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<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif">Hello all,<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif">The notes, recordings and transcripts for CCWG Accountability WS2
<b>Staff Accountability Subgroup Meeting #6</b> <b>– 05 January 2017</b> will be available here:
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:11.0pt;font-family:"Sylfaen",serif;color:#993366"><a href="https://community.icann.org/x/wp3DAw">https://community.icann.org/x/wp3DAw</a><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif">A copy of the
<span style="color:#132857">n</span>otes may be found below.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-family:"Cambria",serif">Thank you<span style="color:#132857">.</span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:black">Kind Regards,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Cambria",serif;color:black">Yvette Guigneaux<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Cambria",serif;color:#3333FF">Multi-Stakeholder & Strategic Initiative Assistant<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Cambria",serif;color:#1F497D">ICANN |</span></b><span style="font-size:9.0pt;font-family:"Cambria",serif;color:#1F497D">
<b>Internet Corporation for Assigned Names & Numbers<o:p></o:p></b></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Cambria",serif;color:#1F497D">12025 Waterfront Drive, Playa Vista, CA 90094<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Cambria",serif;color:#1F497D"><a href="mailto:yvette.guigneaux@icann.org">yvette.guigneaux@icann.org</a> |
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.icann.org_&d=DgMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=xjNMRR-fjlgBx7tqUEv8lZv2O9RJyMyqWkymcecegCUuwDxFVsW6VBuvkqKnS_lk&m=Pms6QgHug2Ue7hGSojxFbN3ugLobkG2HrDmBeU4T3gc&s=8iD6AmoKiOrcR6T7AcLqmhKHfyQmSveHBVAdoaAOOlw&e=">
www.icann.org[icann.org]</a></span><span style="font-size:9.0pt;font-family:"Cambria",serif;color:#993366"><o:p></o:p></span></p>
<div class="MsoNormal" align="center" style="text-align:center"><b><i><span style="font-size:11.0pt;font-family:"Cambria",serif;color:#3333FF">
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><u><span style="font-family:"Arial",sans-serif;color:black">NOTES</span></u></b><span style="font-size:11.0pt;font-family:"Sylfaen",serif;color:#993366"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">1. Meeting start items - review of agenda and other administrative items</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">2. Review and discussion of responses to Questions from ICANN</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- noted that some of the responses to the questions may lead to recommendations for the group to consider.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- need to provide some responses to the quetions posed in the response</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">noted documents available to the staff to describe codes and they are posted on ICANN.org web site, wondered if those documents are available for the community to review/read, assumption that they are not currently available for the community - are they private to the employess and not visible to the community? </span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- noted the need for further review of the response</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- concerns raised that ICANN has a lot of process and documents in place, but who is looking into the practice of the process and what are the consequences of not following the process in place, example what happens when CEO exceeds power delegated to him, noted are things as good as ICANN would like us to believe</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- concerns on the devils in the details</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:blue">Action (Karen): see if it would be possible to have a follow-up discussion with HR</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- concerns expressed on the Compliance Officer being under the General Counsel's office. </span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:blue">Action (Pam Little): send email to the list with suggestions on the Compliance Officer</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">Questions for follow-up:</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- Are the staff documents/codes noted in the response privet to staff only or are they public for community review?</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">3. Discussion of CCWG Staff Accountability working draft draft 1.2 (Document A)</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- document seems to be longer than expected.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- document is meant to look at the relationship between the Board, the community and the staff.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- there might be perceived conflicts of interest.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- there appears to be different expectations from the community of the roles of staff, board and community.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- there is a basic gap between what is said and what happens in reality.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- not sure what was descriptive and what was normative in this document.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- concern over the isolation of the board, and isolation of the 3 groups from each other.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- document is a first draft, and needs more work from the group.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- competing interests within the ICANN community makes it challenging for staff to be held accountable</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:blue">Action (subgroup): review and edit the document by the middle of next week (Wednesday, Jan 11), add comments but also add drafting changes in suggestion mode.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:blue">Jordan and Klaus will then edit the document before the next call.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">For document B:</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- hiring process should be more open</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">4. Schedule check</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- Goal is to try and close document A by the next meeting</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- Avri will be working on document B next week, and will send the URL to the group </span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- sticking to the schedule discussed in the last call:</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Symbol;color:black">·</span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> Call 19 January (19h UTC): Test agreed changes to draft Document A. Work through draft Document B<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Symbol;color:black">·</span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> Call 2 February (13h UTC): Test agreed changes to draft Document B. Finalise Document A for CCWG Plenary.
Can send A to CCWG Plenary.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Symbol;color:black">·</span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> Call 16 February (05h UTC): Finalise Document B for CCWG Plenary. Both Documents to CCWG Plenary<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Symbol;color:black">·</span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> Call 2 March (19h UTC): (if necessary - incorporate feedback from Plenary?)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:Symbol;color:black">·</span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> Face to Face Plenary - 10 March</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">5. AOB</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">- Concerns raised over the fact that very limited group of people are participating. We can try to get more people involved through the plenary. </span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-family:"Arial",sans-serif;color:black">-Suggestion to get emails of participants and send the URL link to participants. </span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Cambria",serif;color:#1F497D"><o:p> </o:p></span></p>
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