<html><body><span style="font-family:Verdana; color:#000000; font-size:10pt;"><div><span style="border-collapse: separate; color: rgb(0, 0, 0); font-family: Times; font-size: medium; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; " mce_style="border-collapse: separate; color: #000000; font-family: Times; font-size: medium; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: 2; text-align: auto; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-border-horizontal-spacing: 0px; -webkit-border-vertical-spacing: 0px; -webkit-text-decorations-in-effect: none; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px; "><span style="font-family: Verdana, verdana, helvetica, sans-serif; font-size: 13px; text-align: left; " mce_style="font-family: Verdana, verdana, helvetica, sans-serif; font-size: 13px; font-style: italic; text-align: left; ">I'd like to add that we should make available for public access the mail list. Any group that consists of representatives chosen by the ACs, SOs, or SGs should provide this--Not public participation in the list, but public access to its archive.</span></span></div><div><br></div><div>Warren<br><br>Warren Adelman<br>President & COO<br>GoDaddy.com<br>warren@godaddy.com<br>tel. (480)505-8835<br>fax. (480)275-3990<br>mobile.(480)882-8876</div><div>twitter: <a target="_blank" href="http://twitter.com/asocialcontract">http://twitter.com/asocialcontract</a><br><a target="_blank" href="http://www.godaddy.com">http://www.godaddy.com</a></div><div><br><br></div><blockquote id="replyBlockquote" webmail="1" style="border-left: 2px solid blue; margin-left: 8px; padding-left: 8px; font-size:10pt; color:black; font-family:verdana;"> <div id="wmQuoteWrapper"> -------- Original Message --------<br> Subject: Re: [At-review] Publication of recording of the RT meetings<br> From: "Brian Cute" <briancute@afilias.info><br> Date: Tue, April 27, 2010 6:25 pm<br> To: "'Peter Dengate Thrush'" <peter.dengatethrush@icann.org>, <br> "'Marco Lorenzoni'" <marco.lorenzoni@icann.org><br> Cc: at-review@icann.org, "'Alice Jansen'" <alice.jansen@icann.org>, <br> "'Doug Brent'" <doug.brent@icann.org><br> <br> <style>
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</style> <div class="Section1"> <div><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"; color:#1F497D">Thanks for putting forward the suggestions Peter and I support them. To answer a couple of questions, I would err toward more, rather than less public transparency. Understanding that live streaming may not be feasible for the Marina del Rey meeting (although that would be preferable), we should have live streaming for all of our meetings (other than <i>in camera</i>). We should prepare and make available preliminary reports on the first two calls and post them to the AoC section of the ICANN web site. Obviously we will need some volunteers to pick that task up. I would leave reporting back to communities, supporting organizations etc. to the discretion of the respective representatives. If there are protocols or issues we should be concerned about, let’s identify them. With respect to minutes, your suggestion makes sense. I would stress that wherever we are reporting decisions in minutes that we provide sufficient description and rationale around those points for clarity. After all, the AoC calls out this point for specific consideration by ICANN and the RT.<o:p></o:p></span></div> <div><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"; color:#1F497D"><o:p> </o:p></span></div> <div><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"; color:#1F497D"><o:p> </o:p></span></div> <div> <div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in"> <div><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Peter Dengate Thrush [<a target="_blank" href="mailto:peter.dengatethrush@icann.org">mailto:peter.dengatethrush@icann.org</a>] <br> <b>Sent:</b> Tuesday, April 27, 2010 6:56 PM<br> <b>To:</b> Marco Lorenzoni<br> <b>Cc:</b> Alice Jansen; at-review@icann.org; Doug Brent<br> <b>Subject:</b> Re: [At-review] Publication of recording of the RT meetings<o:p></o:p></span></div> </div> </div> <div><o:p> </o:p></div> <div> <div>On 27/04/2010, at 9:01 PM, Marco Lorenzoni wrote:<o:p></o:p></div> </div> <div> <div><br> snip<o:p></o:p></div> </div> <div> <div><o:p> </o:p></div> </div> <div> <div>This is to confirm that staff is exploring the possibility to stream the f2f meeting in MdR, following the Review Team’s decision during yesterday’s call.<o:p></o:p></div> <div> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">A live broadcasting is unlikely due to technical and contractual reasons, but the recordings of open sessions can be organized for publication. We will keep you posted on the progresses of these analyses. <o:p></o:p></p> </div> <div>Personally, I live live streaming is not needed. Happy if we can do that but I think posting a link to an mp3 recording will satisfy the diligent few who will listen to the whole of the public meeting in replay.<o:p></o:p></div> </div> <div> <blockquote style="margin-top:5.0pt;margin-bottom:5.0pt"> <div> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Also: as you know there is a specific section of the ICANN website devoted to the Affirmation reviews (<a target="_blank" href="http://www.icann.org/en/reviews/affirmation/"><span style="color:windowtext"></span></a><a target="_blank" href="http://www.icann.org/en/reviews/affirmation/">http://www.icann.org/en/reviews/affirmation/</a>). <o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Please let us know the level of visibility you would like to give to your meetings.