[ALT-Plus] [Ext] Re: [ALAC-Members] Travel issues (RSVP) - on behalf of Maureen Hilyard, ALAC Chair

[Alan Greenberg]

The ALAC E-mail Guide we approved in Barcelona included both the ALT-Plus and ALAC-Members list. HOWEVER, the ALT-PLUS list, which is just a rename of the former LAT (aka ExCom) list with some new members added, SHOULD HAVE BEEN A PUBLIC ARCHIVE. It is incorrectly set up.  There has been an occasional discussion of a private (non-public archive) ALT list and that has never been done.

Alan

At 20/11/2018 07:10 AM, Olivier MJ Crépin-Leblond wrote:

Dear Gisella,

so we have a brand new list of mailing lists which includes ALAC-members and ALT-plus, neither of which have public archives. I am concerned that we are losing transparency as discussions move from the current At-Large, ALAC and ALT lists to the new closed lists. Or are these like the ALAC-Internal, for administrative and non policy issues only?

Should this be updated? https://atlarge.icann.org/get-involved/mailing-lists

What about the ALAC Rules of Procedures Email List guide?
http://tinyurl.com/ALAC-E-MailGuide-Sept2013

Be aware that there is a Rule of Procedure about this:
14.2 E-mail
14.2.1 E-mail is a prime communication technology used by the ALAC.
14.2.2 The ALAC and At-Large will have a variety of e-mail mailing lists to allow easy communications amongst ALAC Members, Appointees, WT members, RALOs, and members of At-Large.
14.2.3 The ALAC will from time-to-time publish the ALAC E-mail Guide to ensure that these lists are used properly and have the correct membership. The Guide also specifies what e-mail lists or other mechanisms, known as Approved Distribution Lists are used in relation to communications required in these RoP.
14.2.4 Most At-Large mailing lists are archived and viewable by the public. The ALAC E-mail Guide will identify which lists are public and which are not.
14.2.5 Communication by electronic mail will be considered equivalent to any communication otherwise required to be in writing. The ALAC shall take such steps as it deems appropriate under the circumstances to assure itself that communications by electronic mail are authentic.

So unless it is in the email guide (and I'll have to ask Alan whether this needs to be approved), these lists are not approved distribution lists. I am sorry to be picky but process is important in these matters.

Kindest regards,

Olivier

On 20/11/2018 12:03, Gisella Gruber wrote:
Dear Kaili,

‘ALAC Members’ is for the 15 ALAC Members only. We have not had such a mailing list in the past but this was set up at the request of Maureen.

The ALAC Internal Mailing list is for the ALAC Members, Liaisons and Regional Chairs.

I hope this helps.
Thank you.
Kind regards,
Gisella

From: Kaili Kan <kankaili at gmail.com><mailto:kankaili at gmail.com>
Date: Tuesday, November 20, 2018 at 7:48 AM
To: At-Large Staff <staff at atlarge.icann.org><mailto:staff at atlarge.icann.org>, ALT-Plus <alt-plus at icann.org><mailto:alt-plus at icann.org>, ALAC Members <alac-members at icann.org><mailto:alac-members at icann.org>
Subject: [Ext] Re: [ALAC-Members] Travel issues (RSVP) - on behalf of Maureen Hilyard,ALAC Chair

Hi,

Is "ALAC-Members" a new mailing list?  If so, I need to do something in my archieves ...

Thank you!

Kaili




----- Original Message -----
From: ICANN At-Large Staff<mailto:staff at atlarge.icann.org>
To: ALT-Plus<mailto:alt-plus at icann.org> ; ALAC Members<mailto:alac-members at icann.org>
Sent: Tuesday, November 20, 2018 7:25 AM
Subject: [ALAC-Members] Travel issues (RSVP) - on behalf of Maureen Hilyard,ALAC Chair

On behalf of Maureen Hilyard, ALAC Chair

Hi everyone

As part of my meetings this morning (CI time), there were a few issues that arose that I'd like to give you a heads up on for the next ALAC meeting.

1. The ARIWG document will be coming out to you very shortly for your endorsement. The ARIWG has spent weekly meetings on this, and I believe it is ready to go. Please have a read when it arrives. Prepare any comments if required.

2. Travel issues. I want to ask Joseph to attend our ALAC meeting if he is available, to address some travel issues that were raised today about getting to Kobe. I'd like Joseph to have these concerns, etc, in advance, so that he can answer what it is that he can deal with, as well as to find out what can be done about those issues that are not within his control. But it would be fair for him to know what we want to know beforehand. Getting to Kobe has challenges that we really need to know about before we start making our travel plans.

Please send me your Kobe travel queries before Thursday 22 Nov 1200 UTC.

Maureen
________________________________
_______________________________________________
ALAC-Members mailing list
ALAC-Members at icann.org<mailto:ALAC-Members at icann.org>
https://mm.icann.org/mailman/listinfo/alac-members




_______________________________________________
ALT-Plus mailing list
ALT-Plus at icann.org<mailto:ALT-Plus at icann.org>

https://mm.icann.org/mailman/listinfo/alt-plus




--
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html


_______________________________________________
ALT-Plus mailing list
ALT-Plus at icann.org
https://mm.icann.org/mailman/listinfo/alt-plus
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://mm.icann.org/mailman/private/alt-plus/attachments/20181120/ce4bdee0/attachment.html>