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<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif;color:black">Hello all,<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif;color:black">The notes, recordings and transcripts for CCWG Accountability WS2
<b>Ombudsman Subgroup Meeting #10</b> – 17 October 2016 will be available here: <a href="https://community.icann.org/x/wxK4Aw">https://community.icann.org/x/wxK4Aw</a></span><span style="font-family:"Cambria",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif;color:black">A copy of the
</span><span style="font-family:"Cambria",serif;color:#132857">n</span><span style="font-family:"Cambria",serif;color:black">otes may be found below.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif;color:black">Thank you</span><span style="font-family:"Cambria",serif;color:#132857">.</span><span style="font-family:"Cambria",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#3333FF">Kindest Regards,</span></i></b><b><i><span style="font-size:10.0pt;font-family:"Cambria",serif"><o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#3333FF">Yvette Guigneaux<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Cambria",serif;color:#3333FF">Multi-Stakeholder & Strategic Initiative Assistant<o:p></o:p></span></i></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Cambria",serif">ICANN |</span></i></b><i><span style="font-size:10.0pt;font-family:"Cambria",serif">
<b>Internet Corporation for Assigned Names & Numbers<o:p></o:p></b></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Cambria",serif">12025 Waterfront Drive, Playa Vista, CA 90094<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Cambria",serif"><a href="mailto:yvette.guigneaux@icann.org">yvette.guigneaux@icann.org</a> |
<a href="http://www.icann.org">www.icann.org</a><o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></i></p>
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<hr size="3" width="100%" align="center">
</span></i></b></div>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Cambria",serif"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#333333">Notes</span></b><b><i><span style="font-size:10.0pt;font-family:"Cambria",serif"><o:p></o:p></span></i></b></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">(including relevant parts of chat):</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">6 participants at start of call.</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">1. Roll Call / Apologies – Welcome – Opening Remarks</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: Agenda accepted. Cheryl Langdon-Orr apologies. We have added a new observer.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">2. Discussion of the questions </span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: Note regarding new role of the Complaints Officer (CO).<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: Asking for more details on how the new hire will interact with the Ombuds Office and when the CO will
be hired.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: spoke to Goran twice about this. He was concerned about complaints regarding staff performance. There is an
overlap with the role of the Ombuds Office - looking forward to a partnership between both similar to the partnership of the Ombuds Office has with contractual enforcement.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: Agree positive development. However, there could be overlap with the Ombudsman Office but it will be important
for this group to get more information on the new position for our work.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Klaus Stoll: Unfortunate timing given the work of this group and the lack of consultation with the community. Would have
been better to work with the recommendations of this group. There is serious concern by the community that this will further strengthen ICANN legal which is undesirable.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: good comment KS. The question remains about the Ombuds Office vs staff. Also note that the new position
could have been discussed with this group and the staff prior to any announcement. Personal opinion is that any such position for staff should be independent of staff. Additionally, we should coordinate with the Staff Accountability sub-group.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Klaus Stoll: Can we as a group start a dialogue with Goran on that position. At least communicate our concerns?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: Klaus, as I had mentioned earlier, I have asked Goran to provide further clarifications.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Klaus Stoll: It should get further then just us being told. It should be a dialogue. I appreciate what AH is saying, clarifications
will not help. We should communicate with Goran that he should discuss with us before proceeding.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: Propose we bring this to the attention of the full group on the plenary call. ACTION ITEM - Invite
Goran to our next meeting to discuss this point.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: I think Herb (as staff) and I (as board liaison) can bring back these concerns to the Board and staff.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Klaus Stoll: Thank You Asha<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: Ombuds Office would be for staff relevant to policy implementation issues. More HR related issues would be
for the CO.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Asha Hemrajani: Herb and I can bring this up to the Board but the first step is to get more information.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: As a group we would prefer to have direct interaction with Goran on this topic.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">3. Prep of the next WS2 plenary (Oct 19, 2016)</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: The Board Gov. Comm. is the unit to look at the work done by the Ombudsman. What will be the role
of the BGC going forward? Would like to link this question to the independence of the Ombus Office - this in the context of the Empowered Community.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Klaus Stoll: We have to transition from the current model to the Empowered Community and we need to have very clear roles.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: Independence has never been an issue with the various components of the Board. It could possibly be better
documented but it will not change the relationship.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Klaus Stoll: Agree with HW, but find it useful to properly document these points.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> Asha Hemrajani: This is all a matter of documentation.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: Personal POV - Need to be clear of why and how things are done and we need to see if we can improve
independence. Additionally, what is the role of the Compensation Committee re budget of the Ombuds office (uncertain?). Should this be done outside of the Board? maybe a discussion for this group. This closes this topic for today. I have asked the full CCWG
regarding how we will finance the review. Also would like to have staff help for the document.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye Ombuds: An external review would not need to be rewritten by staff<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">4. Plan of the document</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: (review of slide). I will be working on a new version in the next 48 hours so we can look at it prior
to our next meeting.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">5. Coordination with other DT</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: Have discussed with Transparency group. Should we have a joint meeting with them? Another group that
is relevant is Staff Acct. Please think if we should hold common meetings with these other groups (Action item: Send a note to this group regarding this).<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Herb Waye: If we do have such meetings they should be arranged to ensure they are productive and do not bring more confusion.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">6. Next meeting #11 – Oct 24, 2016</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">7. AOB</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">(none)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien Bachollet: Adjourned (with 6 participants).<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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