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<title>Re: [At-review] List of issues that the A&T RT would like to discuss
with ICANN staff on 5 May</title>
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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Dear Rod<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'> Thank you for your message. I attach draft agenda and provisional
timetable of the meeting. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Your remote presence at the beginning of the discussion with
staff is welcomed.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>The meeting will be chaired by PDT until election of the Chair
of the RT. Discussions with staff will be moderated by the newly elected Chair
of the RT.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Looking forward to the discussions<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Best regards<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>JK<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Rod Beckstrom
[mailto:rod.beckstrom@icann.org] <br>
<b>Sent:</b> pirmdiena, 2010. gada 3. maijâ 7:45<br>
<b>To:</b> Janis Karklins<br>
<b>Cc:</b> Denise Michel; at-review@icann.org; Donna Austin<br>
<b>Subject:</b> Re: [At-review] List of issues that the A&T RT would like
to discuss with ICANN staff on 5 May<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'>Dear Janis,<br>
<br>
Thank you for your email earlier today.<br>
<br>
I will take part in the meeting by videoconference from 10.00 to 11.00 AM PDT
on 5 May, and regret that commitments made prior to the receipt of your
invitation prevent me being there in person. I do not believe I have been
provided with a final agenda for the meeting, so I hope this timing works for
the Review Team.<br>
<br>
Denise Michel, Advisor to the CEO for Accountability and Transparency, whose
work is dedicated entirely to the subject under discussion, will lead on our
behalf. Chief Operating Officer Doug Brent and General Counsel and Secretary
John Jeffrey will also be present for the scheduled sessions. All will be
authorized to speak on behalf of the organization in my absence. ICANN’s
management team is looking forward to demonstrating the high levels of
accountability and transparency we have already achieved, and to collaborating
constructively with you and other members of the community in achieving even
more. <br>
<br>
It is also worth noting, that some of the initial questions are directed to the
board and to parts of the organization beyond the staff level.
Accordingly, Peter Dengate Thrush will be present as well during the
sessions on both days. As you are aware, Peter has been an advocate for
accountability and transparency on the Board of Directors since January of 2005
and the Board Chairman since November of 2007. <span style='font-family:"Cambria","serif"'>Peter
has also looked at transparency and accountability issues as the Co-Chairman
(along with former ICANN CEO Dr. Paul Twomey) of Dr. Twomey’s
President’s Strategy Committee. </span>Peter as Chairman is the
designated spokesperson for the Board, and is better positioned than anyone to
respond to board related questions, and to provide information along with the
ICANN Management representatives regarding ICANN’s past and current
practices in regard to accountability and transparency.<br>
<br>
The ICANN team looks forward to participating in the meeting and to assisting
the Review Team in conducting its work in accordance with the requirements of
the Affirmation of Commitments. Thank you once again for your efforts.<br>
<br>
Warmly, <br>
<br>
Rod Beckstrom<br>
<span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
<br>
<br>
On 5/2/10 4:34 AM, "Janis Karklins" <<a
href="janis.karklins@icann.org">janis.karklins@icann.org</a>> wrote:</span><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:11.0pt;
font-family:"Calibri","sans-serif";color:#1F497D'>Dear Rod,<br>
<br>
Thank you for your response to the Review Team’s requests with respect to
our first face-to-face meeting on May 5, 2010 in Marina del Rey. The RT
carefully considered the importance of holding its first meeting in Marina del
Rey at ICANN headquarters and is quite disappointed to hear that you will not
be joining us in person at the meeting. We request confirmation that
other arrangements for your participation, in some form, will be made. At
this meeting, the RT expects to receive verbal responses from key ICANN staff
to the list of questions approved by the RT. <br>
<br>
The RT views this initial exchange as an important and meaningful opportunity
to begin the data collection aspect of our exercise and welcomes the
participation of the Advisor to the CEO for Transparency and Accountability and
other ICANN staff you may designate. This face-to-face meeting will allow
the RT to hear directly from ICANN staff regarding the accountability and
transparency mechanisms that are already in place and to begin the work process
that will lead to RT recommendations under the Affirmation of Commitments.
The RT notes that the December 2010 deadline for recommendations to the
Board imposes time constraints that both the RT and ICANN staff share.
