[At-review] Publication of recording of the RT meetings

Thu Apr 29 11:44:04 UTC 2010

I'm happy with this suggestion re lists as public read and archive if others
hold concerns we should discuss in MdR...

Cheryl Langdon-Orr
(CLO)

On 29 April 2010 09:05, <wadelman at godaddy.com> wrote:

> I'd like to add that we should make available for public access the mail
> list. Any group that consists of representatives chosen by the ACs, SOs, or
> SGs should provide this--Not public participation in the list, but public
> access to its archive.
>
> Warren
>
> Warren Adelman
> President & COO
> GoDaddy.com
> warren at godaddy.com
> tel. (480)505-8835
> fax. (480)275-3990
> mobile.(480)882-8876
> twitter: http://twitter.com/asocialcontract
> http://www.godaddy.com
>
>
>  -------- Original Message --------
> Subject: Re: [At-review] Publication of recording of the RT meetings
> From: "Brian Cute" <briancute at afilias.info>
> Date: Tue, April 27, 2010 6:25 pm
> To: "'Peter Dengate Thrush'" <peter.dengatethrush at icann.org>,
> "'Marco Lorenzoni'" <marco.lorenzoni at icann.org>
> Cc: at-review at icann.org, "'Alice Jansen'" <alice.jansen at icann.org>,
> "'Doug Brent'" <doug.brent at icann.org>
>
>  Thanks for putting forward the suggestions Peter and I support them. To
> answer a couple of questions, I would err toward more, rather than less
> public transparency.  Understanding that live streaming may not be feasible
> for the Marina del Rey meeting (although that would be preferable), we
> should have live streaming for all of our meetings (other than *in camera*).
> We should prepare and make available preliminary reports on the first two
> calls and post them to the AoC section of the ICANN web site.  Obviously we
> will need some volunteers to pick that task up.  I would leave reporting
> back to communities, supporting organizations etc. to the discretion of the
> respective representatives.  If there are protocols or issues we should be
> concerned about, let’s identify them.  With respect to minutes, your
> suggestion makes sense.  I would stress that wherever we are reporting
> decisions in minutes that we provide sufficient description and rationale
> around those points for clarity.  After all, the AoC calls out this point
> for specific consideration by ICANN and the RT.
>
>
>  *From:* Peter Dengate Thrush [mailto:peter.dengatethrush at icann.org<peter.dengatethrush at icann.org>]
>
> *Sent:* Tuesday, April 27, 2010 6:56 PM
> *To:* Marco Lorenzoni
> *Cc:* Alice Jansen; at-review at icann.org; Doug Brent
> *Subject:* Re: [At-review] Publication of recording of the RT meetings
>
>  On 27/04/2010, at 9:01 PM, Marco Lorenzoni wrote:
>
> snip
>
>  This is to confirm that staff is exploring the possibility to stream the
> f2f meeting in MdR, following the Review Team’s decision during yesterday’s
> call.
>
> A live broadcasting is unlikely due to technical and contractual reasons,
> but the recordings of open sessions can be organized for publication. We
> will keep you posted on the progresses of these analyses.
>  Personally, I live live streaming is not needed. Happy if we can do that
> but I think posting a link to an mp3 recording will satisfy the diligent few
> who will listen to the whole of the public meeting in replay.
>
>
>
> Also: as you know there is a specific section of the ICANN website devoted
> to the Affirmation reviews (<http://www.icann.org/en/reviews/affirmation/>
> http://www.icann.org/en/reviews/affirmation/).
>
> Please let us know the level of visibility you would like to give to your
> meetings.
>
> Please inform us:
>
> ·         If you wish to publish the *agendas* of all your meetings
> (including the agendas of your two previous phone conferences)
>
>
>  I think we should aim to try and follow a modified version of the  ICANN
> board's schedule, and publish meeting agendas 7 days in advance of meetings.
> This is a good discipline for all.
>
>
>  ·         If you wish to publish *recordings* of all your meetings
> (including the recordings of your two previous phone conferences)
>  I think these should be published - given that we accept that there will
> be parts of the meeting that are not recorded.
>
>  ·         If you wish to publish the *preliminary reports* of all your
> meetings (including the reports of your two previous phone conferences)
>  Yes, I think a preliminary report - a line or two reporting on decisions
> taken at the meeting should be published within 24 hours of the meeting
> closing. That is, a no more than 1 page of highlights. This is not minutes.
>
>
>  ·         If you wish to publish the *detailed minutes* of all your
> meetings (including the minutes of your two previous phone conferences)
>
> Yes- within 3-5 days.
>  Given that we have recordings, I suggest minutes can be quite terse.
>  I suggest little more than the agreements reached, topics discussed,
> resolutions made, with one or two lines of context as required - not a
> near-transcript of the meeting.
>
>  A further issue occurs to me ; what the constraints are, if any, on team
> members reporting during or just after the meeting closes?
>
>  Members are representatives of their communities, and may feel obliged to
> report in different ways.
>  The board is working with tweets; the CEO tweets during and after board
> meetings, and we had, and will soon restore, an ICANN tweet.
>
>  I am in favour of full and prompt disclosure  - are there any
> countervailing issues?
>
>  regards
>
>
>
> Thank you,
>
>
>
> Best regards
>
>
>
>
>
> Marco Lorenzoni
>
> ---------------------
>
> ICANN
>
> Director, Organizational Review
>
> marco.lorenzoni at icann.org
>
> Phone: +32.2.234 78 69
>
> Mobile: +32.475.72 47 47
>
> Fax: +32 2 234 7848
>
> Skype: marco_lorenzoni
>
> ---------------------
>
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>
>
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