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<p class="MsoNormal"><span style="font-size:11.0pt">Hello all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">The notes, recordings and transcripts for CCWG Accountability WS2 Ombudsman
<b>Subgroup Meeting #18</b> – 20 March 2017 will be available here: <a href="https://community.icann.org/x/sbHRAw">https://community.icann.org/x/sbHRAw</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">A copy of the notes may be found below. Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">With kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Brenda Brewer,</span></i></b><i><span style="font-size:11.0pt"> Projects & Operations Assistant </span></i><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Multistakeholder Strategy & Strategic Initiatives (MSSI)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Internet Corporation for Assigned Names and Numbers (ICANN)<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-top:22.5pt;background:white"><b><span style="font-family:Arial;color:#333333">Action Items:<o:p></o:p></span></b></p>
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</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:Arial;color:blue">Lars Hoffmann to provide draft questionnaire for sub-group review later this week.</span></b><b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></b></p>
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</span></span></span><![endif]><b><span style="font-size:10.5pt;font-family:Arial;color:blue">Lars Hoffman to distribute final list of interviewees to sub-group when it becomes available.</span></b><b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-family:Arial;color:#333333">Notes (including relevant parts of chat):</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:Arial;color:#333333"> 12 Participants on call including evaluator.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">1. Roll Call / Apologies – Welcome</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet - (review of agenda, no objections or additions)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">2. Participation & Dashboard</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:7.5pt;margin-right:0in;margin-bottom:0in;margin-left:22.5pt;margin-bottom:.0001pt;background:white">
<span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet - (review of participation and dashboard entry).<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">3. External review of the ICANN Ombuds Office</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333"> a. Feedback from CPH ICANN58 by Cameron Ralph LLC</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Debra Russel - Time in Copenhagen was very valuable. Met with 15 interviewees with significant variation in views. Good that some had used Ombuds office. Also, spent time with current Ombudsman.
Have yet to talk with ICANN Legal and the previous Ombudsman and this should be arranged shortly. Next stage will be a survey to the community - working on producing this now. Also, starting to produce our thoughts so far.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Lars Hoffmann - Will be talking with the evaluator later this week and will complete the list which we will share with this group. As to the questionnaire we are working with the evaluator and would
ask everyone here to distribute to your contacts as this is most effective.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani - Good DR to speak with the previous Ombudsman. Also, recommend reading Frank Fowley's PhD thesis and also talk with him.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">avri doria: i do not recommend putting all that much credence in Dr. Fowlie himself, but the thesis is good.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: @Avri I don't know him at all but yes the thesis is definitely worth a read.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">avri doria: I knew him well and would never have brought an issue to him.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">avri doria: he became quite partisan and showed one of the liabilities of an ombudsman becoming part of the community he served<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye Ombuds: here is the document if anyone is interested<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye Ombuds: <a href="https://www.icann.org/en/system/files/files/blueprint-for-evaluation-of-an-ombudsman-nov08.pdf"><span style="color:#3B73AF">https://www.icann.org/en/system/files/files/blueprint-for-evaluation-of-an-ombudsman-nov08.pdf</span></a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:Arial;color:#333333"> <b>b. Overview of which Community members the Independent Assessors spoke to</b><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet - (review of list per presentation).<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:Arial;color:#333333">Lars Hoffmann - Once we have the list will review to see we have good representation.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333"> c. Gather feedback from the Subteam on who should still be reached out</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333"> d. Discuss timeline for survey, and other mile stones</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Lars Hoffmann - The timeline still seems to be holding. Understand WS2 may be extended - if this is the case we should review the impact of this with this group.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333"> e. Draft survey on Thursday, 23 March, 23:59 UTC?</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Lars Hoffmann - Hope to have a draft to this group mid late this week and hope to publish it early next week. Have reached out to translation and will produce it in French and Spanish also - and
will also translate any freeform responses for evaluators maintaining confidentiality.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Cheryl Langdon-Orr (CLO): thanks Lars<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: Makes sense Lars<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani - dates for survey?<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Lars Hoffmann - not yet released but there are some constraints so not comfortable providing a date yet. would be useful knowing when the sub-group can approve it.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet - we would hope to approve it at the next meeting (27th) at the latest.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">4. ICANN Complaints Office</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet - just ensuring we are all on the same regarding this - even those who have not travelled to Copenhagen - no questions.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">5. Next meeting</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><span style="font-size:10.5pt;font-family:Arial;color:#333333"> a. #19 Monday 27 March 2017 1300UTC<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:7.5pt;background:white"><b><span style="font-size:10.5pt;font-family:Arial;color:#333333">6. AOB</span></b><span style="font-size:10.5pt;font-family:Arial;color:#333333"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye - At a later meeting would like to talk about the new role I have taken on as the anti-harassment officer.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebbatien Bachollet - Agree - still looking for the Board resolutions from Copenhagen. We will need to have a discussion on this.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">avri doria: has the final harassment policy been published yet?<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet - good question - nothing seems to be published yet.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">avri doria: was fascinating to watch the board approve it though no one had seen the final product. do not even know if any comments were taken on board and were not able to comment in the forum.
very strange.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: Yes the public comments were taken into account.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Avri Doria - Uncertain how relevant it is to our work. Board Approval was a Strange Event.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Cheryl Langdon-Orr (CLO): indeed Avri<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: Comments from the public comment period I meant. <o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">avri doria: Asha, hard for us to judge.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: @Avri, understand your point. Will check & revert.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye Ombuds: I don't recall it coming up at the Public Forums Asha if that is what you meant<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: @Herb, no that is not what I meant.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">avri doria: Herb, hope you have a copy.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Herb Waye Ombuds: I have a draft, I did not compare it with the final product but I will<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Asha Hemrajani: @Avri we also had a public board session on Saturday to discuss the resolution. That recording should already have been made available already<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Sebastien Bachollet - please provide input vs overlaps with other WS2 sub-groups.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Adjourned.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Arial;color:#333333">Decisions – none<o:p></o:p></span></p>
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