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<title>Re: List of issues that the A&T RT would like to discuss with ICANN
staff on 5 May</title>
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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Dear Rod,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Thank you for your response to the Review Team’s requests with
respect to our first face-to-face meeting on May 5, 2010 in Marina del
Rey. The RT carefully considered the importance of holding its first
meeting in Marina del Rey at ICANN headquarters and is quite disappointed to
hear that you will not be joining us in person at the meeting. We request
confirmation that other arrangements for your participation, in some form, will
be made. At this meeting, the RT expects to receive verbal responses
from key ICANN staff to the list of questions approved by the RT. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>The RT views this initial exchange as an important and
meaningful opportunity to begin the data collection aspect of our exercise and
welcomes the participation of the Advisor to the CEO for Transparency and
Accountability and other ICANN staff you may designate. This face-to-face
meeting will allow the RT to hear directly from ICANN staff regarding the
accountability and transparency mechanisms that are already in place and to
begin the work process that will lead to RT recommendations under the Affirmation
of Commitments. The RT notes that the December 2010 deadline for
recommendations to the Board imposes time constraints that both the RT and
ICANN staff share. Therefore, it is critical that the initial data
collection aspect of the RT work commence so that the RT’s other work streams
can begin without delay. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Best regards,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Janis Karklins<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>On behalf of the Accountability and Transparency Review Team<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
at-review-bounces@icann.org [mailto:at-review-bounces@icann.org] <b>On Behalf
Of </b>Rod Beckstrom<br>
<b>Sent:</b> ceturtdiena, 2010. gada 29. aprîlî 23:32<br>
<b>To:</b> Janis Karklins<br>
<b>Cc:</b> Denise Michel; at-review@icann.org; Donna Austin<br>
<b>Subject:</b> Re: [At-review] List of issues that the A&T RT would like
to discuss with ICANN staff on 5 May<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'>Dear Janis, <br>
<br>
Thank you for forwarding the initial list of proposed questions under
consideration from your Accountability and Transparency Review Team. On
behalf of ICANN’s Management Team, we welcome the opportunity to work with you
in your consideration of ICANN’s Accountability and Transparency. We
believe that this process should be a meaningful opportunity for ICANN to
demonstrate the high levels of accountability and transparency already in
place, as well as an opportunity to collaborate in a constructive manner to
develop the means by which to measure effectiveness and reach an even greater
level.<br>
<br>
Thank you also for your clarification and agenda from which we infer that
written answers to the questions are not anticipated and that the purpose of
your sessions in Marina del Rey next week will be focused on: 1) establishing
the framework for review, including the development of standards and
benchmarks, 2) creating modalities for interaction on the review points that
you are intending to consider as part of the overall review, 3) developing the
questions/issues that will need to be considered, and 4) establishing a
methodology to refine requests for information, This agrees with discussions we
have had with Peter Dengate Thrush on the meeting goals. <br>
<br>
In light of the short time period since we have received these questions, and
the somewhat conflicting instructions we received about Staff’s expected role
at the meeting next week, we know that you understand that next week’s sessions
will be limited in terms of our ability to respond and appreciate your
acknowledgement that this is too short a timeline for us to provide formal
responses. Since ICANN Staff will clearly need to provide complete and
full written responses on the record, and noting that those responses will need
to be responsive to the standards for review that have yet to be established,
it is my assumption that Staff will not be expected to provide oral responses
to these questions, during these sessions. Oral responses, if made during
the session, would likely be incomplete, uneven, and could not be measured
against to-be-determined standards. The result would be to retard, rather than
inform, the group’s work. However, I do expect an active staff role to: a)
assist in helping frame the work to be completed in written responses, b)
establish the processes and timelines for providing those written responses,
and c) discuss proposed levels of resource allocation relating to this review.<br>
<br>
To further this point, my instructions to Denise Michel (who reports directly
to me as Advisor to the CEO for Transparency and Accountability and is tasked
with leading the staff response and substantive support,) is for the ICANN
Staff to focus on how to: i) discuss the various modalities for interaction
regarding the reviews, ii) provide clarification of which questions/issues that
staff can answer in writing, as well as beginning consideration of timelines
for such responses, iii) assist the Review Team in developing a methodology to
refine the questions/issues, and iv) direct or assist the Review Team in
obtaining information from other sources, where the board, advisory committees,
and/or supporting organizations are better sources of information. <br>
<br>
I must emphasize that consideration of the breadth of the anticipated
responses, and the level of resources that will be required to effectively
respond to the questions/issues are important discussion topics for the
interaction with ICANN Staff. Given that ICANN has finite organizational
resources, and that this is one of a number of important reviews, a schedule
will be developed to ensure that ICANN is responsive to this group’s needs and
that overall timelines are met. <br>
<br>
We also note that processes for disclosure of, and methods for dealing with potential
conflicts of interest (including proposed methods for withdrawal from
participation or abstention on some issues of conflict) should be
pre-requisites to substantively starting the review process (i.e., prior to
establishing standards and questions). With that in mind, we think in
more in concert with the ICANN model that the conflicts discussion should be
moved to the front of the agenda.<br>
<br>
Lastly, I have noted from a review of your agenda that you have scheduled a
total of five hours of time with ICANN Management during your first day.
This includes three hours of time with ICANN Staff for an open morning
session, and two hours of time with ICANN Staff in a closed afternoon session.
Given the role of ICANN Staff at this initial meeting described above, I would
urge you to consider whether the agenda reflects the actual time required for
ICANN Staff participation.<br>
<br>
Thank you again for the information and clarifications. Please direct any
responses or questions on the above points to Denise Michel (<a
href="Denise.Michel@ICANN.org">Denise.Michel@ICANN.org</a>). I look
forward to speaking with you and the Review Team next week. We look
forward to participating and assisting your Review Team and thank you for your
significant efforts in moving this process forward.<br>
<br>
Warmly, <br>
<br>
Rod Beckstrom<br>
<span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
<br>
<br>
On 4/27/10 9:15 AM, "Janis Karklins" <<a
href="janis.karklins@icann.org">janis.karklins@icann.org</a>> wrote:</span><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:11.0pt;
font-family:"Calibri","sans-serif"'>Dear Rod,<br>
<br>
On behalf of the A&T RT I would like to submit the list of issues that the
members of the Team would like to discuss with the senior management of ICANN.
The Team leaves at your discretion the decision on which staff members you
would like to take with you or delegate for this interaction. <br>
<br>
I was mistaken yesterday when I was talking with you about written response. I
misunderstood the discussion during the RT meeting where the term “to start
building material/ documental trace of the work of the RT” was used. My
apologies for confusion.<br>
RT is not asking written reply to list of question. They are submitted to allow
better preparation for the discussion.<br>
<br>
As you know, the RT is meeting on 5 and 6 May in Marina del Ray Hotel. The
interaction with staff is scheduled on 5 May. The morning session will be
public. The subsequent session will be held in private. We should work together
to set the modalities of the interaction.<br>
<br>
I stand ready to provide further clarifications.<br>
<br>
Best regards<br>
JK <br>
</span><o:p></o:p></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
Warmly,<br>
<br>
Rod<br>
<br>
Rod Beckstrom<br>
President and CEO<br>
ICANN<br>
<br>
<i>One World. One Internet. Everyone Connected.</i></span><o:p></o:p></p>
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