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<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt">Hello all,</span><span style="font-size:11.0pt;font-family:Verdana"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt"> </span><span style="font-size:11.0pt;font-family:Verdana"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt">The notes, recordings and transcripts for CCWG Accountability WS2
<b>Ombudsman Subgroup Meeting #2</b> – 16 August 2016 will be available here: <a href="https://community.icann.org/x/7wSsAw">
https://community.icann.org/x/7wSsAw</a><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt"> </span><span style="font-size:11.0pt;font-family:Verdana"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt">A copy of the
<span style="color:#18376A">n</span>otes and action items may be found below.</span><span style="font-size:11.0pt;font-family:Verdana"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt"> </span><span style="font-size:11.0pt;font-family:Verdana"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt">Thank you<span style="color:#18376A">.</span></span><span style="font-size:11.0pt;font-family:Verdana"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;color:#18376A"> </span><span style="font-size:11.0pt;font-family:Verdana"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;color:#1D1D1D">With kind regards,</span><span style="font-size:11.0pt;font-family:Verdana"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;color:#244185">Brenda Brewer </span><span style="font-size:11.0pt;font-family:Verdana"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;color:#1D1D1D">MSSI Projects & Operations Assistant</span><span style="font-size:11.0pt;font-family:Verdana"><o:p></o:p></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><span style="font-size:11.0pt;color:#1D1D1D">ICANN<b>
</b>-<b> </b>Internet Corporation for Assigned Names and Numbers<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:15.0pt;color:#1D1D1D"><o:p> </o:p></span></p>
<h3 style="mso-margin-top-alt:22.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="font-size:12.0pt;font-family:Arial;color:#333333">Notes<o:p></o:p></span></h3>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;line-height:15.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">1 Call Admin and Roll Call/Apologies Sebastien Bachollet<o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;line-height:15.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">2. Welcome – Opening Remarks – Meeting schedule (3 min SBT)<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:15.0pt;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:blue">Asja Hemrajani: Possible to change 1900UTC proposed meetings to either of the two other slots?</span><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:15.0pt;mso-list:l0 level1 lfo1;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:blue">Sebastien Bachollet: ACTION ITEM Propose this in an email to the group.</span><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;line-height:15.0pt;background:white;font-variant-ligatures: normal;font-variant-caps: normal;orphans: 2;text-align:start;widows: 2;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="font-size:10.5pt;font-family:Arial;color:#333333"> 3. Action items Call #1 DT Ombudsman (10 min SBT and all)<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:15.0pt;mso-list:l1 level1 lfo2;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: Use of Ombuds vs Ombudsman. Dependencies between the sub-groups. Most groups have coordination participants except for CEP and IRP. Evaluate current
Ombuds charter vs international best practices. Work can be split into 4 parts Independence, Neutrality and impartiality, Confidentiality and Informality and other standards.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;line-height:15.0pt;mso-list:l1 level1 lfo2;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Mike Silber: overly complex? should we not look at this holistically?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: do not disagree just trying to break down the work.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye: we could possibly compare the types of Ombudsman roles (legislative, university etc.). There are quite a lot of variation between these types.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Mike Silber: could we ask someone from the current ombud's office to start with that? Always easier to work from a draft. could the Ombuds office do such a first rough
draft?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Ed Morris: Edward Morris: Point I'm trying to make: Other groups and the entire CCWG have at times attempted to give the Ombudsman powers and responsibilities that
go far beyond the traditional remit of an Ombudsman (i.e. fairness). George Sadowsky in Istanbul opined that what we were really talking about was more of an Inspector General than an Ombudsman. Has anyone considered this or, and perhaps Herb can chip in here,
whether some of the things that have or may be proposed are beyond the Ombudsmans competence and how we should handle that. Or was George correct in stating we might want to first see if we want an Ombuddy or something else?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Mike Silber: Ed - valid point but IMO the way to do this is to look at the powers and framework. Then to hire candidates who embody those<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Edward Morris: Let's sort what the powers are we want to give the position then figure out what the position should be.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Mike Silber: a very good example is the South African "Public Protector" and I will try find time to right a few lines about that<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye: agree there are limitations. Informality is critical. An Inspector General takes this in a completely different direction and is not an Ombuds role.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: Agree with EM - we have to look at function and role and then we can look at how they perform that role. So we need a draft to get going.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: doing everything at once is difficult.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">4. Discuss our work plan [short and medium term] (15 min)<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">5. Next Meeting (5 min)<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Monday August 22, 1900 UTC.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: any questions for the next call Presentation by the past and current ICANN Ombuds?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sivasubramanian: Mr Waye, are there examples of "informality" that you are talking about? And the boundaries for informality? Could it be possible that at times lack
of respectful attention could pass as informality?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye: I can address informality next week during the presentation<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: Robin can you be the liaison with the IRP group? RG agrees.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">6. AOB (5 min)<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: any other business - none? Adjourned.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333"> <o:p></o:p></span></p>
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<strong><span style="font-family:Arial;color:#333333">Documents Presented</span></strong><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333"><a href="https://community.icann.org/download/attachments/61605103/CCWG_WS2_DT_Ombuds_%232_V1%5B3%5D.pdf?version=1&modificationDate=1471371591700&api=v2"><span style="color:#3B73AF">CCWG_WS2_DT_Ombuds_#2_V1[3].pdf</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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