[ALT-Plus] [ALAC-Members] ICANN Board resolution approving the At-Large Review Implementation Plan (27 Jan 2019)

Sun Jan 27 20:27:58 UTC 2019

Indeed Seun, we have a lot to do in the near future as ALAC. Thank you for
sharing Maureen.

Regards

On Sun, 27 Jan 2019 23:22 Seun Ojedeji <seun.ojedeji at gmail.com wrote:

> Great news, thanks for letting us know Maureen!
>
> Regards
>
> Sent from my mobile
> Kindly excuse brevity and typos
>
> On Sun, 27 Jan 2019, 20:20 Maureen Hilyard <maureen.hilyard at gmail.com
> wrote:
>
>> Consideration of the At-Large Advisory Committee Detailed Implementation
>> Plan
>>
>>
>>
>> Whereas, ICANN Bylaws Article IV, Section 4.4 calls on the ICANN Board
>> to “cause a periodic review of the performance and operation of each
>> Supporting Organization, each Supporting Organization Council, each
>> Advisory Committee (other than the Governmental Advisory Committee), and
>> the Nominating Committee by an entity or entities independent of the
>> organization under review.
>>
>>
>>
>> The goal of the review, to be undertaken pursuant to such criteria and
>> standards as the Board shall direct, shall be to determine (i) whether that
>> organization has a continuing purpose in the ICANN structure,and (ii) if
>> so, whether any change in structure or operations is desirable to improve
>> its effectiveness.”
>>
>>
>>
>> Whereas, the independent examiner of the At-Large Review produced a Final
>> Report in February 2017. That report was received by the Board in June
>> 2018, and at the same time the Board accepted the At-Large Review
>> Recommendations Feasibility Assessment & Implementation Plan and the
>> At-Large Review Implementation Overview Proposal as approved by the ALAC.
>>
>>
>>
>> Whereas, in response to that June 2018 resolution, the At-Large Review
>> Implementation Working Group was created. That Working Group developed and
>> approved the At-Large Review Implementation Plan (the “Implementation
>> Plan”) on 19 November 2018, which was endorsed by the ALAC endorsement on
>> 27 November 2018.
>>
>>
>>
>> Resolved (2019.01.27.xx), the Board acknowledges the At-Large Review
>> Implementation Working Group’s work and thanks the members of that Working
>> Group for their efforts.
>>
>>
>>
>> Resolved (2019.01.27.xx), the Board accepts the At-Large Review
>> Implementation Plan, including the phased approach contained within. The
>> Board acknowledges that more details with regard to implementation details
>> may be required for implementation of Priorities 2 and 3 activities.
>>
>>
>>
>> Resolved (2019.01.27.xx), the Board directs the At-Large Review
>> Implementation Working Group to provide updates to the OEC every six
>> months. Those bi-annual updates shall identify achievements as measured
>> against the existing  implementation plan, as well as details on future
>> implementation plans. It is during these updates that the At-Large Review
>> Implementation Working Group shall provide more details on implementation
>> progress, and measurability. The OEC may request interim briefings if
>> deemed necessary.
>>
>>
>>
>> Resolved (2019.01.27.xx), that any budgetary implications of the At-Large
>> Review implementation shall be considered as part of the applicable annual
>> budgeting processes.
>>
>>
>>
>> Rationale for Resolutions 2019.01.27.xx – 2019.01.27.xx
>>
>>
>>
>> To ensure ICANN's multistakeholder model remains transparent and
>> accountable, and to improve its performance, ICANN organizes independent
>> reviews of its supporting organizations and advisory committees as
>> prescribed in Article IV Section 4.4 of the ICANN Bylaws. The second
>> At-Large started in 2016 and the independent examiner presented its Final
>> Report in May 2017.
>>
>>
>>
>> The At-Large Review Implementation recommendations as noted in the
>> At-Large Review Implementation Overview Proposal have the potential to
>> advance ICANN's transparency and accountability objectives and have been
>> considered carefully by the Board’s Organizational Effectiveness Committee
>> as well as by the full Board.
>>
>>
>>
>> The Board resolution will have a positive impact on ICANN and especially
>> the ALAC and At-Large community as it reinforces ICANN's and the ALAC and
>> At-Large community’s commitment to maintaining and improving its
>> accountability, transparency and organizational effectiveness throughout
>> the implementation process.
>>
>>
>>
>> Due to the number of recommendations that need to be implemented, the
>> Board supports the approach by priorities as laid out in the
>> Implementation Plan (Exhibit A). This will allow the community time to
>> refine details as the implementation process proceeds– especially during
>> Priority 2 and 3 activities set out in that Implementation Plan.
>>
>>
>>
>> Some recommendations – especially those foreseen to be implemented under
>> Priority 2 and 3 activities – may benefit from additional details
>> regarding their exact implementation. Due to the difficulty to predict
>> these issues months in advance, the Board supports the idea that the
>> At-Large Review Implementation Working Group provides updates bi-annually
>> to the OEC. It is during these updates that the ALAC can provide greater
>> implementation details with regard to those recommendations that are going
>> to be scheduled for the forthcoming six-month period following the
>> respective OEC update. At that time, the ALAC would be in a better position
>> to flag any significant variations from the original implementation plan
>> and timing. The At-Large Review Implementation Plan sets out the
>> prioritization, expected resource allocation in terms of staff time, web
>> and wiki resources, expected budgetary implications such as additional
>> staff resources, and the steps to implementation.
>>
>>
>>
>> While the majority of implementation activities will use existing
