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<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Hello all,</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">The notes, recordings and transcripts for the IRP Implementation Oversight Team (IOT) Meeting #8 – 11 August 2016 will be available here:
<a href="https://community.icann.org/x/WxGbAw">https://community.icann.org/x/WxGbAw</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">A copy of the notes may be found below.</span><span style="font-family:"Calibri",sans-serif;color:windowtext"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Thank you</span><span style="font-family:"Calibri",sans-serif;color:#1F497D">.</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">Kind regards,<o:p></o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><span style="font-family:"Calibri",sans-serif">Brenda<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<h3 style="margin-top:22.5pt;background:white"><strong><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#333333">Notes</span></strong><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></h3>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:15.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">This call will be recorded<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:15.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Press *6 on your phone to mute and unmute while not speaking please<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;line-height:15.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-family:"Arial",sans-serif;color:#333333">Agenda<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:58.5pt;margin-bottom:.0001pt;line-height:15.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> A. Three Issues with Updated Supplementary Procedures<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:58.5pt;margin-bottom:.0001pt;line-height:15.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> 1) Application of subsequent modifications<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:58.5pt;margin-bottom:.0001pt;line-height:15.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> 2) Standard for in-person hearings<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:58.5pt;margin-bottom:.0001pt;line-height:15.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> 3) Cross examination in in-person hearings<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> <o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: latest version of the supplementary rules with input from ICANN and Sidley have been distributed on the list. The three main issues, which are not simply drafting issues,
are:<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Application of subsequent modifications<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Standard for in-person hearings<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Cross examination in in-person hearings <o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Application of subsequent modifications - Section 2 Scope</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: The Complexity of retroactively applying new rules would be daunting as such, proceedings which begin under a set of rules should continue
under those rules?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">David McAuley: On slide two, changes to supplemental rules I suggest deleting the word “not” in the phrase “would not affect any party’s substantive…”
and instead insert (where “not” was) the word “significantly”. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Holly Gregory: What DM is suggesting, with modifications, is workable.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: using new rules cannot disadvantage the parties.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Kavouss Arasteh: Against the use of SIGNIFICANTLY but supports the last proposal from HG which removes all doubts.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Holly Gregory: TAKE EFFECT proposed change will be included. Next discussion of disadvantage. If someone makes that demonstration, then SOMEONE has to
make a judgement call and it is proposed to be the panel.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">David McAuley: Disagree with KA on MATERIALITY but agree with HG proposed language.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Kavouss Arasteh: agree with latest language from HG - we can include MATERIALITY but not MAJOR.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">David McAuley: I accept MATERIALITY as the word<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Holly J. Gregory (Sidley): Thank you Kavouss and David. We will use the materiality language.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: Avri's issue is important.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Avri Doria: But we are maintaining that any current IRP are not affected in any way by the changed rules? I find that problematic on substantive rights.
