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<DIV dir=ltr align=left><SPAN class=024591214-28042010><FONT face=Arial
color=#0000ff size=2>Did we discuss staff preparation of preliminary reports and
detailed minutes going forward? At the very least, we need the Team to
review and approve before posting. </FONT></SPAN></DIV><BR>
<DIV class=OutlookMessageHeader lang=en-us dir=ltr align=left>
<HR tabIndex=-1>
<FONT face=Tahoma size=2><B>From:</B> at-review-bounces@icann.org
[mailto:at-review-bounces@icann.org] <B>On Behalf Of </B>Marco
Lorenzoni<BR><B>Sent:</B> Wednesday, April 28, 2010 10:02 AM<BR><B>To:</B>
at-review@icann.org<BR><B>Cc:</B> Alice Jansen; Doug Brent<BR><B>Subject:</B>
Re: [At-review] Publication of recording of the RT meetings /
actions<BR></FONT><BR></DIV>
<DIV></DIV>
<DIV class=Section1>
<P class=MsoNormal>Dear Review Team Members,<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>As a follow up to this discussion, staff will organize the
following publications:<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoListParagraph
style="MARGIN-BOTTOM: 10pt; MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; LINE-HEIGHT: 115%; MARGIN-RIGHT: 0in; mso-margin-top-alt: 0in; mso-list: l0 level1 lfo1"><![if !supportLists]><SPAN
style="FONT-FAMILY: Symbol"><SPAN style="mso-list: Ignore">·<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><![endif]>The <B>agendas</B> of all your meetings
(including the agendas of April 12 and April 26 meetings)<o:p></o:p></P>
<P class=MsoListParagraph
style="MARGIN-BOTTOM: 10pt; MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; LINE-HEIGHT: 115%; MARGIN-RIGHT: 0in; mso-margin-top-alt: 0in; mso-list: l0 level1 lfo1"><![if !supportLists]><SPAN
style="FONT-FAMILY: Symbol"><SPAN style="mso-list: Ignore">·<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><![endif]>The <B>audio recordings</B> of the public parts
of all your meetings (including the full recordings of April 12 and April 26
meetings)<o:p></o:p></P>
<P class=MsoListParagraph
style="MARGIN-BOTTOM: 10pt; MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; LINE-HEIGHT: 115%; MARGIN-RIGHT: 0in; mso-margin-top-alt: 0in; mso-list: l0 level1 lfo1"><![if !supportLists]><SPAN
style="FONT-FAMILY: Symbol"><SPAN style="mso-list: Ignore">·<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><![endif]>The <B>preliminary reports</B> of the public
parts of all your meetings (including the full preliminary reports of the April
12 and April 26 meetings, which staff has already prepared and
delivered)<o:p></o:p></P>
<P class=MsoListParagraph
style="MARGIN-BOTTOM: 10pt; MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; LINE-HEIGHT: 115%; MARGIN-RIGHT: 0in; mso-margin-top-alt: 0in; mso-list: l0 level1 lfo1"><![if !supportLists]><SPAN
style="FONT-FAMILY: Symbol"><SPAN style="mso-list: Ignore">·<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><![endif]>The <B>detailed minutes</B> of the public parts
of all your meetings (including the full preliminary reports of April 12 and
April 26 meetings, which staff has already prepared and circulated). We take
note of your request not to produce a near-transcript of the meetings, but
rather shorter minutes, and we will proceed accordingly for future
meetings<o:p></o:p></P>
<P class=MsoListParagraph
style="MARGIN-BOTTOM: 10pt; MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; LINE-HEIGHT: 115%; MARGIN-RIGHT: 0in; mso-margin-top-alt: 0in; mso-list: l0 level1 lfo1"><![if !supportLists]><SPAN
style="FONT-FAMILY: Symbol"><SPAN style="mso-list: Ignore">·<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><![endif]>We will furthermore foresee a space for
<B>additional meeting background material</B> that you may decide to
publish.<o:p></o:p></P>
<P class=MsoNormal>We would like to proceed with this as soon as possible and
intend to send everything for publication tomorrow.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Please let us know by tomorrow –Thursday – by 12:00 PM UTC if
we wrongly interpreted your discussion and if you disagree with these plans;
thanks in advance for your cooperation.<o:p></o:p></P>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal>Best regards<o:p></o:p></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<DIV>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Marco
Lorenzoni<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">---------------------<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">ICANN<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Director,
Organizational Review<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">marco.lorenzoni@icann.org<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Phone:
+32.2.234 78 69<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN lang=IT