Therefore, it is critical that the initial data collection aspect of the
RT work commence so that the RT’s other work streams can begin without
delay. <br>
<br>
Best regards,<br>
Janis Karklins<br>
On behalf of the Accountability and Transparency Review Team<br>
<br>
<br>
</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
</span><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <a
href="at-review-bounces@icann.org">at-review-bounces@icann.org</a> [<a
href="mailto:at-review-bounces@icann.org">mailto:at-review-bounces@icann.org</a>]
<b>On Behalf Of </b>Rod Beckstrom<br>
<b>Sent:</b> ceturtdiena, 2010. gada 29. apr?l? 23:32<br>
<b>To:</b> Janis Karklins<br>
<b>Cc:</b> Denise Michel; <a href="at-review@icann.org">at-review@icann.org</a>;
Donna Austin<br>
<b>Subject:</b> Re: [At-review] List of issues that the A&T RT would like
to discuss with ICANN staff on 5 May<br>
</span><br>
Dear Janis, <br>
<br>
Thank you for forwarding the initial list of proposed questions under
consideration from your Accountability and Transparency Review Team. On
behalf of ICANN’s Management Team, we welcome the opportunity to work
with you in your consideration of ICANN’s Accountability and
Transparency. We believe that this process should be a meaningful
opportunity for ICANN to demonstrate the high levels of accountability and
transparency already in place, as well as an opportunity to collaborate in a
constructive manner to develop the means by which to measure effectiveness and
reach an even greater level.<br>
<br>
Thank you also for your clarification and agenda from which we infer that
written answers to the questions are not anticipated and that the purpose of
your sessions in Marina del Rey next week will be focused on: 1) establishing
the framework for review, including the development of standards and
benchmarks, 2) creating modalities for interaction on the review points that
you are intending to consider as part of the overall review, 3) developing the
questions/issues that will need to be considered, and 4) establishing a
methodology to refine requests for information, This agrees with discussions we
have had with Peter Dengate Thrush on the meeting goals. <br>
<br>
In light of the short time period since we have received these questions, and
the somewhat conflicting instructions we received about Staff’s expected
role at the meeting next week, we know that you understand that next
week’s sessions will be limited in terms of our ability to respond and
appreciate your acknowledgement that this is too short a timeline for us to
provide formal responses. Since ICANN Staff will clearly need to provide
complete and full written responses on the record, and noting that those
responses will need to be responsive to the standards for review that have yet
to be established, it is my assumption that Staff will not be expected to
provide oral responses to these questions, during these sessions. Oral
responses, if made during the session, would likely be incomplete, uneven, and
could not be measured against to-be-determined standards. The result would be
to retard, rather than inform, the group’s work. However, I do expect an
active staff role to: a) assist in helping frame the work to be completed in
written responses, b) establish the processes and timelines for providing those
written responses, and c) discuss proposed levels of resource allocation
relating to this review.<br>
<br>
To further this point, my instructions to Denise Michel (who reports directly
to me as Advisor to the CEO for Transparency and Accountability and is tasked
with leading the staff response and substantive support,) is for the ICANN
Staff to focus on how to: i) discuss the various modalities for interaction
regarding the reviews, ii) provide clarification of which questions/issues that
staff can answer in writing, as well as beginning consideration of timelines
for such responses, iii) assist the Review Team in developing a methodology to
refine the questions/issues, and iv) direct or assist the Review Team in
obtaining information from other sources, where the board, advisory committees,
and/or supporting organizations are better sources of information. <br>
<br>
I must emphasize that consideration of the breadth of the anticipated
responses, and the level of resources that will be required to effectively
respond to the questions/issues are important discussion topics for the
interaction with ICANN Staff. Given that ICANN has finite organizational
resources, and that this is one of a number of important reviews, a schedule
will be developed to ensure that ICANN is responsive to this group’s
needs and that overall timelines are met. <br>
<br>
We also note that processes for disclosure of, and methods for dealing with
potential conflicts of interest (including proposed methods for withdrawal from
participation or abstention on some issues of conflict) should be
pre-requisites to substantively starting the review process (i.e., prior to
establishing standards and questions). With that in mind, we think in
more in concert with the ICANN model that the conflicts discussion should be moved
to the front of the agenda.<br>
<br>
Lastly, I have noted from a review of your agenda that you have scheduled a
total of five hours of time with ICANN Management during your first day.
This includes three hours of time with ICANN Staff for an open morning
session, and two hours of time with ICANN Staff in a closed afternoon session.
Given the role of ICANN Staff at this initial meeting described above, I would
urge you to consider whether the agenda reflects the actual time required for
ICANN Staff participation.<br>
<br>
Thank you again for the information and clarifications. Please direct any
responses or questions on the above points to Denise Michel (<a
href="Denise.Michel@ICANN.org">Denise.Michel@ICANN.org</a>). I look
forward to speaking with you and the Review Team next week. We look
forward to participating and assisting your Review Team and thank you for your
significant efforts in moving this process forward.<br>
<br>
Warmly, <br>
<br>
Rod Beckstrom<br>
<span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
<br>
<br>
On 4/27/10 9:15 AM, "Janis Karklins" <<a
href="janis.karklins@icann.org">janis.karklins@icann.org</a>> wrote:<br>
Dear Rod,<br>
<br>
On behalf of the A&T RT I would like to submit the list of issues that the
members of the Team would like to discuss with the senior management of ICANN.
The Team leaves at your discretion the decision on which staff members you
would like to take with you or delegate for this interaction. <br>
<br>
I was mistaken yesterday when I was talking with you about written response. I
misunderstood the discussion during the RT meeting where the term “to
start building material/ documental trace of the work of the RT” was
used. My apologies for confusion.<br>
RT is not asking written reply to list of question. They are submitted to allow
better preparation for the discussion.<br>
<br>
As you know, the RT is meeting on 5 and 6 May in Marina del Ray Hotel. The
interaction with staff is scheduled on 5 May. The morning session will be
public. The subsequent session will be held in private. We should work together
to set the modalities of the interaction.<br>
<br>
I stand ready to provide further clarifications.<br>
<br>
Best regards<br>
JK <br>
<br>
<br>
Warmly,<br>
<br>
Rod<br>
<br>
Rod Beckstrom<br>
President and CEO<br>
ICANN<br>
<br>
<i>One World. One Internet. Everyone Connected.</i></span><o:p></o:p></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>
Warmly,<br>
<br>
Rod<br>
<br>
Rod Beckstrom<br>
President and CEO<br>
ICANN<br>
<br>
<i>One World. One Internet. Everyone Connected.</i></span><o:p></o:p></p>
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