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I believe that we decided on Monday afternoon for out F2F.<br><br>
Thursday departure seems too early unless we have definitively decided
there will be NO stakeholder interviews or wrap-up meeting on Thursday
(which I do not recall happeneing).<br><br>
Alan<br><br>
At 22/08/2013 08:01 AM, Carlos Raúl G. wrote:<br>
<blockquote type=cite class=cite cite="">Dear ATRT2,<br><br>
I don't remember exactly but I thought we said saturday Nov 16 for the
last F2F in Buenos Aires?<br>
That would requiere us to arrive at least on Nov 15.<br><br>
Carlos Raúl Gutiérrez<br><br>
SUTEL, Costa Rica<br><br>
+506 6060 7176<br><br>
Skype carlos.raulg<br><br>
<br>
El 21/08/2013, a las 22:51, ICANN Constituency Travel
<<a href="mailto:constituency-travel@icann.org">
constituency-travel@icann.org</a>> escribió:<br><br>
<blockquote type=cite class=cite cite=""><br>
Dear Carlos Raúl Gutierrez:<br>
<br>
We are very pleased to inform you that ICANN will be providing financial
support for you to attend the 48<sup>th</sup> International Public ICANN
Meeting in Buenos Aires, Argentina during 17-21 November 2013. <br>
<br>
As a member of ICANN’s ATRT Program, ICANN will be responsible for the
following expenses below for you to attend the Buenos Aires Meeting.
<br>
<br>
- Airfare: <b>YES<br>
</b>- Hotel: <b>YES<br>
</b>- Per Diem/Stipend/or Actual
Reimbursement: <b>YES<br>
</b> <br>
<b>ACTION:<br>
</b> <br>
1) Review, verify, and/or
provide the information requested on the forms attached.<br>
<br>
2) Submit the completed
forms to: <br>
<br>
<b><i>ICANN Travel Request Form</i></b>: <br>
<a href="mailto:ICANN.Meeting@bcdtravel.com">
ICANN.Meeting@bcdtravel.com</a> AND
<a href="mailto:constituency-travel@icann.org">
constituency-travel@icann.org</a> <br>
<br>
<b><i>ICANN Bank Information Form</i></b>: <br>
<a href="mailto:constituency-travel@icann.org">
constituency-travel@icann.org</a> <br>
<br>
3) Submit W-8BEN or W-9
Form to
<a href="mailto:constituency-travel@icann.org">
constituency-travel@icann.org</a><br>
<br>
Download from the link below the appropriate form as it pertains to you:
<br>
-
<a href="http://www.irs.gov/pub/irs-pdf/fw8ben.pdf">W-8BEN Form</a>
(non-United States citizens/residents)<br>
-
<a href="http://www.irs.gov/pub/irs-pdf/fw9.pdf">W-9 Form</a> (United
States citizens/residents)<br>
<br>
If you already submitted a form to ICANN, you will not submit this again
unless requested. <br>
<br>
4) DEADLINE TO SUBMIT
FORMS: <b>Friday, 30 August 2013<br>
</b> <br>
<b>IMPORTANT INFORMATION:<br>
</b> <br>
Approved date of arrival: <b>Sunday, November 17, 2013 <br>
</b> <br>
Approved date of departure: <b>Thursday, November 21, 2013<br>
</b> <br>
Primary contact for booking travel reservations:<br>
<br>
BCD Travel <br>
<b><i>Dominick Mellace</i></b> <br>
<a href="mailto:ICANN.Meeting@bcdtravel.com">
ICANN.Meeting@bcdtravel.com</a><br>
<br>
Primary contact at ICANN: <br>
<b><i>Joseph de Jesus<br>
</i></b><a href="mailto:constituency-travel@icann.org">
constituency-travel@icann.org</a> or via private fax at +1-310-578-8652.
