[bc-gnso] GNSO Council Election Procedures for the GNSO Council Chair to be seated in Cartagena -- PLEASE REVIEW THE PROCESS/NOTE TIMES/ACTIONS WITHIN NON CONTRACTED PARTY HOUSE

Sun Oct 31 18:32:06 UTC 2010

The chairs of the Constituencies /and in our case, our CSG rep, Sarah Deutsch, will be discussing the Chair's Election and the House V. Chair's elections this week with priority. Some discussions are already underway at the Chair's level within the CSG, regarding Council leadership overall. 
The BC EXComm has a call on Thursday, 11/4, to discuss this, among other topics. 
We have a BC Members call on 11/11, and at this point, it is my plan to add this topic to the BC members call on 11/11. That would be an update discussion with members, due to the timing of the submission of nominations. 
Time Allocation for BC Members Call:At this point, we will allocate time accordingly on the BC Members Call: 15 minutes for any non policy topics. 45 minutes for policy discussions. Steve/Zahid and Mike will be collaborating on the policy topics for that segment. Expect that agenda to be posted on Friday, 11/5 in the a.m.EDT time. 

From: Glen at icann.org
To: avri at acm.org; robin at ipjustice.org; marilynscade at hotmail.com; tonyarholmes at btinternet.com; jscottevans at yahoo.com; olgacavalli at gmail.com
CC: gnso.secretariat at gnso.icann.org
Date: Sun, 31 Oct 2010 09:55:36 -0700
Subject: GNSO Council Election Procedures for the GNSO Council Chair to be seated in Cartagena 

Dear Members
of the Non Contracted Parties House,

Please find the GNSO Council Election Procedures for the GNSO Council Chair to
be seated in Cartagena in December 2010 as approved at the GNSO Council meeting
on 28 October 2010.

The voting period has been shortened and now will end on 29 November 2010 and
the results will be announced on 30 November 2010.

Please
forward this to your respective groups right away so that the procedures can be
 initiated 

Immediately.

These procedures are posted on pages:

http://gnso.icann.org/

http://gnso.icann.org/elections/index.html

COUNCIL ELECTION PROCEDURES OCTOBER/ NOVEMBER 2010

Approved 28 October 2010

This document contains the GNSO Council Election Procedures for the GNSO
Council Chair to be seated in Cartagena in December 2010.

References

• ICANN Bylaws (http://www.icann.org/en/general/bylaws.htm#X ) 

Article
X, Section 3, paragraph 7. The GNSO Council shall select the GNSO Chair for a
term the GNSO Council specifies, but not longer than one year. Each House (as
described in Section 6 of this Article) shall select a Vice-Chair, who will be
a Vice-Chair of the whole of the GNSO Council, for a term the GNSO Council
specifies, but not longer than one year. The procedures for selecting the Chair
and any other officers are contained in the GNSO Operating Procedures. In the
event that the GNSO Council has not elected a GNSO Chair by the end of the
previous Chair's term, the Vice- Chairs will serve as Interim GNSO Co-Chairs
until a successful election can be held.

• GNSO Council Operating Procedures approved on 5 August 2010
(http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf )

2.2
Officer Elections: Chair and Vice-Chairs - The GNSO Council shall select the
GNSO Chair and two Vice Chairs as follows:

a. The GNSO Chair shall be elected by a 60 percent vote of both houses. 

b. Each house will be allowed one candidate for GNSO Council Chair. A candidate
for GNSO Council Chair does not need to be a member of a house but must be a
member of the GNSO Council. Should a Chair be elected outside the houses that
Chair will be a non-voting Chair. 

i. All ballots will include the "none of the above" option. In the
event that this option gets 60 percent of both houses, each house will

commence a new nomination period of not longer than 15 days. The election will
be rescheduled for no sooner than 30 days.

ii. In the case of a tie the election will be rescheduled no sooner than 30
days. In the case of a second tie, each house will commence a new nomination
period of not longer than 15 days. The election will be rescheduled for no
sooner than 30 days.

