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<p class="MsoNormal" style="text-autospace:none">Hello all,<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"> <o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none">The notes, recordings and transcripts for CCWG Accountability WS2
<b>Ombudsman Subgroup Meeting #7</b> – 19 September 2016 will be available here:
<a href="https://community.icann.org/x/NAC4Aw">https://community.icann.org/x/NAC4Aw</a><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"> <o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none">A copy of the <span style="color:#101C45">
n</span>otes may be found below.<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"> <o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none">Thank you<span style="color:#101C45">.</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:#101C45"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:#111111">With kind regards,</span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:#15205F">Brenda Brewer </span><o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:#111111">MSSI Projects & Operations Assistant</span><o:p></o:p></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="text-autospace:none;border:none;padding:0in"><span style="color:#111111">ICANN<b>
</b>-<b> </b>Internet Corporation for Assigned Names and Numbers<o:p></o:p></span></p>
</div>
<p class="MsoNormal" style="text-autospace:none"><span style="color:#111111"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><o:p> </o:p></p>
<p style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="font-size:11.0pt;font-family:Calibri"> </span><b><span style="font-family:Arial;color:#333333">Notes</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">Ombudsman Subgroup Meeting #7_ 19 September @ 05:00 UTC <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">The meeting will be recorded. *6 will mute and unmute your phone lines.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">Apologies: Susan Payne<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">Agenda: Meeting #7 of the Work Stream 2 DT Ombuds.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">• Roll Call / Apologies – Welcome – Opening Remarks<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">• Action Items from our last call #6 <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">• Discuss the document (V5)<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">• Report to the plenary of the ccwg WS2<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">• Next Meeting<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">• AOB<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">Notes (includes relevant parts of chat): Meeting #7 of the Work Stream 2 DT Ombuds.</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">Roll Call / Apologies – Welcome – Opening Remarks</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: 7 participants. No other special points.<o:p></o:p></span></p>
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<b><span style="font-size:10.5pt;font-family:Arial;color:blue">Action Items from our last call #6 </span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: will review in the draft document.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">Discuss the document (V5)</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: Update on Bylaws update regarding the Ombuds office.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: clarification regarding PTi being a subsidiary or an affiliate - ICANN legal counsel has agreed to affiliate and not subsidiary. <br>
Second point relating to PTI Bylaws vs Ombudsman - ICANN legal counsel does not believe there is a need to modify the PTI bylaws to include <br>
the Ombudsman. there could be other modifications to allow the Ombudsman to work with PTI.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye: more of a communications objective would be fine.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: All these inputs are already in the document. Do we consider the request of the CWG on naming functions for PTI. <br>
As to the Bylaws I would like to be certain this is ok and would suggest we discuss this with the CCWG. My personal preference is that we need more than just update the website and we do not modify the Bylaws we should modify the Framework of the Ombuds.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye: We should look at the definition of affiliate and see if it is inclusive for the ICANN community which could be enough.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: Would support including in the Ombudsman Framework. Definition of affiliate (read by AH).<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: would be great if you could send to the list so we can include it in the document. Any other input.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Chris LaHatte: put in simple terms, PTI is part of the ICANN community and therefore within jurisdiction.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye Ombuds: The Office has always leaned towards inclusiveness<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Chris LaHatte: we have a broad church approach :-)<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: (went over questions in the document). Need inputs on these questions in the document.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye: We could bring in an external expert to do a review if this would be acceptable to the group - we could share the costs for this.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: re an external expert we need to have quotations and a clear mandate before proceeding so we have a budget for this.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: I am unclear if we need an expert or not - I will bring this back to the CCWG later today.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye Ombuds: It is also something I can fund as a review of the office is common practice and something that needs to be done frequently <br>
as part of the framework.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: Questions regarding the Diversity Office and the Election Office vs Ombuds office.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye Ombuds: Diversity possibly... Elections not so sure. Need more analysis<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Chris LaHatte: we can look at failure of process in an election but not being in charge of elections<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye Ombuds: Agree Chris<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Cheryl Langdon-Orr: Just want to point out we have to remain open to dependencies and inter-dependencies throughout our mandate given <br>
some of the other groups have not even started.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: Fully agree and just wanted to get the ball going.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">Report to the plenary of the ccwg WS2</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: Will raise the issue of coordination, PTI, Review (ATRT2). Any other points.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">Next Meeting</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Monday September 26th 1300UTC.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye: Participation could be brought up at the prep and CCWG meetings.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet: Adjourned.<o:p></o:p></span></p>
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