Detailed presentation of her argument.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: also concerned given the changes to the rules are significant. The problem I have is we a situation where there are a number of IRPs have
been submitted for decisions at this point - would we be saying you can reopen those which would imply significant consequences. AD?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Avri Doria: The rules we have just discussed (above) could be applied although it is understood it could complicate things. The panel could decide if
the changes could materially affect a case. It may cause some things to be re-litigated but it is a one-time issue.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">David McAuley: I think we need to avoid causing existing panels to re-litigate substantive matters that have been litigated but not yet resolved.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Kavouss Arasteh: This would seem un-implementable and would significantly complexify the environment.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">David McAuley: I think I agree w/Kavouss that this aspect might not be implementable.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Avri Doria: I am not talking about procedural an issue, I am talking about applying the same conditions we just agreed to above to current cases. This
is also not suggesting the introduction of new evidence or the rewriting of submissions.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: its about the standard under which ICANN is evaluated - this is a tough issue. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Avri Doria: If the submissions include arguments about the mission then they could become in-scope.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Kavouss Arasteh (missed issue on previous point)<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Malcolm Hutty: I wanted to add a item on the Time Bar. Discrepancy on when the clock starts running. Becky Burr - will add to this agenda. <o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Standard for in-person hearings</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: We need a reasonably high bar. Many have supported this and ICANN had some concerns about the language and have proposed new language. ICANN
is proposing two substantive changes. I am fine with the language about not allowing new arguments etc. as this is reasonable and have no particular feelings on the other points.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">David McAuley: Support Sidley language vs ICANN language given the ICANN language is too tight. With respect to ICANN language, I suggest changing this
language: “…which are limited to circumstances where, upon motion by a Party, the IRP PANEL determines that the party seeking an in-person hearing has demonstrated, with clear and convincing evidence…” to language in my next chat entry. Suggested new language
in slide three: “…where, upon motion by a Party, the IRP PANEL determines that the party seeking an in-person hearing has clearly demonstrated …”<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: I supports this language.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Malcolm Hutty: I also supports this.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Kavouss Arasteh: I do not support the Sidley language. For me the ICANN language is more clear, precise and understandable. If we want to change CONVINCING
EVIDENCE to something else then it should be changed but keep the remainder of the ICANN proposal.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: "where, upon motion by a Party, the IRP Panel determines that the party seeking an in person hearing has clearly demonstrated".<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Holly J. Gregory: We at Sidley are fine with the ICANN language.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Samantha Eisner: I heard David say "clearly demonstrates". How about "clearly and convincingly demonstrates"?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Malcolm Hutty: Why does this need to be so tight, Samantha? If a Panel is convinced that a hearing is necessary to a fair outcome, surely it should happen.
We've got language to make it abundantly clear this is not the be the normal procedure<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Samantha Eisner: Clear and convincing evidence is meant as a signal to people of the type of the burden of proof that would be required in the American
legal system.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: The sense of the room that it is generally ok with the ICANN language except for CLEAR AND CONVINCING EVIDENCE and prefer DEMONSTRATE.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Kavouss Arasteh: could live with removing CLEAR.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Holly J. Gregory: Sam's comment if taken will draw in case law about what clear and convincing means<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">David McAuley 2: drawing in case law is a bad idea in my opinion, at least in this respect<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Malcolm Hutty: how about THE IRP PANEL IS CONVINCED THAT ....<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Samantha Eisner: prefer CLEARLY stay vs CONVINCING.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Kavouss Arasteh: why delete EVIDENCE. Like Malcom's suggestion. If the panel is CONVINCED that could be enough.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: CLEAR AND CONVINCING makes people uncomfortable as it relates to US court law.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Holly J. Gregory: I think David's original proposal was clearest.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Amy Stathos: We should remember that this is in extraordinary circumstances and we are trying to describe these.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: Meeting the three tests would make it extraordinary. What AS is proposing is to make that it even a higher bar.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Holly Gregory: support BB view. The three tests is a high standard.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Malcolm Hutty: supports BB view.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">David McAuley: Agree w/Holly, good point<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Amy Stathos: Just trying to create adequate guidance on what is required to meet those three tests for the panel.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">David McAuley: I agree with Malcolm's earlier point about panel making decision - if it makes the decision it was convinced and if add "convincing" brings
in case law then we are causing problems.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: Why do we think a panel could not make a clear determination without additional guidance?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">David McAuley: "convincing" is a good word to instruct a jury - not needed here<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Malcolm Hutty: Do not agree with AS. Meeting the three tests is the exceptional circumstance.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: DM's language would fix this. Will schedule next call and advise the list – we have to complete this work.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Kavouss Arasteh: not in favour using CIRCUMSTANCES. <o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Becky Burr: Adjourned.</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<h3 style="margin-top:22.5pt;background:white"><strong><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#333333">Documents Presented</span></strong><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></h3>
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</span></span></span><![endif]><strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><a href="https://community.icann.org/download/attachments/60494171/11%20Aug%2016%20IRP%20IOT.pdf?version=1&modificationDate=1470924718000&api=v2"><span style="color:#3B73AF">11
Aug 16 IRP IOT.pdf</span></a></span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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