[bc-gnso] INFORMATIONAL: Draft Agenda for GNSO Council Meeting 28 October 2010.

Marilyn Cade marilynscade at hotmail.com
Fri Oct 15 03:22:15 UTC 2010

I am asked to forward the draft GNSO Council agenda to the BC members list so that members are aware of the Council's agenda and topics.

Marilyn Cade


Agenda for GNSO Council
Meeting 28 October 2010.




This agenda was established according to the GNSO Council
Operating Procedures approved 5 August 2010 for the GNSO Council.



* An
excerpt of the ICANN Bylaws defining the voting thresholds is provided in
Appendix 1 at the end of this agenda.

* An excerpt from the Council Operating Procedures defining the absentee voting
procedures is provided in Appendix 2 at the end of this agenda.

Time 20:00 UTC

See the
following and http://www.timeanddate.com/ for other times:

13:00 PDT; 15:00 CDT; 16:00 EST; 17:00 Buenos Aires; 17:00 Brazil; 22:00 CET; 24:00

29 October 

01:00 Pakistan; 04:00 Hong Kong; 05:00 Tokyo, 07:00 Melbourne

Dial-in numbers will be sent individually to Council members.
Councilors should notify the GNSO Secretariat in advance if a dial out call is

GNSO Council meeting


1: Administrative matters (15 minutes)

1.1 Roll
call of Council members and polling for Disclosures of Interest 

• Per the GNSO
Operating Procedures, Section 5.4, we are required to poll Councilors regarding
“any direct or indirect interests that may affect a Relevant Party’s judgment
on an issue that is under review, consideration, or discussion” in this

Here is the definition provided in the procedures:

“Disclosure of
Interest: Relevant to a specific issue at a specific time. A written statement
made by a Relevant Party of direct and indirect interests that may be
commercial (e.g. monetary payment) or non-commercial (e.g. non-tangible benefit
such as publicity, political or academic visibility) and may affect, or be
perceived to affect, the Relevant Party's judgment on a specific issue.”

The main issue for
this meeting is


1.2 Update any statements of interest

1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the GNSO
Operating Procedures:

• 7 October 2010 meeting minutes – Approved on 28 October 2010.

Item 2: GNSO Project
Prioritization (20 minutes)

2.1 Refer to posted project ratings:


2.2 Key points made in the 15 July Council meeting (from meeting minutes):

• “. . . not a useful exercise, not much was learnt, should not proceed further
with the prioritization exercise.”

• “. . . spending more time on the exercise will not accomplish useful results.”

• “It was a difficult exercise, policy matters were not prioritized and the
core issue, management of the workload, still has not been resolved.”

• “The exercise was intended as a first step and not intended to solve the
workload management; other steps are needed. The exercise contributed an
important degree of common awareness and dissent to the group.”

• “The prioritization process could be improved with further input from the
Councilors and stakeholder groups.”

• “The exercise is important and informative from a staff perspective and the
Council needs to look at a two-step process going forward: step one - form a
small team to improve the process used to date drawing on input received; step
two - develop a process to manage the workload with input from staff of the
resources being used to support each of the working groups, which will reflect
both staff and community efforts.”

• “Support was expressed for continuing the prioritization work, but linking it
to the overall ICANN Staff and Community workload and to the Budget process.”

• “The question of available resources should be looked at in context. The
Vertical Integration working group as an example of one that would not normally
have commenced with all the work before Council, yet it did and the community
resources were available.”

• “Some believe that work should be prioritized but the methodology chosen is
not the most appropriate or efficient.”

2.3 Next Steps

• Staff
Utilization Analysis (Liz Gasster)

Refer to:


• Results of Adobe Connect Poll regarding possible next steps:

o Option 1: Spend no more time on prioritization - 5 votes (33%) 

o Option 2: Develop a plan for using the results to manage the workload in the
near term - 2 votes (13%) 

o Option 3: Form a drafting team with the task of developing a new process - 0
votes (0%) 

o Option 4: Form a drafting team with the task of improving the process - 1
vote (7%) 

o Option 5: Other? (including combinations of options 2, 3, and or 4) - 7 votes

• Discussion?