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Mobile:
+32.475.72 47 47<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN lang=IT
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Fax:
+32 2 234 7848<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN lang=IT
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Skype:
marco_lorenzoni<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN lang=IT
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">---------------------<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">6,
Rond Point Schuman<BR>B-1040 Brussels, Belgium<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P></DIV>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<DIV>
<DIV
style="BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; PADDING-LEFT: 0in; PADDING-BOTTOM: 0in; BORDER-LEFT: medium none; PADDING-TOP: 3pt; BORDER-BOTTOM: medium none">
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">From:</SPAN></B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'"> Brian Cute
[mailto:briancute@afilias.info] <BR><B>Sent:</B> Wednesday, 28 April, 2010
03:25<BR><B>To:</B> 'Peter Dengate Thrush'; Marco Lorenzoni<BR><B>Cc:</B> Alice
Jansen; at-review@icann.org; Doug Brent<BR><B>Subject:</B> RE: [At-review]
Publication of recording of the RT meetings<o:p></o:p></SPAN></P></DIV></DIV>
<P class=MsoNormal><o:p> </o:p></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'">Thanks
for putting forward the suggestions Peter and I support them. To answer a couple
of questions, I would err toward more, rather than less public
transparency. Understanding that live streaming may not be feasible for
the Marina del Rey meeting (although that would be preferable), we should have
live streaming for all of our meetings (other than <I>in camera</I>). We
should prepare and make available preliminary reports on the first two calls and
post them to the AoC section of the ICANN web site. Obviously we will need
some volunteers to pick that task up. I would leave reporting back to
communities, supporting organizations etc. to the discretion of the respective
representatives. If there are protocols or issues we should be concerned
about, let’s identify them. With respect to minutes, your suggestion makes
sense. I would stress that wherever we are reporting decisions in minutes
that we provide sufficient description and rationale around those points for
clarity. After all, the AoC calls out this point for specific
consideration by ICANN and the RT.<o:p></o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<P class=MsoNormal><SPAN
style="FONT-SIZE: 11pt; COLOR: #1f497d; FONT-FAMILY: 'Calibri','sans-serif'"><o:p> </o:p></SPAN></P>
<DIV>
<DIV
style="BORDER-RIGHT: medium none; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; PADDING-LEFT: 0in; PADDING-BOTTOM: 0in; BORDER-LEFT: medium none; PADDING-TOP: 3pt; BORDER-BOTTOM: medium none">
<P class=MsoNormal><B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'">From:</SPAN></B><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Tahoma','sans-serif'"> Peter Dengate
Thrush [mailto:peter.dengatethrush@icann.org] <BR><B>Sent:</B> Tuesday, April
27, 2010 6:56 PM<BR><B>To:</B> Marco Lorenzoni<BR><B>Cc:</B> Alice Jansen;
at-review@icann.org; Doug Brent<BR><B>Subject:</B> Re: [At-review] Publication
of recording of the RT meetings<o:p></o:p></SPAN></P></DIV></DIV>
<P class=MsoNormal><o:p> </o:p></P>
<DIV>
<P class=MsoNormal>On 27/04/2010, at 9:01 PM, Marco Lorenzoni
wrote:<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><BR>snip<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<P class=MsoNormal>This is to confirm that staff is exploring the possibility to
stream the f2f meeting in MdR, following the Review Team’s decision during
yesterday’s call.<o:p></o:p></P>
<DIV>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">A live
broadcasting is unlikely due to technical and contractual reasons, but the
recordings of open sessions can be organized for publication. We will keep you
posted on the progresses of these analyses. <o:p></o:p></P></DIV>
<P class=MsoNormal>Personally, I live live streaming is not needed. Happy if we
can do that but I think posting a link to an mp3 recording will satisfy the
diligent few who will listen to the whole of the public meeting in
replay.<o:p></o:p></P></DIV>
<DIV>
<BLOCKQUOTE style="MARGIN-TOP: 5pt; MARGIN-BOTTOM: 5pt">
<DIV>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"> <o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">Also: as you
know there is a specific section of the ICANN website devoted to the
Affirmation reviews (<A
href="http://www.icann.org/en/reviews/affirmation/"><SPAN
style="COLOR: windowtext">http://www.icann.org/en/reviews/affirmation/</SPAN></A>).
