[At-review] Publication of recording of the RT meetings / actions

Fri Apr 30 12:15:11 UTC 2010

Thank you Marco I'll ask At-Large staff to promulgate this information
through our announce lists...

Cheryl Langdon-Orr
(CLO)

On 30 April 2010 22:09, Marco Lorenzoni <marco.lorenzoni at icann.org> wrote:

>  Dear Review Team Members,
>
> Agendas, audio recordings and reports of your meetings are now published at
> the following page
> http://www.icann.org/en/reviews/affirmation/activities-1-en.htm (also
> accessible through the Accountability and Transparency review homepage
> http://www.icann.org/en/reviews/affirmation/review-1-en.htm)
>
> Best regards
>
>
>
> Marco Lorenzoni
>
> ---------------------
>
> ICANN
>
> Director, Organizational Review
>
> marco.lorenzoni at icann.org
>
> Phone: +32.2.234 78 69
>
> Mobile: +32.475.72 47 47
>
> Fax: +32 2 234 7848
>
> Skype: marco_lorenzoni
>
> ---------------------
>
> 6, Rond Point Schuman
> B-1040 Brussels, Belgium
>
>
>
>
>
> *From:* Marco Lorenzoni
> *Sent:* Wednesday, 28 April, 2010 16:02
>
> *To:* at-review at icann.org
> *Cc:* Alice Jansen; Doug Brent
> *Subject:* RE: [At-review] Publication of recording of the RT meetings /
> actions
>
>
>
> Dear Review Team Members,
>
>
>
> As a follow up to this discussion, staff will organize the following
> publications:
>
>
>
> ·         The *agendas* of all your meetings (including the agendas of
> April 12 and April 26 meetings)
>
> ·         The *audio recordings* of the public parts of all your meetings
> (including the full recordings of April 12 and April 26 meetings)
>
> ·         The *preliminary reports* of the public parts of all your
> meetings (including the full preliminary reports of the April 12 and April
> 26 meetings, which staff has already prepared and delivered)
>
> ·         The *detailed minutes* of the public parts of all your meetings
> (including the full preliminary reports of April 12 and April 26 meetings,
> which staff has already prepared and circulated). We take note of your
> request not to produce a near-transcript of the meetings, but rather shorter
> minutes, and we will proceed accordingly for future meetings
>
> ·         We will furthermore foresee a space for *additional meeting
> background material* that you may decide to publish.
>
> We would like to proceed with this as soon as possible and intend to send
> everything for publication tomorrow.
>
>
>
> Please let us know by tomorrow –Thursday – by 12:00 PM UTC if we wrongly
> interpreted your discussion and if you disagree with these plans; thanks in
> advance for your cooperation.
>
>
>
> Best regards
>
>
>
>
>
> Marco Lorenzoni
>
> ---------------------
>
> ICANN
>
> Director, Organizational Review
>
> marco.lorenzoni at icann.org
>
> Phone: +32.2.234 78 69
>
> Mobile: +32.475.72 47 47
>
> Fax: +32 2 234 7848
>
> Skype: marco_lorenzoni
>
> ---------------------
>
> 6, Rond Point Schuman
> B-1040 Brussels, Belgium
>
>
>
>
>
> *From:* Brian Cute [mailto:briancute at afilias.info]
> *Sent:* Wednesday, 28 April, 2010 03:25
> *To:* 'Peter Dengate Thrush'; Marco Lorenzoni
> *Cc:* Alice Jansen; at-review at icann.org; Doug Brent
> *Subject:* RE: [At-review] Publication of recording of the RT meetings
>
>
>
> Thanks for putting forward the suggestions Peter and I support them. To
> answer a couple of questions, I would err toward more, rather than less
> public transparency.  Understanding that live streaming may not be feasible
> for the Marina del Rey meeting (although that would be preferable), we
> should have live streaming for all of our meetings (other than *in camera*).
> We should prepare and make available preliminary reports on the first two
> calls and post them to the AoC section of the ICANN web site.  Obviously we
> will need some volunteers to pick that task up.  I would leave reporting
> back to communities, supporting organizations etc. to the discretion of the
> respective representatives.  If there are protocols or issues we should be
> concerned about, let’s identify them.  With respect to minutes, your
