<html><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><div>On 27/04/2010, at 9:01 PM, Marco Lorenzoni wrote:</div><div><br class="Apple-interchange-newline">snip</div><div><br></div><div>This is to confirm that staff is exploring the possibility to stream the f2f meeting in MdR, following the Review Team’s decision during yesterday’s call.<blockquote type="cite"><div class="Section1"><p class="MsoNormal"><o:p></o:p></p><p class="MsoNormal">A live broadcasting is unlikely due to technical and contractual reasons, but the recordings of open sessions can be organized for publication. We will keep you posted on the progresses of these analyses. <o:p></o:p></p><p class="MsoNormal"></p></div></blockquote>Personally, I live live streaming is not needed. Happy if we can do that but I think posting a link to an mp3 recording will satisfy the diligent few who will listen to the whole of the public meeting in replay.</div><div><blockquote type="cite"><div class="Section1"><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">Also: as you know there is a specific section of the ICANN website devoted to the Affirmation reviews (<a href="http://www.icann.org/en/reviews/affirmation/"><span style="color:windowtext">http://www.icann.org/en/reviews/affirmation/</span></a>). <o:p></o:p></p><p class="MsoNormal">Please let us know the level of visibility you would like to give to your meetings.<o:p></o:p></p><p class="MsoNormal">Please inform us:<o:p></o:p></p><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span>If you wish to publish the <b>agendas</b> of all your meetings (including the agendas of your two previous phone conferences)</p></div></blockquote><div><br></div>I think we should aim to try and follow a modified version of the ICANN board's schedule, and publish meeting agendas 7 days in advance of meetings. This is a good discipline for all.</div><div><br><blockquote type="cite"><div class="Section1"><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><o:p></o:p></p><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span>If you wish to publish <b>recordings</b> of all your meetings (including the recordings of your two previous phone conferences)</p></div></blockquote>I think these should be published - given that we accept that there will be parts of the meeting that are not recorded. <br><blockquote type="cite"><div class="Section1"><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><o:p></o:p></p><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span>If you wish to publish the <b>preliminary reports</b> of all your meetings (including the reports of your two previous phone conferences)</p></div></blockquote><div>Yes, I think a preliminary report - a line or two reporting on decisions taken at the meeting should be published within 24 hours of the meeting closing. That is, a no more than 1 page of highlights. This is not minutes.</div><div><br></div><blockquote type="cite"><div class="Section1"><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><o:p></o:p></p><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span>If you wish to publish the <b>detailed minutes</b> of all your meetings (including the minutes of your two previous phone conferences)</p></div></blockquote>Yes- within 3-5 days.</div><div>Given that we have recordings, I suggest minutes can be quite terse.</div><div>I suggest little more than the agreements reached, topics discussed, resolutions made, with one or two lines of context as required - not a near-transcript of the meeting.</div><div><br></div><div>A further issue occurs to me ; what the constraints are, if any, on team members reporting during or just after the meeting closes? </div><div><br></div><div>Members are representatives of their communities, and may feel obliged to report in different ways.</div><div>The board is working with tweets; the CEO tweets during and after board meetings, and we had, and will soon restore, an ICANN tweet.</div><div><br></div><div>I am in favour of full and prompt disclosure - are there any countervailing issues?</div><div><br></div><div>regards<br><blockquote type="cite"><div class="Section1"><p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">Thank you,<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">Best regards<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">Marco Lorenzoni<o:p></o:p></p><p class="MsoNormal">---------------------<o:p></o:p></p><p class="MsoNormal">ICANN<o:p></o:p></p><p class="MsoNormal">Director, Organizational Review<o:p></o:p></p><p class="MsoNormal"><a href="mailto:marco.lorenzoni@icann.org">marco.lorenzoni@icann.org</a><o:p></o:p></p><p class="MsoNormal"><span lang="IT">Phone: +32.2.234 78 69<o:p></o:p></span></p><p class="MsoNormal"><span lang="IT">Mobile: +32.475.72 47 47<o:p></o:p></span></p><p class="MsoNormal"><span lang="IT">Fax: +32 2 234 7848<o:p></o:p></span></p><p class="MsoNormal"><span lang="IT">Skype: marco_lorenzoni<o:p></o:p></span></p><p class="MsoNormal">---------------------<o:p></o:p></p><p class="MsoNormal">6, Rond Point Schuman<br> B-1040 Brussels, Belgium<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal"><o:p> </o:p></p> </div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; ">_______________________________________________</div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; ">At-review mailing list</div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><a href="mailto:At-review@icann.org">At-review@icann.org</a></div><div style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><a href="https://mm.icann.org/mailman/listinfo/at-review">https://mm.icann.org/mailman/listinfo/at-review</a></div> </blockquote></div><br></body></html>