<o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">Please let us
know the level of visibility you would like to give to your
meetings.<o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">Please inform
us:<o:p></o:p></P>
<P class=MsoListParagraph style="TEXT-INDENT: -0.25in"><SPAN
style="FONT-FAMILY: Symbol">·</SPAN><SPAN
style="FONT-SIZE: 7pt">
</SPAN>If you wish to publish the <B>agendas</B> of all your meetings
(including the agendas of your two previous phone
conferences)<o:p></o:p></P></DIV></BLOCKQUOTE>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<P class=MsoNormal>I think we should aim to try and follow a modified version of
the ICANN board's schedule, and publish meeting agendas 7 days in advance
of meetings. This is a good discipline for all.<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt"><o:p> </o:p></P>
<DIV>
<P class=MsoListParagraph style="TEXT-INDENT: -0.25in"><SPAN
style="FONT-FAMILY: Symbol">·</SPAN><SPAN
style="FONT-SIZE: 7pt">
</SPAN>If you wish to publish <B>recordings</B> of all your meetings (including
the recordings of your two previous phone conferences)<o:p></o:p></P></DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt">I think these should be published
- given that we accept that there will be parts of the meeting that are not
recorded. <o:p></o:p></P>
<DIV>
<P class=MsoListParagraph style="TEXT-INDENT: -0.25in"><SPAN
style="FONT-FAMILY: Symbol">·</SPAN><SPAN
style="FONT-SIZE: 7pt">
</SPAN>If you wish to publish the <B>preliminary reports</B> of all your
meetings (including the reports of your two previous phone
conferences)<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal>Yes, I think a preliminary report - a line or two reporting
on decisions taken at the meeting should be published within 24 hours of the
meeting closing. That is, a no more than 1 page of highlights. This is not
minutes.<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<BLOCKQUOTE style="MARGIN-TOP: 5pt; MARGIN-BOTTOM: 5pt">
<DIV>
<P class=MsoListParagraph style="TEXT-INDENT: -0.25in"><SPAN
style="FONT-FAMILY: Symbol">·</SPAN><SPAN
style="FONT-SIZE: 7pt">
</SPAN>If you wish to publish the <B>detailed minutes</B> of all your meetings
(including the minutes of your two previous phone
conferences)<o:p></o:p></P></DIV></BLOCKQUOTE>
<P class=MsoNormal>Yes- within 3-5 days.<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal>Given that we have recordings, I suggest minutes can be quite
terse.<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal>I suggest little more than the agreements reached, topics
discussed, resolutions made, with one or two lines of context as required - not
a near-transcript of the meeting.<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<P class=MsoNormal>A further issue occurs to me ; what the constraints are, if
any, on team members reporting during or just after the meeting
closes? <o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<P class=MsoNormal>Members are representatives of their communities, and may
feel obliged to report in different ways.<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal>The board is working with tweets; the CEO tweets during and
after board meetings, and we had, and will soon restore, an ICANN
tweet.<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<P class=MsoNormal>I am in favour of full and prompt disclosure - are
there any countervailing issues?<o:p></o:p></P></DIV>
<DIV>
<P class=MsoNormal><o:p> </o:p></P></DIV>
<DIV>
<P class=MsoNormal style="MARGIN-BOTTOM: 12pt">regards<o:p></o:p></P>
<DIV>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"> <o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">Thank
you,<o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"> <o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">Best
regards<o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"> <o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"> <o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">Marco
Lorenzoni<o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">---------------------<o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">ICANN<o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">Director,
Organizational Review<o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"><A
href="mailto:marco.lorenzoni@icann.org">marco.lorenzoni@icann.org</A><o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"><SPAN
lang=IT>Phone: +32.2.234 78 69</SPAN><o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"><SPAN
lang=IT>Mobile: +32.475.72 47 47</SPAN><o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"><SPAN lang=IT>Fax:
+32 2 234 7848</SPAN><o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"><SPAN
lang=IT>Skype: marco_lorenzoni</SPAN><o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">---------------------<o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto">6, Rond Point
Schuman<BR>B-1040 Brussels, Belgium<o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"> <o:p></o:p></P>
<P class=MsoNormal
style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto"> <o:p></o:p></P></DIV>
<DIV>
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class=MsoNormal>_______________________________________________<o:p></o:p></P></DIV>
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href="mailto:At-review@icann.org">At-review@icann.org</A><o:p></o:p></P></DIV>
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<P class=MsoNormal><A
href="https://mm.icann.org/mailman/listinfo/at-review">https://mm.icann.org/mailman/listinfo/at-review</A><o:p></o:p></P></DIV></DIV>
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