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<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">Hello all,<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">The notes, recordings and transcripts for CCWG Accountability WS2
<b>Guidelines for Good Faith Subgroup, Meeting #3</b> – <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">05 October 2016 will be available here:
<a href="https://community.icann.org/x/dQW4Aw">https://community.icann.org/x/dQW4Aw</a><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">A copy of the
<span style="color:#132857">n</span>otes may be found below.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt">Thank you<span style="color:#132857">.</span><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;color:#132857"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#3333FF">Kindest Regards,</span></i></b><b><i><span style="font-size:10.0pt;font-family:"Cambria",serif"><o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#3333FF">Yvette Guigneaux<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#3333FF">Multi-Stakeholder & Strategic Initiative Assistant<o:p></o:p></span></i></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Cambria",serif">ICANN |</span></i></b><i><span style="font-size:10.0pt;font-family:"Cambria",serif">
<b>Internet Corporation for Assigned Names & Numbers<o:p></o:p></b></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Cambria",serif">12025 Waterfront Drive, Playa Vista, CA 90094<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Cambria",serif"><a href="mailto:yvette.guigneaux@icann.org">yvette.guigneaux@icann.org</a> |
<a href="http://www.icann.org">www.icann.org</a><o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></i></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#333333"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Notes</span></u></b><i><u><span style="font-size:10.0pt;font-family:"Cambria",serif"><o:p></o:p></span></u></i></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">1. Rapporteur’s report to the plenary planning group dated October 2<br>
- Review and discussion of Report to plenary on activities of the subgroup<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">2. First draft of guidelines proposed by the Rapporteur to the list on October 2<br>
- Discussion of what the subgroup needs for drafting support from Staff<br>
Looking at drafters to look at WS1 and identify applicable items for consideration for the draft report.<br>
-Discussion of the report outline and rough draft of what the group might focus its work on in collecting inputs from the group.<br>
-Draft contains min. set of guidelines - seeking feedback on draft guidelines. Need to capture questions that need to be addressed in the draft as well as to capture comments. Question raised - should the committee draft what it means to have a reasonable timeframe
for an investigation. Might have the Ombudsman be apart of the process to observe to make sure things are fair and the process is followed for removal. Comment from Herb - feels that there is a role for the Ombudsman in this process. Procedures for Board removal
is contained in the Bylaws under Article 3 – Removal of Directors 1-8 are subject to a Nominating Committee Director Removal Petition to the EC Administration. One of the requirements is that the petition include “supporting rational in reasonable detail.”
See Annex D, Art. 3, Section 3.1, (D).1.(i), (page 178), SO/AC Board Members are subject to a different procedure. The Petition to remove an SO/AC appointee is made directly to the SO/AC. The SO/AC may accept or reject the petition based on its own internal
procedures.<br>
Might consider in drafting the report to add examples and what the group was thinking when they drafted a guideline or section of the report. Focus is on how to remove a Board member not on the causes for Board member removal.<br>
Herb to consider reviewing draft report for fairness will not draft text for the report as its the community that should decide what it wants.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:blue">ACTION ITEM;</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> Will set up Google
doc for the group for submitting comments on draft.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">3. Requirement for legal assistance<br>
- Discussion of when to go for external advice and the materials that may need legal review<br>
Aware of needs to keep an eye on budget issues when asking for legal review. Will consider going to ICANN Legal first as their expertise is ICANN, but may need additional support and opinion from outside counsel as it relates to an ICANN Board member. Will
follow CCWG procedures in requesting legal advice. Concerned raise on potential conflict of interest if just relying on ICANN advice on guidelines. Considering raising the question to the CCWG Legal Subcommittee for consideration of the question.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:blue">ACTION ITEM:</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> Rapporteur to ask
the CCWG Legal Committee on legal conflict with ICANN legal providing opinion of guidelines<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">4. Requirements for drafting assistance from staff<o:p></o:p></span></p>
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