• Action Items

Item 3: Whois Study #3 -
WHOIS Privacy and Proxy Abuse (15 minutes)

Refer to:
The Abuse Study Staff Analysis


Status Report (Liz Gasster)


3.3 Next

4: Absentee Voting Procedures (25 minutes)

4.1 Overview (Ken Bour, Staff; Ray Fassett, GNSO Council Operations Work Team
(GCOT) Chair)

4.2 Discussion

4.3 Report from Operations Steering Committee/ GNSO Council Operations Work
Team (OSC/GCOT) (Philip Sheppard, OSC Chair; Ray Fassett)

4.4 Next steps?

Item 5: Disclosure of
Interest Procedures (15 minutes)

5.1 Report from OSC/GCOT (Philip Sheppard, Ray Fassett)

5.2 Discussion

5.3 Next steps?

Item 6: Planning for
Cartagena Meetings (15 minutes)

6.1 Overview of plans/schedule (Stéphane Van Gelder, Glen de Saint Géry)

6.2 Next steps?

Item 7: Status of
Continued Action Items (10 Minutes)

7.1 Drafting team for draft DNS-CERT/SSR WG charter (Chuck Gomes)

7.2 Standing committee to monitor GNSO Improvements implementation (Glen de
Saint Géry)

• Volunteers to date: Wolf-Ulrich Knoben (ISCPC), Tatyana Khramtsova (RrSG),
Ray Fassett (RySG), Avri Doria (NCSG), Rudi Vansnick (NCSG), Philip Sheppard

• Feedback from Steering Committees (Rob Hoggarth)

• Question raised regarding GNSO Operating Procedures: Should the concerns
about the newly approved disclosure of interest requirements be dealt with by
the OSC & GCOT or by the standing committee?

• Next steps? Charter?

7.3 Progress of House/SG Elections


• Chair & Vice Chair Nominations

• NCA Assignments

7.4 Whois Studies

• Refer
to redline version of Proxy/Privacy Reveal study (Study 4) RFP at 


• Status of Whois Study 4, WHOIS Privacy/Proxy Relay & Reveal Study (Liz

Item 8: Other Business (5 Minutes)

1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

9. Except
as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating
Procedures, the default threshold to pass a GNSO Council motion or other voting
action requires a simple majority vote of each House. The voting thresholds
described below shall apply to the following GNSO actions:

1. Create an Issues Report: requires an affirmative vote of more than 25% vote
of each House or majority of one House;

2. Initiate a Policy Development Process (“PDP”) Within Scope (as described in
Annex A): requires an affirmative vote of more than 33% of each House or more
than 66% of one House;

3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than
75% of one House and a majority of the other House (“GNSO Supermajority”);

4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an
affirmative vote of a majority of each House and further requires that one GNSO
Council member representative of at least 3 of the 4 Stakeholder Groups
supports the Recommendation;

5. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority; and

6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting
Parties: where an ICANN contract provision specifies that “a two-thirds vote of
the council” demonstrates the presence of a consensus, the GNSO Supermajority
vote threshold will have to be met or exceeded with respect to any contracting
party affected by such contract provision.

2: Absentee Voting Procedures (Council Operating Procedures 4.4)

that are absent from a meeting at the time of a vote on the following items may
vote by absentee ballot:

1. Initiate a policy development process;

2. Forward a policy recommendation to the Board;

3. Recommend amendments to the ICANN Bylaws;

4. Fill a position open for election.

GNSO Secretariat will provide reasonable means for transmitting and
authenticating absentee ballots, which could include voting by telephone, e-
mail, or web-based interface. Absentee ballots must be submitted within 72
hours following the start of the meeting in which a vote is initiated, except
that, in exceptional circumstances announced at the time of the vote, the Chair
may reduce this time to 24 hours or extend the time to 7 days. There must be a
quorum for the meeting in which the vote is initiated.


Local time between March and October, Summer in the NORTHERN


Reference (Coordinated Universal Time) 20:00UTC


California, USA (PST) UTC-8+1DST 13:00 

Cedar Rapids, USA (CDT) UTC-6+1DST 15:00

New York/Washington DC, USA (EDT) UTC-5+1DST 16:00

Buenos Aires, Argentina UTC-3+0DST 17:00

Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 17:00

Dublin, Ireland (GMT) UTC+0DST 21:00

Darmstadt, Germany (CET) UTC+1+1DST 22:00

Paris, France (CET) UTC+1+1DST 22:00

Moscow, Russian Federation (MSK) UTC+3+0DST 00:00 next day

Karachi, Pakistan UTC+5+0DST 01:00 next day

Hong Kong, China UTC+8+0DST 04:00 next day

Tokyo, Japan UTC+9+0DST 05:00 next day

Melbourne/Sydney Australia (EDT) UTC+10+1DST 07:00 next day


The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00
local time (with exceptions)



de Saint Géry


gnso.secretariat at gnso.icann.org




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