<o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Please inform us:<o:p></o:p></p> <p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family: Symbol">·</span><span style="font-size:7.0pt"> </span>If you wish to publish the <b>agendas</b> of all your meetings (including the agendas of your two previous phone conferences)<o:p></o:p></p> </div> </blockquote> <div> <div><o:p> </o:p></div> </div> <div>I think we should aim to try and follow a modified version of the ICANN board's schedule, and publish meeting agendas 7 days in advance of meetings. This is a good discipline for all.<o:p></o:p></div> </div> <div> <div><br> <br> <o:p></o:p></div> <div> <p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family: Symbol">·</span><span style="font-size:7.0pt"> </span>If you wish to publish <b>recordings</b> of all your meetings (including the recordings of your two previous phone conferences)<o:p></o:p></p> </div> <div>I think these should be published - given that we accept that there will be parts of the meeting that are not recorded. <br> <br> <o:p></o:p></div> <div> <p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family: Symbol">·</span><span style="font-size:7.0pt"> </span>If you wish to publish the <b>preliminary reports</b> of all your meetings (including the reports of your two previous phone conferences)<o:p></o:p></p> </div> <div> <div>Yes, I think a preliminary report - a line or two reporting on decisions taken at the meeting should be published within 24 hours of the meeting closing. That is, a no more than 1 page of highlights. This is not minutes.<o:p></o:p></div> </div> <div> <div><o:p> </o:p></div> </div> <blockquote style="margin-top:5.0pt;margin-bottom:5.0pt"> <div> <p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family: Symbol">·</span><span style="font-size:7.0pt"> </span>If you wish to publish the <b>detailed minutes</b> of all your meetings (including the minutes of your two previous phone conferences)<o:p></o:p></p> </div> </blockquote> <div>Yes- within 3-5 days.<o:p></o:p></div> </div> <div> <div>Given that we have recordings, I suggest minutes can be quite terse.<o:p></o:p></div> </div> <div> <div>I suggest little more than the agreements reached, topics discussed, resolutions made, with one or two lines of context as required - not a near-transcript of the meeting.<o:p></o:p></div> </div> <div> <div><o:p> </o:p></div> </div> <div> <div>A further issue occurs to me ; what the constraints are, if any, on team members reporting during or just after the meeting closes? <o:p></o:p></div> </div> <div> <div><o:p> </o:p></div> </div> <div> <div>Members are representatives of their communities, and may feel obliged to report in different ways.<o:p></o:p></div> </div> <div> <div>The board is working with tweets; the CEO tweets during and after board meetings, and we had, and will soon restore, an ICANN tweet.<o:p></o:p></div> </div> <div> <div><o:p> </o:p></div> </div> <div> <div>I am in favour of full and prompt disclosure - are there any countervailing issues?<o:p></o:p></div> </div> <div> <div><o:p> </o:p></div> </div> <div> <div>regards<br> <br> <o:p></o:p></div> <div> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thank you,<o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Best regards<o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Marco Lorenzoni<o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">---------------------<o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">ICANN<o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Director, Organizational Review<o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a target="_blank" href="mailto:marco.lorenzoni@icann.org">marco.lorenzoni@icann.org</a><o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="IT">Phone: +32.2.234 78 69</span><o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="IT">Mobile: +32.475.72 47 47</span><o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="IT">Fax: +32 2 234 7848</span><o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="IT">Skype: marco_lorenzoni</span><o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">---------------------<o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">6, Rond Point Schuman<br> B-1040 Brussels, Belgium<o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p> <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p> </div> <div> <div>_______________________________________________<o:p></o:p></div> </div> <div> <div>At-review mailing list<o:p></o:p></div> </div> <div> <div><a target="_blank" href="mailto:At-review@icann.org">At-review@icann.org</a><o:p></o:p></div> </div> <div> <div><a target="_blank" href="https://mm.icann.org/mailman/listinfo/at-review">https://mm.icann.org/mailman/listinfo/at-review</a><o:p></o:p></div> </div> </div> <div><o:p> </o:p></div> </div> <hr>_______________________________________________<br> At-review mailing list<br> At-review@icann.org<br> <a target="_blank" href="https://mm.icann.org/mailman/listinfo/at-review">https://mm.icann.org/mailman/listinfo/at-review</a><br> </div> </blockquote></span></body></html>