> suggestion makes sense.  I would stress that wherever we are reporting
> decisions in minutes that we provide sufficient description and rationale
> around those points for clarity.  After all, the AoC calls out this point
> for specific consideration by ICANN and the RT.
>
>
>
>
>
> *From:* Peter Dengate Thrush [mailto:peter.dengatethrush at icann.org]
> *Sent:* Tuesday, April 27, 2010 6:56 PM
> *To:* Marco Lorenzoni
> *Cc:* Alice Jansen; at-review at icann.org; Doug Brent
> *Subject:* Re: [At-review] Publication of recording of the RT meetings
>
>
>
> On 27/04/2010, at 9:01 PM, Marco Lorenzoni wrote:
>
>
> snip
>
>
>
> This is to confirm that staff is exploring the possibility to stream the
> f2f meeting in MdR, following the Review Team’s decision during yesterday’s
> call.
>
> A live broadcasting is unlikely due to technical and contractual reasons,
> but the recordings of open sessions can be organized for publication. We
> will keep you posted on the progresses of these analyses.
>
> Personally, I live live streaming is not needed. Happy if we can do that
> but I think posting a link to an mp3 recording will satisfy the diligent few
> who will listen to the whole of the public meeting in replay.
>
>
>
> Also: as you know there is a specific section of the ICANN website devoted
> to the Affirmation reviews (http://www.icann.org/en/reviews/affirmation/).
>
>
> Please let us know the level of visibility you would like to give to your
> meetings.
>
> Please inform us:
>
> ·         If you wish to publish the *agendas* of all your meetings
> (including the agendas of your two previous phone conferences)
>
>
>
> I think we should aim to try and follow a modified version of the  ICANN
> board's schedule, and publish meeting agendas 7 days in advance of meetings.
> This is a good discipline for all.
>
>
>
> ·         If you wish to publish *recordings* of all your meetings
> (including the recordings of your two previous phone conferences)
>
> I think these should be published - given that we accept that there will be
> parts of the meeting that are not recorded.
>
> ·         If you wish to publish the *preliminary reports* of all your
> meetings (including the reports of your two previous phone conferences)
>
> Yes, I think a preliminary report - a line or two reporting on decisions
> taken at the meeting should be published within 24 hours of the meeting
> closing. That is, a no more than 1 page of highlights. This is not minutes.
>
>
>
>  ·         If you wish to publish the *detailed minutes* of all your
> meetings (including the minutes of your two previous phone conferences)
>
> Yes- within 3-5 days.
>
> Given that we have recordings, I suggest minutes can be quite terse.
>
> I suggest little more than the agreements reached, topics discussed,
> resolutions made, with one or two lines of context as required - not a
> near-transcript of the meeting.
>
>
>
> A further issue occurs to me ; what the constraints are, if any, on team
> members reporting during or just after the meeting closes?
>
>
>
> Members are representatives of their communities, and may feel obliged to
> report in different ways.
>
> The board is working with tweets; the CEO tweets during and after board
> meetings, and we had, and will soon restore, an ICANN tweet.
>
>
>
> I am in favour of full and prompt disclosure  - are there any
> countervailing issues?
>
>
>
> regards
>
>
>
> Thank you,
>
>
>
> Best regards
>
>
>
>
>
> Marco Lorenzoni
>
> ---------------------
>
> ICANN
>
> Director, Organizational Review
>
> marco.lorenzoni at icann.org
>
> Phone: +32.2.234 78 69
>
> Mobile: +32.475.72 47 47
>
> Fax: +32 2 234 7848
>
> Skype: marco_lorenzoni
>
> ---------------------
>
> 6, Rond Point Schuman
> B-1040 Brussels, Belgium
>
>
>
>
>
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>
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>
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>
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>
>
>
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