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-webkit-nbsp-mode: space;-webkit-line-break: after-white-space'>
<div class=Section1>
<p class=MsoNormal>Dear Review Team Members,<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>As a follow up to this discussion, staff will organize the
following publications:<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;
margin-bottom:10.0pt;margin-left:.5in;text-indent:-.25in;line-height:115%;
mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>The <b>agendas</b> of all your meetings
(including the agendas of April 12 and April 26 meetings)<o:p></o:p></p>
<p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;
margin-bottom:10.0pt;margin-left:.5in;text-indent:-.25in;line-height:115%;
mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>The <b>audio recordings</b> of the public parts
of all your meetings (including the full recordings of April 12 and April 26 meetings)<o:p></o:p></p>
<p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;
margin-bottom:10.0pt;margin-left:.5in;text-indent:-.25in;line-height:115%;
mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>The <b>preliminary reports</b> of the public
parts of all your meetings (including the full preliminary reports of the April
12 and April 26 meetings, which staff has already prepared and delivered)<o:p></o:p></p>
<p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;
margin-bottom:10.0pt;margin-left:.5in;text-indent:-.25in;line-height:115%;
mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>The <b>detailed minutes</b> of the public parts
of all your meetings (including the full preliminary reports of April 12 and
April 26 meetings, which staff has already prepared and circulated). We take
note of your request not to produce a near-transcript of the meetings, but
rather shorter minutes, and we will proceed accordingly for future meetings<o:p></o:p></p>
<p class=MsoListParagraph style='mso-margin-top-alt:0in;margin-right:0in;
margin-bottom:10.0pt;margin-left:.5in;text-indent:-.25in;line-height:115%;
mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]>We will furthermore foresee a space for <b>additional
meeting background material</b> that you may decide to publish.<o:p></o:p></p>
<p class=MsoNormal>We would like to proceed with this as soon as possible and
intend to send everything for publication tomorrow.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Please let us know by tomorrow –Thursday – by
12:00 PM UTC if we wrongly interpreted your discussion and if you disagree with
these plans; thanks in advance for your cooperation.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Best regards<o:p></o:p></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Marco Lorenzoni<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>---------------------<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>ICANN<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Director, Organizational Review<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>marco.lorenzoni@icann.org<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Phone: +32.2.234 78 69<o:p></o:p></span></p>
<p class=MsoNormal><span lang=IT style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Mobile: +32.475.72 47 47<o:p></o:p></span></p>
<p class=MsoNormal><span lang=IT style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Fax: +32 2 234 7848<o:p></o:p></span></p>
<p class=MsoNormal><span lang=IT style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Skype: marco_lorenzoni<o:p></o:p></span></p>
<p class=MsoNormal><span lang=IT style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>---------------------<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>6, Rond Point Schuman<br>
B-1040 Brussels, Belgium<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
</div>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Brian Cute
[mailto:briancute@afilias.info] <br>
<b>Sent:</b> Wednesday, 28 April, 2010 03:25<br>
<b>To:</b> 'Peter Dengate Thrush'; Marco Lorenzoni<br>
<b>Cc:</b> Alice Jansen; at-review@icann.org; Doug Brent<br>
<b>Subject:</b> RE: [At-review] Publication of recording of the RT meetings<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Thanks for putting forward the suggestions Peter and I support
them. To answer a couple of questions, I would err toward more, rather than
less public transparency. Understanding that live streaming may not be
feasible for the Marina del Rey meeting (although that would be preferable), we
should have live streaming for all of our meetings (other than <i>in camera</i>).