<br>
<br>
Hotel confirmations (if supported): will be provided one week before the
meeting. <br>
<br>
Self-booking: You must receive approval from ICANN <b><i>prior</i></b> to
making your self-arranged trip. Please notify ICANN in writing and prior
to booking at
<a href="mailto:constituency-travel@icann.org">
constituency-travel@icann.org</a>. <br>
<br>
<b>TRAVEL SUMMARY: <br>
</b> <br>
The Buenos Aires Travel Summary is designed to assist you in planning
your attendance at the meeting. We urge you to read it carefully as it
answers questions about air travel, hotels, per diems, visas and more.
<br>
<br>
You can download the Buenos Aires Travel Summary here:
<a href="http://www.icann.org/en/news/in-focus/travel-support%23summary">
http://www.icann.org/en/news/in-focus/travel-support#summary</a><br>
<br>
Arabic, Chinese, French, Russian, and Spanish translations of the travel
summary will follow shortly.<br>
<br>
<b>W-8BEN Forms and W-9 Forms<br>
</b> <br>
The United States Internal Revenue Service (IRS) requires U.S. based
organizations to obtain a completed Form W-9 or Form W-8BEN from every
individual or organization that receives a payment and is not categorized
as an “employee.” <br>
<br>
To ensure we are in compliance, we are requesting the forms as part of
the payment process as we begin our new fiscal year. A Form W-8BEN
is required annually and the Form W-9 is required once every three years.
<br>
<br>
All completed forms are kept on file at ICANN’s offices and are only
produced for an audit in order to demonstrate compliance with the
law.<br>
<br>
All U.S. based individuals and organizations should complete the Form
W-9. If you carry a U.S. Passport or reside in the United States you are
considered “U.S. based”. All others should complete the Form
W-8BEN.<br>
<br>
Work performed in the United States may be subject to income tax
reporting and withholding. <br>
<br>
U.S. based persons/organizations with a Form W-9 on file would not be
subject to federal income tax withholding and would receive an IRS Form
1099-MISC at the end of year.<br>
<br>
Non-US Based persons who submit a Form W-8BEN will have the appropriate
federal income taxes withheld for work performed while in the United
States. Tax withholding will be based on the respective Tax Treaties. No
taxes will be withheld if the work is performed outside the U.S. <br>
<br>
Expense Reimbursements are not subject to tax withholding for either U.S.
or Non-US persons provided the proper substantiation (receipts) are
provided.<br>
<br>
Please contact your tax advisor with any questions regarding your
personal situation, and please feel free to contact
<a href="mailto:AccountsPayable@icann.org">AccountsPayable@icann.org</a>
if any additional information is needed.<br>
<br>
Questions on how to fill out the forms? <br>
- Instructions for
<a href="http://www.irs.gov/pub/irs-pdf/iw9.pdf">W-9 Form</a><br>
- Instructions for
<a href="http://www.irs.gov/pub/irs-pdf/iw8ben.pdf">W-8BEN Form</a><br>
<br>
We look forward to working with you and please do not hesitate to contact
us with any questions. <br>
<br>
Best wishes,<br>
<br>
Joseph de Jesus<br>
Travel Support Coordinator<br>
<br>
Diane Schroeder, Joseph de Jesus and Karen Lettner<br>
Constituency Travel Team<br>
<br>
ICANN<br>
12025 Waterfront Dr.<br>
Suite 300<br>
Los Angeles, CA 90094-2536<br>
<br>
e-mail:
<a href="mailto:constituency-travel@icann.org">
constituency-travel@icann.org</a><br>
<br>
One World. One Internet. <br>
<Gutierrez, Carlos Raúl - BANK INFORMATION FORM.doc><br>
<Gutierrez, Carlos Raúl - TRAVEL REQUEST
FORM.doc></blockquote>
_______________________________________________<br>
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atrt2@icann.org<br>
<a href="https://mm.icann.org/mailman/listinfo/atrt2" eudora="autourl">
https://mm.icann.org/mailman/listinfo/atrt2</a></blockquote></body>
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