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<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hello all,<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The notes, recordings and transcripts for CCWG Accountability WS2
<b>Ombudsman Subgroup Meeting #8</b> – 26 September 2016 will be available here:
<a href="https://community.icann.org/x/CgG4Aw">https://community.icann.org/x/CgG4Aw</a><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">A copy of the
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#132857">n</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">otes may be found below.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thank you</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#132857">.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:#262626">With kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"MV Boli";color:#2F5597">Brenda Brewer
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:#262626">MSSI Projects & Operations Assistant</span><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:#262626"><o:p></o:p></span></p>
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<p class="MsoNormal" style="border:none;padding:0in"><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:#262626">ICANN<b>
</b>-<b> </b>Internet Corporation for Assigned Names and Numbers <o:p></o:p></span></p>
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<strong><span style="font-family:"Arial",sans-serif;color:#333333">Notes</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">WS2 Ombudsman Subgroup Meeting #8 | 13:00 UTC | Monday, 26 September</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">(including relevant portions of the chat):</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Roll call – Welcome – Opening remarks</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: Review of agenda - no objections. 11 participants at start of call.<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Feed-Back from the WS2 plenary (Sept 20, 2016) and prep of the next WS2 plenary (Oct 4, 2016)</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: unfortunately, there was no time available for input from this group.<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Exchange with the Transparency DT (Michael Karanicolas)</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Michael Karanicolas: There seems to be much overlap between our work in these groups. When there are issues with the transparency the Ombudsman is the
key element in oversight. (presentation of slide) Evaluate Ombudsman independence and competency for these other roles. Independence, powers and expertise. Requesting authority from the Board prior to starting an investigation could be an issue? Expanding
the Ombudsman role to be more pro-active to promote transparency internally and externally. Promotion of the Ombuds office. role of Ombudsman vs. Human Rights. Would like ICANN transparency to be more like government vs private industry.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: Good points and key for me is formality vs informality. A commissioner is another role.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Farzaneh Badii: I am in doubt of pro active role of ombudsman (bullet point 4). Agree with HW.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Michael Karanicolas: formal vs informal roles for Ombudsman is an argument we hear often. This can be a false argument - having formal powers can give
the Ombudsman informal processes more weight. Cost is a fair consideration and should be looked at. Voice of the people vs watchdog? again fair question but we have to ask the question if ICANN needs a watchdog.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Chris LaHatte: note that Ombuds only needs board consent where there is an own motion investigation, but otherwise no need for consent for a complaint
from community<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye Ombuds: Ombuds should promote diversity, ethical behaviour, human rights, and fairness.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Chris LaHatte: also note that Ombuds has full access to all documents, so can review any DIDP in any event with existing powers<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: Re watchdog role - let us remember we have the independent review - would it not be worth discussion this with them? relative to requesting
permission from the Board - for the record we have never been refused permission. It is more advising the Board vs requesting permission and could be reviewed.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Michael Karanicolas: Hm - I hadn't realized the Ombudsman could move forward independently. Thanks very much for clarifying.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: Good points from MK. I note that the Ombudsman has access to all documents internally. Also note that a mediation skill would be important
for the Ombudsman. Like the idea of the Ombudsman promoting his services more widely.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Michael Karanicolas: @Farzaneh, I think he means that for the board to refuse the Ombudsman's request to open an investigation would be a very controversial
thing.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Michael Karanicolas: The power to say no is there, but that for them to use it would attract a lot of negative attention.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye Ombuds: Yes relationship with Board is very good and positive, it is not controversial in any way. We all have ICANN and community best interests
in mind<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Michael Karanicolas: Sure - that would be<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: thanks to MK for his presentation. We can arrange to have someone from our group participate in the Transparency meetings if requested.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Farzaneh Badii: can the Ombudsman move on an investigation without a complaint?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: On systemic issues we can move forward without actually having a complainant - but we need to advise the Board - unfortunately the Bylaws say
approval from the Board. We have to report to the Board with the results.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: MK what point would be your priority?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Michael Karanicolas: Examine specific role of the Ombudsman vs DIDP appeals - and need to understand the exact role of the IRP in ICANN. Also what is
the role of the Ombudsman in appeals processes and if they are equipped for doing this.<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Discussion of the following items from the document</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">(not discussed)<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Stress Tests with Steve DelBianco and CLO</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Cheryl Langdon-Orr: Little to say about Stress Tests and the Ombudsman. There are only two ST13 and 34 (presentation of these). Questions?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: On ST34 it is important to bring balance to the smaller groups going forward. There are some structures in place that restrict participation.<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">ATRT2 – review of the office</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: Still waiting on response from the Board to the letter from the CCWG-Accountability. Avri Doria any new inputs?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Avri Doria: No new information from Board. We may not need to wait and perform a gap analysis.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: Will check with Board on the status of the Board response.<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">ATRT2 – ICANN employees</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">(not discussed)<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">PTI</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: let us look at the response from ICANN Legal.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: Memo clearly states that PTI clients can have recourse to the Ombudsman.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: are we satisfied with this response? How do we deal with anything that is not names related?<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Next meeting #9 – Oct 3, 2016</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p> </o:p></span></p>
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<strong><span style="font-family:"Arial",sans-serif;color:#333333">Documents Presented</span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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</span></span></span><![endif]><strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><a href="https://community.icann.org/download/attachments/62390538/CCWG_WS2_DT_Ombuds_%238_V1.pdf?version=1&modificationDate=1474902143000&api=v2"><span style="color:#3B73AF">CCWG_WS2_DT_Ombuds_#8_V1.pdf</span></a></span></strong><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#262626"><o:p> </o:p></span></p>
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