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<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Calibri",sans-serif">Hello all,<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif">The notes, recordings and transcripts for CCWG Accountability WS2
<b>Ombudsman Subgroup Meeting #5</b> – 6 September 2016 will be available here: <a href="https://community.icann.org/x/rBGsAw">
https://community.icann.org/x/rBGsAw</a><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Calibri",sans-serif">A copy of the
</span><span style="font-family:"Calibri",sans-serif;color:#101C45">n</span><span style="font-family:"Calibri",sans-serif">otes may be found below.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Calibri",sans-serif">Thank you</span><span style="font-family:"Calibri",sans-serif;color:#101C45">.</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Calibri",sans-serif;color:#101C45"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Calibri",sans-serif;color:#111111">With kind regards,</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Calibri",sans-serif;color:#15205F">Brenda Brewer </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Calibri",sans-serif;color:#111111">MSSI Projects & Operations Assistant</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal" style="border:none;padding:0in"><span style="font-family:"Calibri",sans-serif;color:#111111">ICANN<b>
</b>-<b> </b>Internet Corporation for Assigned Names and Numbers<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#111111"><o:p> </o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Notes (BT):</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">September 6th, 2016 - 5th meeting<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">1. Roll Call / Apologies – Welcome – Opening Remarks (5 min SBT & Staff)</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Sebastien Bachollet: welcome to the 5th meeting.<o:p></o:p></span></li></ul>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">2. Discuss the following chapters of the document (45 min)<a href="https://docs.google.com/document/d/192SDRXsnr5ujf1iVj4hj_WMf3fMmYiEhY1ur8E_T73g/edit?usp=sharing"><span style="color:#3B73AF">https://docs.google.com/document/d/192SDRXsnr5ujf1iVj4hj_WMf3fMmYiEhY1ur8E_T73g/edit?usp=sharing</span></a></span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> - Dependencies between the sub-groups</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Sebastien Bachollet: Listing of liaisons.<o:p></o:p></span></li></ul>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> -</span><span class="apple-converted-space"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> </span></span><strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">ATRT2</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Avri Doria: Presentation of ATRT2 recommendation to defer Ombudsman work listed for ATRT2 to CCWG WS2 Ombudsman.<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l4 level1 lfo3;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Farzaneh Badii - Whistle blower vs Ombudsman? Should we analyze the ATRT2 recommendations to find what is relevant to us?<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l4 level1 lfo3;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Avri Doria: on the Whistle Blower or other internal staff issues the Ombuds has no role currently - this keeps being discussed as to if there is a need to change this. This group should not look
at the whistle blower policy as this is for the transparency sub-group but should look at the wider issue of the Ombuds vs staff issues. I will prepare a list of issues for this group from ATRT2 recommendations.<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l4 level1 lfo3;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Sebastien Bachollet: action item: Avri Doria should send a document listing the Ombuds related recommendations from ATRT1 and 2.<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l4 level1 lfo3;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Avri Doria: will start a Google Drive document listing specific texts from those reports.<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l4 level1 lfo3;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Herb Waye Ombuds: It would be good to include the link to the independent review that was conducted for ATRT1 Avri<o:p></o:p></span></li></ul>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> </span><span class="apple-converted-space"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> </span></span><strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> -
Stress Tests</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Sebastien Bachollet: Have extracted relevant Stress Test from WS1 and have found 2: 13 and 34.<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l5 level1 lfo4;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Farzaneh Badii: Can the Ombuds accept complaints vs a constituency?<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l5 level1 lfo4;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Herb Waye: There is no such limitation. The Ombuds can be very accommodating. We are about process and not about decisions such as IRP etc.<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l5 level1 lfo4;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Herb Waye Ombuds: It would be good to include the link to the independent review that was conducted for ATRT1 Avri<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l5 level1 lfo4;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Mike Silber: Can we see the contribution before a decision is made as to whether it is included or not? I don't think that is the prerogative of the rapporteur, but of the group<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l5 level1 lfo4;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Asha Hemrajani: But Herb, there is nothing that says that a dispute between members of different SO/ACs cannot be brought in front of you<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l5 level1 lfo4;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Herb Waye: will look at the case files to see how requests which could block a policy decision have been dealt with.<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l5 level1 lfo4;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Sebastien Bachollet: will check with Cheryl and Steve if there are examples related to this.<o:p></o:p></span></li></ul>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> - Current role of the ICANN Ombuds Office</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: wanted to go over inclusion of the Ombudsman in PTI. any comments or information on this.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: action Item - will check on this next week.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: it would be good to have the role of the Ombuds explicitly defined for PTI.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">General discussion on enforceability.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye Ombuds: No Jimson the ombuds can only make recommendations<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: @Jimson, we discussed that last time - no, not enforceable<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: they are recommendations<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Jimson Olufuye: Ok, thanks!<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Jimson Olufuye: Clear, thanks.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Farzaneh Badii: as a principle mediation does not yield to enforceable outcome in court. unless there is a settlement agreement<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Farzaneh Badii: *unless<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Farzaneh Badii: how would ombudsman enforce a resolution? it does not have a enforcement power!<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: Yes I am talking about a settlement agreement<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: the Ombuds could not enforce.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Farzaneh Badii: ombudsman cannot be an enforcement body<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: Thanks Herb...the question then is if the ombuds brokers a mediation settlement in ICANN, who helps to enforce that agreement<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Edward Morris: If we want that then it's something different than an Ombudsman.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Karel Douglas: To make the Ombudsman recommendations into enforceable decisions would be to change the Ombudsman into a tribunal type body which would
change its function<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Karel Douglas: It would be a radical move away from the concept of what an ombudsman does<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Edward Morris: There are some cases that may be more appropriate for an IRP , including the CEP, than for an Ombudsman complaint. Perhaps those disputes
where enforcement could be problematic or foreseen as such should be sent to other accountability processes from the start. Goodwill is a key component of any Ombudsman process.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: results of mediation is very different vs a recommendation to the Board following a the results of a complaint.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">3. Next Meeting 12 Sept @ 19:00 UTC (5 min)<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p> </o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Asha Hemrajani: Can we have a doodle poll on the time of the calls? 1900UTC inconvenient for me.<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l6 level1 lfo6;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Sebastien Bachollet: Staff are not doing doodles for the sub-groups. Also note that all three time slots for this call are well attended.<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l6 level1 lfo6;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Asha Hemrajani: Bernard can we have a doodle on this?<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l6 level1 lfo6;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Bernard Turcotte: Can do if requested by a Board member.<o:p></o:p></span></li><li class="MsoNormal" style="color:#333333;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:15.0pt;mso-list:l6 level1 lfo6;background:white">
<span style="font-size:10.5pt;font-family:"Arial",sans-serif">Sebastien Bachollet: If this is the case I can no longer be responsible for the timing of the calls. Please advise when the next call will be.<o:p></o:p></span></li></ul>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">4. AOB (5 min)<o:p></o:p></span></p>
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