>> At-Large resources, any additional fiscal implications are noted below. The
>> ALAC will utilize the normal annual budgetary comment process to request
>> the required resources. If such resources are not provided, the likely
>> result would be a significant slow down in the speed of the Review
>> Implementation.
>>
>>
>>
>> Why is the Board addressing the issue?
>>
>> This resolution moves the second review of the At-Large community into
>> the implementation phase. Following the assessment of the Implementation
>> Plan and the feedback from the Board’s Organizational Effectiveness
>> Committee, the Board is now in a position to consider the Plan and instruct
>> the ALAC to continue the implementation process as set out in the Plan.
>> This step is an important part of the Organizational Review process of
>> checks and balances, to ensure that the spirit of Board-approved
>> recommendations will be addressed through the implementation plans, while
>> being mindful of budgetary and timing constraints.
>>
>>
>>
>> What is the proposal being considered?
>>
>> The proposal the Board is considering is the Organizational Effectiveness
>> Committee’s recommendation of the adoption of the At-Large Review
>> Implementation Plan, drafted and adopted by the At-Large Review
>> Implementation Working Group, endorsed by the ALAC.
>>
>>
>>
>> Which stakeholders or others were consulted?
>>
>> Immediately after the Board passed the Resolution on the At-Large Review,
>> the leadership of the At-Large Review Working Group provided updates on the
>> Review and next steps on each of the five RALO monthly teleconferences. The
>> creation of the At-Large Review Implementation Working Group involved
>> careful consideration of members to ensure geographical balance and
>> diversity within each RALO, including among the 232 At-Large Structures and
>> over 100 individual members.
>>
>>
>>
>> During the development of the At-Large Review Implementation Plan, the
>> At-Large Review Implementation WG members updated the ALAC as well as each
>> RALO on a regular basis with the progress that was being made. There were
>> also several discussions on the At-Large Review Implementation during
>> ICANN63 face-to-face sessions. At each step, feedback was discussed by the
>> At-Large Review Implementation WG and incorporated into the final Plan.
>>
>>
>>
>> What concerns, or issues were raised by the community?
>>
>> During the development of the At-Large Review Implementation Plan, the
>> At-Large community raised the concern over whether the third At-Large
>> Summit (ATLAS III) would take place as tentatively scheduled during ICANN66
>> in Montreal in October 2019 and identified as a Priority 1 activity and
>> requiring budgetary consideration in advance of the broader organizational
>> budget cycle. In September 2018 the Board confirmed that the ICANN
>> organization still had authority to proceed with the planning and
>> contracting.
>>
>>
>>
>> What significant materials did the Board review?
>>
>> The Board reviewed the At-Large Review Implementation Plan as adopted by
>> the At-Large Review Implementation Working Group and endorsed by the ALAC.
>>
>>
>>
>> Are there fiscal impacts or ramifications on ICANN, the Community, and/or
>> the Public (strategic plan, operating plan, or budget)?
>>
>> The work to improve the effectiveness of the At-Large organization – by
>> implementing the issues resulting from the Review and the At-Large Review
>> Implementation Overview Proposal, may require additional financial
>> resources that are subject to ICANN’s normal budgetary processes. This
>> resolution does not authorize any specific funding for those implementation
>> efforts. The Board understands that some of the Priority 1 work, such as
>> skills development and communication efforts, will require FY20 Additional
>> Budget Requests. The Board also understands that the ongoing and Priority 2
>> activities are estimated to require the addition of one Full Time Employee
>> equivalent, and there are other anticipated resource needs for items such
>> as communications and data collection.
>>
>>
>>
>> Are there any security, stability or resiliency issues relating to the
>> DNS?
>>
>> This action is not expected to have a direct impact on the security,
>> stability or resiliency of the DNS. Still, once the improvements are
>> implemented, future activities of the ALAC and At-Large community,
>> including advice or inputs into the policy development processes, will
>> become more transparent and accountable, which in turn might indirectly
>> contribute to the security, stability or resiliency of the DNS.
>>
>>
>>
>> Is public comment required prior to Board action?
>>
>> The Draft Report of the independent examiner was posted for public
>> comment. There is no public comment required prior to this Board action.
>> The voice of the ALAC has been reflected throughout the review process –
>> via the At-Large Review Working Party that produced the ALAC Implementation
>> Overview Proposal; the At-Large Review Implementation Working Group that
>> developed the implementation plan; and the ALAC that endorsed the
>> implementation plan.
>>
>>
>>
>> How is this action within ICANN's mission and what is the public interest
>> served in this action?
>>
>> Given that At-Large represents the best interests of individual Internet
>> end users within ICANN’s multistakeholder governance approach, the approval
>> of the At-Large Review Implementation Plan, which will lead to a
>> strengthened At-Large community, will have a direct positive impact to
>> ICANN’s mission in its bottom-up policy development process. The public
>> interest is also served through this action which furthers the continued
>> development and support of a diverse and informed multistakeholder
>> community.
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>>
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