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<div class="WordSection1">
<p class="MsoNormal"><span style="font-family:"Sylfaen",serif">Hello all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Sylfaen",serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Sylfaen",serif">The notes, recordings and transcripts for CCWG Accountability WS2
<b>Diversity Subgroup Meeting #10 </b><b> | 25 January 2017 </b>will be available here:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Sylfaen",serif"> <a href="https://community.icann.org/x/PK3DAw">https://community.icann.org/x/PK3DAw</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Sylfaen",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Sylfaen",serif">A copy of the notes may be found below. <o:p></o:p></span></p>
<p class="MsoNormal"> <o:p></o:p></p>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Sylfaen",serif;color:#002060">Kind Regards,
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Sylfaen",serif;color:#002060">Yvette Guigneaux<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Sylfaen",serif;color:#002060">Multi-Stakeholder & Strategic Initiative Asst.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Sylfaen",serif;color:#1F497D">ICANN – Internet Corporation for Assigned Names and Numbers<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Sylfaen",serif;color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Sylfaen",serif;color:#002060">Email: yvette.guigneaux@icann.org<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Sylfaen",serif;color:#002060">Cell: +1-310-460-8432<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Sylfaen",serif;color:#002060">Skype: yvette.guigneaux.icann<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Sylfaen",serif;color:#002060"><a href="http://www.icann.org"><span style="color:#0563C1">www.icann.org</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Sylfaen",serif;color:#002060"><o:p> </o:p></span></p>
</div>
<div class="MsoNormal" align="center" style="text-align:center"><span style="color:#1F497D">
<hr size="3" width="100%" align="center">
</span></div>
<p class="MsoNormal"><b><u><span style="font-family:"Arial",sans-serif">NOTES (including relevant parts of the chat):<o:p></o:p></span></u></b></p>
<p style="margin-top:7.5pt;background:white"><span style="font-size:11.0pt"> </span><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">1. Roll Call<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">2. Review of Actions items<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;text-indent:-.25in;mso-list:l0 level1 lfo3;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Report on what data is being collected was distributed to the mailing list. Asking the group to review.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;text-indent:-.25in;mso-list:l0 level1 lfo3;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Questionnaire was worked on, will be discussed later in today's call.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">3. Participation Data Collection - <i>Discussion with Chris Gift (CG)</i><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;text-indent:-.25in;mso-list:l3 level1 lfo4;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">CG: we do collect data accross the organization, but it is difficult to do anything with all the data because it is collected in different systems, and the data is not identified (for example, if 3000 people attend a meeting, and another 3000 next meeting, we don't know if it is the same people or different people)<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;text-indent:-.25in;mso-list:l3 level1 lfo4;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Having a Global Account would allow particitants to access the different systems with single sign-on.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;text-indent:-.25in;mso-list:l3 level1 lfo4;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Also enables to identify participants and analyze group participation.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:0in;text-indent:-.25in;mso-list:l3 level1 lfo4;background:white">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#333333"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Rafik: How can you ensure that the data will be populated? and will it include diversity data?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">CG: The current <a href="http://icann.org/"><span style="color:#3B73AF;text-decoration:none">ICANN.org</span></a> profile/sign-up doesn't give you a lot, but there are other activities where signing in is mandatory (eg meetings, work groups...). The idea would be that you need to create a global account before you can sign-up for a working group, or register for a meeting meeting. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">CG: we want to get guidance from the community in terms of which data to collect, and from this group in particular. Also would be interested in hearing thoughts on data privacy.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">We'll ensure data consistency, and have a reporting tool to analyze the data that will be collected.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Rafik: we have discussed elements of diversity that we'd like to collect. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">CG: we'd like to be able to report on each participant's activity within ICANN<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien: will the system help track data on leadership? Also, today, community members have to enter similar information multiple times, in particular multiple SOIs - how will this work?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">CG: the global account will capture leadership information.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">CG: for SOI, we are working on something else called Global Enrollment. We are prototyping right now, and will present the concept in Copenhagen.<o:p></o:p></span></p>
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</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Lousewies van der Laan: </span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">I think people will be willing to volunteer more personal information if there is a strong privacy guarantee and they know aggregate data will be anonymised.<o:p></o:p></span></p>
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</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Chris Gift: </span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Agreed. We have to be clear about privacy and about opt-n / opt-out<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Rafik: people may be active in other ways than signing-up for meetings or work groups, you should list use cases to make sure you have in mind all the different types of involvement and how to capture these.<o:p></o:p></span></p>
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</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Lousewies van der Laan: </span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">I think on languages it would be good to give people various options : languages I can easily engage in, ones I can follow but will feel limited when in meeting etc.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">CG: The Global Account is more than just Single Sign-on, it is a wau to capture data and be able to report on it. The Global Enrollment project focuses on joining work groups<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">4. Review of Draft questionnaire<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"> Some work was done to the questionnaire.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Julie Hammer: first 2 questions were crossed out, I think there are fundamental to the questionnaire<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Rafik: there was a concern to limit the number of questions. <o:p></o:p></span></p>
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</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">FIONA ASONGA 2: </span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">I think Questions 1 and 2 are important<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Questions 7, 9, 10, 11 will be deleted, and questions 1 and 2 will be brought back in.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Add to question 6: which level of details<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:blue">ACTION </span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">(questionnaire drafting team): update questionnaire with inputs received<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">5. AOB - <i>ICANN Ombudsman Office & Diversity office proposal (Sebastien Bachollet)</i><o:p></o:p></span></p>
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</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien (ALAC): </span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">The Diversity-DT is currently working and discussing on a "Proposal to create an office of diversity within ICANN, to collect data and make proposals to improve diversity."In the discussion of the IOO-DT we have suggested to include this in the ICANN Ombuds Office as the « Ombuds should promote diversity, ethical behaviour, human rights, and fairness" and because the IOO is an (the only for the moment) independent body within ICANN.Can both the Diversity-DT and the IOO-DT consider this proposal?<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Rafik: the subgroup hasn't yet followed-up on the proposal of creating an office of diversity. One concern I see with have the IOO take that role is that it diverts it from its original role of Ombudsman. <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Sebastien: the question is whether it is a duty for the community, for staff, or for an independant party, such as the Ombuds office. If there is more work falling under the Ombuds Office, it may require more than 1 or 2 persons. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:blue">ACTION </span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">(subgroup): continue the discussion about office of diversity on the mailing list<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">· FIONA ASONGA 2: I think we shall need to review what diversity roles the office will play before we can firm up</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333"><o:p></o:p></span></p>
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