<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-size: 14px; "><div><div style="font-family: Calibri; "><div><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; ">Dear Review Team Members,<o:p></o:p></span></p></div><div><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; "> </span></p></div><div><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; ">With respect to your Buenos Aires calendar, the Review Team agreed to map out its Buenos Aires activities as follows based on Team Members' requests that the Buenos Aires sessions be as encapsulated in time as possible:<o:p></o:p></span></p></div><ul type="disc" style="margin-bottom: 0in; "><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; ">A webinar with the ICANN Community will be held prior to Buenos Aires to present the draft report;<o:p></o:p></span></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; ">The Review Team Face-to-Face Meeting will be held on Monday;<o:p></o:p></span></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; ">Sessions with SO/ACs, constituencies, stakeholders will take place on Monday, Tuesday and Wednesday;<o:p></o:p></span></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; ">The Review Team will meet on Wednesday late afternoon for a wrap-up session.</span></li></ul><div><span style="color: rgb(0, 0, 0); font-family: Calibri, sans-serif; font-style: normal; font-weight: normal; text-decoration: none; "><br></span></div><div><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; ">Please note that the Review Team Chair and Vice-Chairs are currently working with ICANN staff to define a plan for the requested meetings while factoring in budget availability. </span><span style="font-family: Calibri, sans-serif; ">As such, please consider the welcome notification you have received from constituency-travel for Buenos Aires as premature. Constituency-travel will hold off on travel arrangements until a course of action has been determined.<o:p></o:p></span></p></div></div><div style="font-family: Calibri; "><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; "> </span></p></div><div style="font-family: Calibri; "><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; ">Thank you for your understanding.<o:p></o:p></span></p></div><div style="font-family: Calibri; "><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; "> </span></p></div><div style="font-family: Calibri; "><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; ">Best regards<o:p></o:p></span></p></div><div style="font-family: Calibri; "><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; "> </span></p></div><div style="font-family: Calibri; "><p class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-family: 'Times New Roman', serif; "><span style="font-family: Calibri, sans-serif; ">Alice </span></p></div></div><div style="font-size: 14px; "><br></div><span id="OLK_SRC_BODY_SECTION" style="font-size: 14px; "><div style="font-family:Calibri; font-size:11pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> Alan Greenberg <<a href="mailto:alan.greenberg@mcgill.ca">alan.greenberg@mcgill.ca</a>><br><span style="font-weight:bold">Date: </span> Thursday, August 22, 2013 6:38 AM<br><span style="font-weight:bold">To: </span> "\" Carlos Raúl G. \"" <<a href="mailto:crg@isoc-cr.org">crg@isoc-cr.org</a>>, "<a href="mailto:atrt2@icann.org">atrt2@icann.org</a>" <<a href="mailto:atrt2@icann.org">atrt2@icann.org</a>>, Alice Jansen <<a href="mailto:alice.jansen@icann.org">alice.jansen@icann.org</a>><br><span style="font-weight:bold">Subject: </span> Re: [atrt2] ICANN Buenos Aires Meeting: Gutierrez, Carl os Raúl | ATRT - Welcome Email  RESPOND BY: Frid ay, 30 August 2013<br></div><div><br></div><div><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><div>
I believe that we decided on Monday afternoon for out F2F.<br><br>
Thursday departure seems too early unless we have definitively decided there will be NO stakeholder interviews or wrap-up meeting on Thursday (which I do not recall happeneing).<br><br>
Alan<br><br>
At 22/08/2013 08:01 AM, Carlos Raúl G. wrote:<br><blockquote type="cite" class="cite" cite="">Dear ATRT2,<br><br>
I don't remember exactly but I thought we said saturday Nov 16 for the last F2F in Buenos Aires?<br>
That would requiere us to arrive at least on Nov 15.<br><br>
Carlos Raúl Gutiérrez<br><br>
SUTEL, Costa Rica<br><br>
+506 6060 7176<br><br>
Skype carlos.raulg<br><br><br>
El 21/08/2013, a las 22:51, ICANN Constituency Travel <<a href="mailto:constituency-travel@icann.org"> constituency-travel@icann.org</a>> escribió:<br><br><blockquote type="cite" class="cite" cite=""><br>
Dear Carlos Raúl Gutierrez:<br>
<br>
We are very pleased to inform you that ICANN will be providing financial support for you to attend the 48<sup>th</sup> International Public ICANN Meeting in Buenos Aires, Argentina during 17-21 November 2013.
<br>
<br>
As a member of ICANN’s ATRT Program, ICANN will be responsible for the following expenses below for you to attend the Buenos Aires Meeting.
<br>
<br>
- Airfare: <b>YES<br></b>- Hotel: <b>YES<br></b>- Per Diem/Stipend/or Actual Reimbursement: <b>YES<br></b> <br><b>ACTION:<br></b> <br>
1) Review, verify, and/or provide the information requested on the forms attached.<br>
<br>
2) Submit the completed forms to: <br>
<br><b><i>ICANN Travel Request Form</i></b>: <br><a href="mailto:ICANN.Meeting@bcdtravel.com">ICANN.Meeting@bcdtravel.com</a> AND <a href="mailto:constituency-travel@icann.org">
constituency-travel@icann.org</a> <br>
<br><b><i>ICANN Bank Information Form</i></b>: <br><a href="mailto:constituency-travel@icann.org">constituency-travel@icann.org</a> <br>
<br>
3) Submit W-8BEN or W-9 Form to <a href="mailto:constituency-travel@icann.org">
constituency-travel@icann.org</a><br>
<br>
Download from the link below the appropriate form as it pertains to you: <br>
- <a href="http://www.irs.gov/pub/irs-pdf/fw8ben.pdf">W-8BEN Form</a> (non-United States citizens/residents)<br>
- <a href="http://www.irs.gov/pub/irs-pdf/fw9.pdf">W-9 Form</a> (United States citizens/residents)<br>
<br>
If you already submitted a form to ICANN, you will not submit this again unless requested.
