[bc-gnso] Public Comment and Discussion: Document Publication Operational Policy

BC Secretariat secretariat at bizconst.org
Wed Sep 9 06:17:33 UTC 2009

Public Comment and Discussion: Document Publication Operational Policy

8 September 2009

A public comment period has opened today for 30 days on a proposed document 
publication operational policy for ICANN's international public meetings.

That policy includes:
A single 15-working-day deadline for documents, including meetings agendas
Best practice guidelines on the production of meeting agendas, cover sheets 
and executive summaries
Emphasis on the use of plain language and minimised use of jargon
Sections considering the issues of translation, earlier provision of 
presentations, and reporting on the efficacy of the operational policy
The community is encouraged to respond to the policy online and through 
email. The results of the comment period will be used to revise the policy, 
with the expectation that it will be put to the Board for formal approval in 
time for or at the Seoul meeting in October.

The Board formally approved at its July meeting a single 15-working-day 
deadline for all ICANN international public meetings (resolution 
2009.07.30.11). At the same time it requested that an operational policy 
providing fuller details be published for public comment with the Board 
Public Participation Committee reporting back to the Board with any 
suggested refinements (resolution 2009.07.30.12). See 
http://www.icann.org/en/minutes/prelim-report-30jul09.htm for more details.

In addition to the public comment period, the Board Public Participation 
Committee will be holding a public online session in September to receive 
additional feedback.

More details on both can be found below.

Public Comment Period

The public comment period will be experimenting with new forum software in 
an effort to allow for more interaction and discussion between community 

vBulletin is a widely used piece of forum software that is a move away from 
the current static email approach taken by ICANN. You can view the forum 
online at: https://vbulletin.dev.icann.org/

You will need to register to post comments online. Alternatively, email 
comments will be received at the address: 
document-deadline-policy at icann.org.

You can view the draft Document Publication Operational Policy at: 
[PDF, 148K].

Public Participation Committee Public Session

The Committee will be holding an online session to discussion both the 
document publication operational policy and broader issues of participation 
with the community in September (the exact date and time will be announced 

The session will use the Adobe Connect remote participation software that 
ICANN has been using at its international public meetings and smaller 
regional meetings over the past few months.

A simple link will allow you to see and hear the Committee as well as any 
relevant presentations. You will be able to interact with others in a 
chatroom, put forward typed questions, as well as virtually raise your hand 
to be called upon to ask a question using your computer's microphone.

The session is an experiment in opening up Board Committee work and 
discussions to the community. The URL of the session will be: 
http://icann.na3.acrobat.com/ppc/ and it will run for 90 minutes.

You can find more details on the session, which will be updated as 
information become available on the public participation website at: 

Related links

Document Publication Operational Policy
[PDF, 148K]

Public comment discussion space

Public Participation Committee session details

Public Participation Committee online session

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat at gnso.icann.org

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