iii. The leading candidate will be defined as the one with the highest score.
For each candidate, determine the percentage of vote received in each house;
add these percentages to determine the score; the leader is the one with the
higher score. (Maximum score equals 200.)

iv. In case neither candidate reaches the 60 percent of both houses threshold,
a second ballot will be held between the leader and "none of the
above."

v. If the single candidate does not reach the 60 percent of both houses
threshold, then each house will commence a new nomination period of not longer
than 15 days. The election will be rescheduled for no sooner than 30 days.

c. Each house shall select a Vice Chair within their respective houses. 

d. A Chair and Vice Chair may not be elected from the same Stakeholder Group. 

e. The Chair or Vice Chair shall retain their votes in their respective houses.

f. In the event that the GNSO Council has not elected a GNSO Council Chair by
the end of the previous Chair's term, the Vice-Chairs will serve as Interim 

GNSO Co-Chairs until a successful election can be held. 

g. The Council shall inform the Board and the Community appropriately and post
the election results on the GNSO website within 2 business days following the 

election.

Chair
Qualifications Summary

Nominees must be members of the council at the time the election is held and
not necessarily at the time that the nominations are made. This means that:

• A current council member who will not be in the new council is not eligible
to run for chair.

• An incoming council member who is not currently in the council is eligible to
run for chair.

Only current GNSO Council members are eligible to make nominations and second
nominations.

Chair Nomination
Process

Per the GNSO Operating Procedures referenced above (Section 2.2.b): “Each house
will be allowed to nominate one candidate for GNSO Council Chair. Each house is
responsible for determining how to nominate its candidate.” To allow for the
possibility of a timely Council election process in Cartagena, each house is
asked to submit its nominee for Council chair for the term beginning at the end
of the 2010 ICANN annual meeting not later than 10, November 2010.

Nominees
shall submit a candidacy statement in writing to the GNSO Secretariat
(gnso.secretariat at gnso.icann.org) as soon as possible after they have been
selected by their house and not later than 22:00 UTC on 12, November 2010.

A candidate for GNSO Council Chair does not need to be a member of the house
selecting the candidate. Should the non voting NCA be elected as chair he/she
would be a non-voting chair. The two houses may, separately, select the same
candidate from the nominee pool if they so wish.

House nominations for Council Chair should be sent to
gnso.secretariat at icann.org. The GNSO Secretariat will send each House’s
nomination to the Council list as soon as it is received.

Voting
Procedure

The candidates from each of the houses shall have the opportunity of meeting
with Council Members during the GNSO Council meeting on 18 November 2010.

The first round of voting for Council Chair will be held electronically from 19 November until 29 November  2010. The GNSO Secretariat
will announce the results of the first round of voting no later than 30 November 2010.

If no election of chair occurs in the first round of voting, the GNSO Operating
Procedures quoted above in Section 2.2.b will be followed.

Seating of the New Chair

Chuck Gomes, current GNSO Council chair, will serve as chair of the Council
meeting on 8 December 2010. The newly elected chair of the Council shall assume
responsibilities at the end of the 2010 ICANN Annual meeting or as soon as an
election occurs thereafter.

If no chair has been elected by the end of the Annual meeting on 10 December
2010, the vice-chairs will assume the chair responsibilities as defined in the
Bylaws and a runoff will be scheduled as described in the GNSO Operating
Procedures.

The winning candidate needs 60% of the votes of each house.

The Council shall inform the Board and the Community appropriately and post the
election results on the GNSO website within 2 business days following the
election.

(Note: The Election of Vice Chairs is house specific and will be defined
elsewhere)

Please let me know if you have any questions.

Thank you.

Kind regards,

Glen

Glen
de Saint Géry

GNSO
Secretariat

gnso.secretariat at gnso.icann.org

http://gnso.icann.org

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mm.icann.org/pipermail/bc-gnso/attachments/20101031/c1db3831/attachment.html>