<br>
<br>
4) DEADLINE TO SUBMIT FORMS: <b>Friday, 30 August 2013<br></b> <br><b>IMPORTANT INFORMATION:<br></b> <br>
Approved date of arrival: <b>Sunday, November 17, 2013 <br></b> <br>
Approved date of departure: <b>Thursday, November 21, 2013<br></b> <br>
Primary contact for booking travel reservations:<br>
<br>
BCD Travel <br><b><i>Dominick Mellace</i></b> <br><a href="mailto:ICANN.Meeting@bcdtravel.com">ICANN.Meeting@bcdtravel.com</a><br>
<br>
Primary contact at ICANN: <br><b><i>Joseph de Jesus<br></i></b><a href="mailto:constituency-travel@icann.org">constituency-travel@icann.org</a> or via private fax at +1-310-578-8652.
<br>
<br>
Hotel confirmations (if supported): will be provided one week before the meeting.
<br>
<br>
Self-booking: You must receive approval from ICANN <b><i>prior</i></b> to making your self-arranged trip. Please notify ICANN in writing and prior to booking at
<a href="mailto:constituency-travel@icann.org">constituency-travel@icann.org</a>.
<br>
<br><b>TRAVEL SUMMARY: <br></b> <br>
The Buenos Aires Travel Summary is designed to assist you in planning your attendance at the meeting. We urge you to read it carefully as it answers questions about air travel, hotels, per diems, visas and more.
<br>
<br>
You can download the Buenos Aires Travel Summary here: <a href="http://www.icann.org/en/news/in-focus/travel-support%23summary">
http://www.icann.org/en/news/in-focus/travel-support#summary</a><br>
<br>
Arabic, Chinese, French, Russian, and Spanish translations of the travel summary will follow shortly.<br>
<br><b>W-8BEN Forms and W-9 Forms<br></b> <br>
The United States Internal Revenue Service (IRS) requires U.S. based organizations to obtain a completed Form W-9 or Form W-8BEN from every individual or organization that receives a payment and is not categorized as an “employee.â€
<br>
<br>
To ensure we are in compliance, we are requesting the forms as part of the payment process as we begin our new fiscal year. A Form W-8BEN is required annually and the Form W-9 is required once every three years.
<br>
<br>
All completed forms are kept on file at ICANN’s offices and are only produced for an audit in order to demonstrate compliance with the law.<br>
<br>
All U.S. based individuals and organizations should complete the Form W-9. If you carry a U.S. Passport or reside in the United States you are considered “U.S. basedâ€. All others should complete the Form W-8BEN.<br>
<br>
Work performed in the United States may be subject to income tax reporting and withholding.
<br>
<br>
U.S. based persons/organizations with a Form W-9 on file would not be subject to federal income tax withholding and would receive an IRS Form 1099-MISC at the end of year.<br>
<br>
Non-US Based persons who submit a Form W-8BEN will have the appropriate federal income taxes withheld for work performed while in the United States. Tax withholding will be based on the respective Tax Treaties. No taxes will be withheld if the work is performed
outside the U.S. <br>
<br>
Expense Reimbursements are not subject to tax withholding for either U.S. or Non-US persons provided the proper substantiation (receipts) are provided.<br>
<br>
Please contact your tax advisor with any questions regarding your personal situation, and please feel free to contact
<a href="mailto:AccountsPayable@icann.org">AccountsPayable@icann.org</a> if any additional information is needed.<br>
<br>
Questions on how to fill out the forms? <br>
- Instructions for <a href="http://www.irs.gov/pub/irs-pdf/iw9.pdf">W-9 Form</a><br>
- Instructions for <a href="http://www.irs.gov/pub/irs-pdf/iw8ben.pdf">W-8BEN Form</a><br>
<br>
We look forward to working with you and please do not hesitate to contact us with any questions.
<br>
<br>
Best wishes,<br>
<br>
Joseph de Jesus<br>
Travel Support Coordinator<br>
<br>
Diane Schroeder, Joseph de Jesus and Karen Lettner<br>
Constituency Travel Team<br>
<br>
ICANN<br>
12025 Waterfront Dr.<br>
Suite 300<br>
Los Angeles, CA 90094-2536<br>
<br>
e-mail: <a href="mailto:constituency-travel@icann.org">constituency-travel@icann.org</a><br>
<br>
One World. One Internet. <br>
<Gutierrez, Carlos Raúl - BANK INFORMATION FORM.doc><br>
<Gutierrez, Carlos Raúl - TRAVEL REQUEST FORM.doc></blockquote>
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<a href="mailto:atrt2@icann.org">atrt2@icann.org</a><br><a href="https://mm.icann.org/mailman/listinfo/atrt2" eudora="autourl">https://mm.icann.org/mailman/listinfo/atrt2</a></blockquote></div></div></span></body></html>