We should prepare and make available preliminary reports on the first two calls
and post them to the AoC section of the ICANN web site. Obviously we will
need some volunteers to pick that task up. I would leave reporting back
to communities, supporting organizations etc. to the discretion of the
respective representatives. If there are protocols or issues we should be
concerned about, let’s identify them. With respect to minutes, your
suggestion makes sense. I would stress that wherever we are reporting
decisions in minutes that we provide sufficient description and rationale
around those points for clarity. After all, the AoC calls out this point
for specific consideration by ICANN and the RT.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Peter Dengate
Thrush [mailto:peter.dengatethrush@icann.org] <br>
<b>Sent:</b> Tuesday, April 27, 2010 6:56 PM<br>
<b>To:</b> Marco Lorenzoni<br>
<b>Cc:</b> Alice Jansen; at-review@icann.org; Doug Brent<br>
<b>Subject:</b> Re: [At-review] Publication of recording of the RT meetings<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<div>
<p class=MsoNormal>On 27/04/2010, at 9:01 PM, Marco Lorenzoni wrote:<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><br>
snip<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<div>
<p class=MsoNormal>This is to confirm that staff is exploring the possibility
to stream the f2f meeting in MdR, following the Review Team’s decision
during yesterday’s call.<o:p></o:p></p>
<div>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>A
live broadcasting is unlikely due to technical and contractual reasons, but the
recordings of open sessions can be organized for publication. We will keep you
posted on the progresses of these analyses. <o:p></o:p></p>
</div>
<p class=MsoNormal>Personally, I live live streaming is not needed. Happy if we
can do that but I think posting a link to an mp3 recording will satisfy the
diligent few who will listen to the whole of the public meeting in replay.<o:p></o:p></p>
</div>
<div>
<blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'>
<div>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Also:
as you know there is a specific section of the ICANN website devoted to the
Affirmation reviews (<a href="http://www.icann.org/en/reviews/affirmation/"><span
style='color:windowtext'>http://www.icann.org/en/reviews/affirmation/</span></a>).
<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Please
let us know the level of visibility you would like to give to your meetings.<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Please
inform us:<o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in'><span style='font-family:
Symbol'>·</span><span style='font-size:7.0pt'>
</span>If you wish to publish the <b>agendas</b> of all your meetings
(including the agendas of your two previous phone conferences)<o:p></o:p></p>
</div>
</blockquote>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<p class=MsoNormal>I think we should aim to try and follow a modified version
of the ICANN board's schedule, and publish meeting agendas 7 days in
advance of meetings. This is a good discipline for all.<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal style='margin-bottom:12.0pt'><o:p> </o:p></p>
<div>
<p class=MsoListParagraph style='text-indent:-.25in'><span style='font-family:
Symbol'>·</span><span style='font-size:7.0pt'>
</span>If you wish to publish <b>recordings</b> of all your meetings (including
the recordings of your two previous phone conferences)<o:p></o:p></p>
</div>
<p class=MsoNormal style='margin-bottom:12.0pt'>I think these should be
published - given that we accept that there will be parts of the meeting that
are not recorded. <o:p></o:p></p>
<div>
<p class=MsoListParagraph style='text-indent:-.25in'><span style='font-family:
Symbol'>·</span><span style='font-size:7.0pt'>
</span>If you wish to publish the <b>preliminary reports</b> of all your
meetings (including the reports of your two previous phone conferences)<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal>Yes, I think a preliminary report - a line or two reporting on
decisions taken at the meeting should be published within 24 hours of the
meeting closing. That is, a no more than 1 page of highlights. This is not
minutes.<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'>
<div>
<p class=MsoListParagraph style='text-indent:-.25in'><span style='font-family:
Symbol'>·</span><span style='font-size:7.0pt'>
</span>If you wish to publish the <b>detailed minutes</b> of all your meetings
(including the minutes of your two previous phone conferences)<o:p></o:p></p>
</div>
</blockquote>
<p class=MsoNormal>Yes- within 3-5 days.<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal>Given that we have recordings, I suggest minutes can be
quite terse.<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal>I suggest little more than the agreements reached, topics discussed,
resolutions made, with one or two lines of context as required - not a
near-transcript of the meeting.<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<div>
<p class=MsoNormal>A further issue occurs to me ; what the constraints are, if
any, on team members reporting during or just after the meeting closes? <o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<div>
<p class=MsoNormal>Members are representatives of their communities, and may
feel obliged to report in different ways.<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal>The board is working with tweets; the CEO tweets during and
after board meetings, and we had, and will soon restore, an ICANN tweet.<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<div>
<p class=MsoNormal>I am in favour of full and prompt disclosure - are
there any countervailing issues?<o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<div>
<p class=MsoNormal style='margin-bottom:12.0pt'>regards<o:p></o:p></p>
<div>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Thank
you,<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Best
regards<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Marco
Lorenzoni<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>---------------------<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>ICANN<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Director,
Organizational Review<o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><a
href="mailto:marco.lorenzoni@icann.org">marco.lorenzoni@icann.org</a><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
lang=IT>Phone: +32.2.234 78 69</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
lang=IT>Mobile: +32.475.72 47 47</span><o:p></o:p></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span
lang=IT>Fax: +32 2 234 7848</span><o:p></o:p></p>
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lang=IT>Skype: marco_lorenzoni</span><o:p></o:p></p>
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