at 21:24<br>
<b>To: </b>"<a href="mailto:accountability-cross-community@icann.org">accountability-cross-community@icann.org</a>" <<a href="mailto:accountability-cross-community@icann.org">accountability-cross-community@icann.org</a>><br>
<b>Subject: </b>[CCWG-ACCT] The Board standards topic<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Hi all
<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">This email teases out what seems to be three separate options for what the WS2 item on Board standards means, to see if others are clearer
or share my view that a number of topics are on the table.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">When we (ages ago, early in WS1) were discussing the removal of Board members community power, there was agreement - from memory in Dublin
- that it would be helpful to generate some community norms for Board members. Let's refer to this as Option 1 for now. <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">This was seen as having two benefits that I can remember being discussed - that Board members would have some insight into what the community
was looking for beyond the procedural "rules" of Board membership, and removal processes by the community would be guided by such norms (since, presumably, they would be embedded in the community's views of what it needed from the Board - not for procedural
reasons).<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">A few weeks ago a discussion suggested that this topic might be going in a different direction - perhaps Option 2 - creating standards
against which a Board removal decision might be objectively judged (i.e. creating criteria for removal). That was rebutted at the time - the CCWG never agreed to that.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Today a different interpretation - Option 3!? - has emerged on the call just now - from Annex 4 para 54 of the final Proposal, the fourth
bullet point:<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">"</span><span style="font-size:11.0pt;font-family:"Helvetica","sans-serif";color:black">Guidelines for standards of conduct that will
be presumed to be in good faith (for example, conducting reasonable due diligence as to the truthfulness of a statement) will be developed in Work Stream 2.</span><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">"<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">I confess I had not read or noticed the implications of this text in previous readings of the draft. It appears the topic noted here
is to create standards for COMMUNITY members not for Board members, relating to indemnity.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">It may be useful to clarify this through discussion on list before Helsinki. <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">From my point of view Option 1 remains important and useful for the community to express some views that will help inform current and
future Board members or candidates for the same about some things the community wants to see, beyond what can/should be written in bylaws or rules language.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Option 3 seems to be required too but is not the same thing.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">I'd be strongly opposed to Option 2 coming back on the agenda.<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Look forward to your thoughts!<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Jordan<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">--
<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Jordan Carter
<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">Wellington, New Zealand<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black">+64 21 442 649 <o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><a href="mailto:jordan@jordancarter.org.nz" target="_blank">jordan@jordancarter.org.nz</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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