My comments inter-spaced below...<div><br clear="all">Cheryl Langdon-Orr<br>(CLO)<br><br>
<br><br><div class="gmail_quote">On 28 April 2010 08:56, Peter Dengate Thrush <span dir="ltr"><<a href="mailto:peter.dengatethrush@icann.org">peter.dengatethrush@icann.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
<div style="word-wrap:break-word"><div>On 27/04/2010, at 9:01 PM, Marco Lorenzoni wrote:</div><div><br>snip</div><div><br></div><div><div class="im">This is to confirm that staff is exploring the possibility to stream the f2f meeting in MdR, following the Review Team’s decision during yesterday’s call.<blockquote type="cite">
<div><p class="MsoNormal"></p><p class="MsoNormal">A live broadcasting is unlikely due to technical and contractual reasons, but the recordings of open sessions can be organized for publication. We will keep you posted on the progresses of these analyses. </p>
<p class="MsoNormal"></p></div></blockquote></div>Personally, I live live streaming is not needed. Happy if we can do that but I think posting a link to an mp3 recording will satisfy the diligent few who will listen to the whole of the public meeting in replay.</div>
</div></blockquote><div><br></div><div><CLO> also fine with streaming if possible and MP3 if not (are we likely to use an Adobe room at all?) and as my community certainly as some of the diligent ones who will not only listen to it all but may indeed wish to follow live streaming we'd need to 'advertise what were doing ASAP from the Web space we have set up and each of us can promulgate to our respective communities (as can ICANN per se) via our announce methods but ASAP is the key here (fits also with Agenda publishing below...</div>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;"><div style="word-wrap:break-word"><div><div class="im"><blockquote type="cite"><div><p class="MsoNormal"> </p><p class="MsoNormal">
Also: as you know there is a specific section of the ICANN website devoted to the Affirmation reviews (<a href="http://www.icann.org/en/reviews/affirmation/" target="_blank"><span style="color:windowtext">http://www.icann.org/en/reviews/affirmation/</span></a>). </p>
<p class="MsoNormal">Please let us know the level of visibility you would like to give to your meetings.</p><p class="MsoNormal">Please inform us:</p><p><span style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman""> </span></span></span>If you wish to publish the <b>agendas</b> of all your meetings (including the agendas of your two previous phone conferences)</p>
</div></blockquote><div><br></div></div>I think we should aim to try and follow a modified version of the ICANN board's schedule, and publish meeting agendas 7 days in advance of meetings. This is a good discipline for all.</div>
</div></blockquote><div><br></div><div><CLO> agreed let's do that of at all possible this time and ensure it happens in the future. would I assume include information about streaming or recording archive / upload time etc.,</div>
<blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;"><div style="word-wrap:break-word"><div><div class="im"><br><blockquote type="cite"><div><p></p><p><span style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman""> </span></span></span>If you wish to publish <b>recordings</b> of all your meetings (including the recordings of your two previous phone conferences)</p>
</div></blockquote></div>I think these should be published - given that we accept that there will be parts of the meeting that are not recorded. </div></div></blockquote><div> </div><div><CLO> agree </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
<div style="word-wrap:break-word"><div><div class="im"><br><blockquote type="cite"><div><p></p><p><span style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman""> </span></span></span>If you wish to publish the <b>preliminary reports</b> of all your meetings (including the reports of your two previous phone conferences)</p>
</div></blockquote></div><div>Yes, I think a preliminary report - a line or two reporting on decisions taken at the meeting should be published within 24 hours of the meeting closing. That is, a no more than 1 page of highlights. This is not minutes.</div>
</div></div></blockquote><div> </div><div><CLO> Also agree</div><div> </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;"><div style="word-wrap:break-word"><div>
<div class="im"><div><br></div><blockquote type="cite"><div><p></p><p><span style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman""> </span></span></span>If you wish to publish the <b>detailed minutes</b> of all your meetings (including the minutes of your two previous phone conferences)</p>
</div></blockquote></div>Yes- within 3-5 days.</div><div>Given that we have recordings, I suggest minutes can be quite terse.</div><div>I suggest little more than the agreements reached, topics discussed, resolutions made, with one or two lines of context as required - not a near-transcript of the meeting.</div>
</div></blockquote><div> </div><div><CLO> Agree our minutes should be record of formal outcomes and resolutions topic review etc., as PDT has suggested.</div><div> </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
<div style="word-wrap:break-word"><div><br></div><div>A further issue occurs to me ; what the constraints are, if any, on team members reporting during or just after the meeting closes? </div><div><br></div><div>Members are representatives of their communities, and may feel obliged to report in different ways.</div>
<div>The board is working with tweets; the CEO tweets during and after board meetings, and we had, and will soon restore, an ICANN tweet.</div></div></blockquote><div> </div><div><CLO> this would be greatly appreciated by At-Large as we also use twitter tools such as Skype, Buzz and Wave's to report as well as collaborate in... So I'm happy, if others agree, to also allow and state to the record what open channels to our community we will be / are using, within of course our established procedures such as when we go 'in camera' etc., a simple message out via whatever media we use (jointly or severally) saying e.g. =>in camera session until <insert time> outcomes will be reported in the usual way. Session will resume at <insert time> sort of thing will do from my point of view.</div>
<div><br></div><div>SO along with Peter I'm certainly all for full and prompt disclosure (all ALAC and RALO meetings including WG's and Sub committees are recorded and published) unless in the extraordinary circumstance of confidentiality being ruled or required. and as long as we continue to note and share any countervailing issues I'm sure we can manage and meet community expectations for our own transparency and accountability.</div>
<div><br></div><div> </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;"><div style="word-wrap:break-word"><div><br></div><div>I am in favour of full and prompt disclosure - are there any countervailing issues?</div>
<div><br></div><div>regards<br><blockquote type="cite"><div class="im"><div><p></p><p class="MsoNormal"> </p><p class="MsoNormal">Thank you,</p><p class="MsoNormal"> </p><p class="MsoNormal">Best regards</p><p class="MsoNormal">
</p><p class="MsoNormal"> </p><p class="MsoNormal">Marco Lorenzoni</p><p class="MsoNormal">---------------------</p><p class="MsoNormal">ICANN</p><p class="MsoNormal">Director, Organizational Review</p><p class="MsoNormal">
<a href="mailto:marco.lorenzoni@icann.org" target="_blank">marco.lorenzoni@icann.org</a></p><p class="MsoNormal"><span lang="IT">Phone: +32.2.234 78 69</span></p><p class="MsoNormal"><span lang="IT">Mobile: +32.475.72 47 47</span></p>
<p class="MsoNormal"><span lang="IT">Fax: +32 2 234 7848</span></p><p class="MsoNormal"><span lang="IT">Skype: marco_lorenzoni</span></p><p class="MsoNormal">---------------------</p><p class="MsoNormal">6, Rond Point Schuman<br>
B-1040 Brussels, Belgium</p><p class="MsoNormal"> </p><p class="MsoNormal"> </p> </div></div><div style="margin-top:0px;margin-right:0px;margin-bottom:0px;margin-left:0px">_______________________________________________</div>
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