[At-review] Publication of recording of the RT meetings

[Brian Cute]

Thanks for putting forward the suggestions Peter and I support them. To
answer a couple of questions, I would err toward more, rather than less
public transparency.  Understanding that live streaming may not be feasible
for the Marina del Rey meeting (although that would be preferable), we
should have live streaming for all of our meetings (other than in camera).
We should prepare and make available preliminary reports on the first two
calls and post them to the AoC section of the ICANN web site.  Obviously we
will need some volunteers to pick that task up.  I would leave reporting
back to communities, supporting organizations etc. to the discretion of the
respective representatives.  If there are protocols or issues we should be
concerned about, let's identify them.  With respect to minutes, your
suggestion makes sense.  I would stress that wherever we are reporting
decisions in minutes that we provide sufficient description and rationale
around those points for clarity.  After all, the AoC calls out this point
for specific consideration by ICANN and the RT.

 

 

From: Peter Dengate Thrush [mailto:peter.dengatethrush at icann.org] 
Sent: Tuesday, April 27, 2010 6:56 PM
To: Marco Lorenzoni
Cc: Alice Jansen; at-review at icann.org; Doug Brent
Subject: Re: [At-review] Publication of recording of the RT meetings

 

On 27/04/2010, at 9:01 PM, Marco Lorenzoni wrote:


snip

 

This is to confirm that staff is exploring the possibility to stream the f2f
meeting in MdR, following the Review Team's decision during yesterday's
call.

A live broadcasting is unlikely due to technical and contractual reasons,
but the recordings of open sessions can be organized for publication. We
will keep you posted on the progresses of these analyses. 

Personally, I live live streaming is not needed. Happy if we can do that but
I think posting a link to an mp3 recording will satisfy the diligent few who
will listen to the whole of the public meeting in replay.

 

Also: as you know there is a specific section of the ICANN website devoted
to the Affirmation reviews ( <http://www.icann.org/en/reviews/affirmation/>
http://www.icann.org/en/reviews/affirmation/). 

Please let us know the level of visibility you would like to give to your
meetings.

Please inform us:

.         If you wish to publish the agendas of all your meetings (including
the agendas of your two previous phone conferences)

 

I think we should aim to try and follow a modified version of the  ICANN
board's schedule, and publish meeting agendas 7 days in advance of meetings.
This is a good discipline for all.





.         If you wish to publish recordings of all your meetings (including
the recordings of your two previous phone conferences)

I think these should be published - given that we accept that there will be
parts of the meeting that are not recorded. 



.         If you wish to publish the preliminary reports of all your
meetings (including the reports of your two previous phone conferences)

Yes, I think a preliminary report - a line or two reporting on decisions
taken at the meeting should be published within 24 hours of the meeting
closing. That is, a no more than 1 page of highlights. This is not minutes.

 

.         If you wish to publish the detailed minutes of all your meetings
(including the minutes of your two previous phone conferences)

Yes- within 3-5 days.

Given that we have recordings, I suggest minutes can be quite terse.

I suggest little more than the agreements reached, topics discussed,
resolutions made, with one or two lines of context as required - not a
near-transcript of the meeting.

 

A further issue occurs to me ; what the constraints are, if any, on team
members reporting during or just after the meeting closes? 

 

Members are representatives of their communities, and may feel obliged to
report in different ways.

The board is working with tweets; the CEO tweets during and after board
meetings, and we had, and will soon restore, an ICANN tweet.

 

I am in favour of full and prompt disclosure  - are there any countervailing
issues?

 

regards



 

Thank you,

 

Best regards

 

 

Marco Lorenzoni

---------------------

ICANN

Director, Organizational Review

marco.lorenzoni at icann.org

Phone: +32.2.234 78 69

Mobile: +32.475.72 47 47

Fax: +32 2 234 7848

Skype: marco_lorenzoni

---------------------

6, Rond Point Schuman
B-1040 Brussels, Belgium

 

 

_______________________________________________

At-review mailing list

At-review at icann.org

https://mm.icann.org/mailman/listinfo/at-review

 

-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mm.icann.org/pipermail/at-review/attachments/20100427/364f6250/attachment.html