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</o:shapelayout></xml><![endif]--></head><body bgcolor=white lang=FR link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>Dear Colleagues, <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>During the last plenary, we had agreed to reach out to Icann Finance in order to better understand how to proceed with requesting an extension of our timeline. Please find below the response we have received from Xavier Calvez. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>In addition, Xavier has kindly clarified that the draft operating plan & budget to be published soon will not include any extension of support for our group, until we formally submit a request, which seems a reasonable approach to me. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>He also informed us that the allocation of staff support resources for our group beyond FY17 may affect ICANN’s ability to support some of the planned review teams in FY18. This is very important to keep in mind during our discussions and when we reach out to the SO/ACs. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>We will discuss our next steps during the Copenhagen F2F. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>Best<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'>Thomas, Leon & Mathieu<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>De :</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Xavier J. Calvez [mailto:xavier.calvez@icann.org] <br><b>Envoyé :</b> mercredi 1 mars 2017 00:29<br><b>À :</b> Mathieu Weill<br><b>Cc :</b> 'Bernard Turcotte'; Thomas Rickert; León Felipe Sánchez Ambía; 'ACCT-Staff'; Becky Nash; Theresa Swinehart<br><b>Objet :</b> Re: [Ext] PCST / CCWG-Accountability extension beyond FY17<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span lang=EN-US>Dear Mathieu,<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Thank for your question, and for seeking our input on this topic. Apologies for the delayed response.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Our expectation of the process required is as follows. Some of the information required that is described below may already be available.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Step 1: define the revised work plan of WS2, as extended into FY18<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>-<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>List of subgroups active during FY18<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>-<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Milestones by subgroup, with timeline in FY18<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>-<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Number of face-to-face meetings if any<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>-<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Estimate of legal or other advice if any<o:p></o:p></span></p><p class=MsoNormal style='margin-left:36.0pt;text-indent:-18.0pt;mso-list:l0 level1 lfo2'><![if !supportLists]><span lang=EN-US><span style='mso-list:Ignore'>-<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Estimate of language services (translation notably) if any<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>The above will enable the PCST to produce an estimated impact of the extension. Please note that the extension would impact the Draft FY18 Operating Plan and Budget (“OP&B”), as well as the WS2 budget. As an illustration, the current assumption in the Draft FY18 OP&B is that WS2 will be completed as planned by June 2017, and therefore the ICANN staff currently supporting the WS2 work is allocated to other activities in FY18.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Step 2: submit the extension request to the Chartering Organization, with appropriate rationale, inclusive of budgetary impact (resulting from Step 1 above), and obtain approval from all Chartering Organizations.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Step 3: Inform the Board Finance Committee (should probably happen in parallel of Step 2).<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Step 4: Suggestion: submit the request for extension of WS2 as a public comment to the Draft FY18 OP&B. This would allow the CCWG to have a transparent record of the request and of its impact on the FY18 OP&B, and provide to the ICANN staff a transparent channel to offer an answer. It would also help ensure that the budgetary impact of the request for extension is linked to the OP&B process. The public comment period for the Draft FY18 OP&B begins 7 March and concludes 28 April.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Step 5: If and when approval from the Chartering Organizations is obtained, a formal budgetary request should be made to ICANN, so that it is considered by ICANN Staff and the funding required, if any, is identified, and submitted for approval by the BFC. If this step would occur before the FY18 OP&B has been finalized (by early June) for Board approval (by end of June), then the Board would approve the FY18 OP&B with this request included (presuming funding has been identified). If this step would occur after the FY18 OP&B has been finalized, the Board would need to approve this request separately.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Note that the CCWG should consider whether a consultation of the broader community on the request to extend the WS2 should occur or not, formally or not. It is not clear to me yet whether Step 4 would constitute such consultation. Your views would be welcome on this question.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>I hope this helpful, and I am happy to answer any further question you may have on the above.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><div><p class=MsoNormal><span lang=EN-US>Thank you.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Best,<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Xavier<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US>Xavier Calvez<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>ICANN – CFO<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>12025 Waterfront Drive, Suite 300<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>Los Angeles, CA 90094<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>Phone: 310-301-5838<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>Mobile: 805-312-0052<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>Fax: 310-957-2348<o:p></o:p></span></p></div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='color:black'>From: </span></b><span lang=EN-US style='color:black'>Mathieu Weill <mathieu.weill@afnic.fr><br><b>Date: </b>Thursday, February 16, 2017 at 7:02 AM<br><b>To: </b>Xavier Calvez <xavier.calvez@icann.org><br><b>Cc: </b>Bernard Turcotte <turcotte.bernard@gmail.com>, Thomas Rickert <thomas@rickert.net>, León Felipe Sánchez Ambía <leonfelipe@sanchez.mx>, 'ACCT-Staff' <acct-staff@icann.org>, Becky Nash <becky.nash@icann.org><br><b>Subject: </b>[Ext] PCST / CCWG-Accountability extension beyond FY17</span><span lang=EN-US style='font-size:12.0pt;color:black'><o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US style='font-family:"Times New Roman","serif"'><o:p> </o:p></span></p></div><p class=MsoNormal><span lang=EN-US>Dear Xavier, Dear PCST,<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>During its plenary meeting on 8 February (<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_x_56jDAw&d=DwMFAw&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=IWWGaKyGUGcKQNGe7LtArAou7HP6fPR5aWjbPBUFZ3k&m=dPPpZdpJ2JYHLdX-PacWVkWmOCgS6RuagmqAc8M6EwM&s=MICDmuW6UqoC7Vflbi91rGkHo6WB4uvZkgF4oapuOAw&e=">https://community.icann.org/x/56jDAw[community.icann.org]</a>), the CCWG-Accountability approved the following action items : <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>• Co-chairs to discuss with PCST the possibility of using remainder of community budget for the next fiscal year.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>• Co-chairs to prepare communication with chartering organizations regarding potential extension<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>It appears, as you will certainly have noticed through our regular dashboards, that our current approximate level of progress is 33%, 7 months after the launch in Helsinki. While some sub groups are making solid progress, other discussions have required more time, and we need to account for one or even two public comment period for each of them. As such, our group will probably request an extension by a year (all through FY18). <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>At this point, we do not foresee the costs under our “budget ownership” to exceed the budget initially estimated. Our intent is not to request any allocation of extra funds, but only to shift into FY17 what would not have been expensed during FY17. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>Consistent with the above decisions, we are turning to you and the PCST to inform you about this upcoming request for extension, and to seek your advice about the process we should follow in order to submit the request, not only to the Chartering Organizations, but also into ICANN’s budgetary planning process. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>Please let us know if you need a call to discuss this. <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US> <o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>Best regards,<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US>-- <br>***************************** <br>Mathieu WEILL <br>AFNIC - directeur général </span><span lang=EN-US style='font-family:PMingLiU'><br></span><span lang=EN-US>Tél: +33 1 39 30 83 06 <br><a href="mailto:mathieu.weill@afnic.fr">mathieu.weill@afnic.fr</a> <br>Twitter : @mathieuweill <br>*****************************<o:p></o:p></span></p></div></body></html>