[bc-gnso] ALERTS from the Secretariat: Agenda for GNSO Council Meeting 17 November 2011

Benedetta Rossi bc-secretariat at icann.org
Thu Nov 10 18:48:37 UTC 2011

Dear BC members,

Please find below the Agenda for the upcoming GNSO Council Meeting on 17 
November 2011 as published by the GNSO Secretariat.

Thank you,

Kind Regards,

Benedetta Rossi
BC Secretariat
bc-secretariat at icann.org

*Agenda for GNSO Council Meeting 17 November 2011.*

The Agenda posted on the *Wiki page* usually has the latest updates:

The*motions* can be found on page:

This agenda was established according to the GNSO Council Operating 
Procedures approved 22 September 2011 for the GNSO Council.

For convenience:

* An excerpt of the ICANN Bylaws defining the voting thresholds is 
provided in Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the absentee 
voting procedures is provided in Appendix 2 at the end of this agenda.

Meeting Time 20:00 UTC 

Coordinated Universal Time: 20:00 UTC

( 12:00 Los Angeles; 15:00 Washington DC;  20:00 London; 21:00 Paris;

18 November 2011
05:00 Tokyo; 09:00 Auckland

Dial-in numbers will be sent individually to Council members. Councilors 
should notify the GNSO Secretariat in advance if a dial out call is needed.

*GNSO Council meeting audiocast *


*_Item 1: Administrative matters (10 minutes)

_*1.1 Roll Call*_
1.2 Statement of interest updates
1.3 Review/amend agenda

1.4. Note the status of minutes for the previous Council meeting per the 
GNSO Operating Procedures:

  * 26 October minutes –approved on 2011.
  * 26 October new Council minutes – approved on

Item 2: GNSO Pending Projects List (5 minutes)_*

Standard agenda item looking at changes made to the GNSO's Pending 
Projects list since the previous meeting.
Refer to Pending Projects list

2.1 Changes to Pending Projects List since last Council meeting 
(Stéphane Van Gelder)

• GNSO activities: 9 (Outreach Task Force DT and Fake Renewal Notices DT 
• Other activities:  11(RAP, request to ICANN Compliance complete – 
Uniformity of Contract IR and Meta Issue, Uniformity of Reporting added)
• Joint SO/AC WGs: 7 (no change).
• Outstanding recommendations: 2 (no change).

*_Item 3: Outreach Task Force Charter (15 minutes)_*

As part of the GNSO improvements, the Operations Steering Committee 
(OSC)'s Constituency and Stakeholder Group Operations Work Team worked 
on a set of recommendations on a global outreach program

A motion is being made to approve the resulting Outreach Task Force's 

This motion is deferred from the Dakar GNSO Council meeting.

Refer to motion 1

3.1 Reading of the Motion (Stéphane Van Gelder)
3.2 Discussion
3.3 Vote

*_Item 4: UDRP (25 minutes)_*

Following the drafting of an Issue Report on a possible review of the 
UDRP, a motion is before the Council to initiate a PDP on this topic and 
that a drafting team be formed to write a charter for the working group.

Refer to motion 2

4.1 Reading of the motion (Mary Wong)
4.2 Discussion
4.3 Vote

If the Council does not approve the above motion, a second motion on 
this issue has been made and will be examined by the Council.

Refer to motion 3

4.4 Reading of the motion (Jeff Neuman)
4.5 Discussion
4.6 Vote

*_Item 5: Open Council Meeting Drafting Team (10 minutes)_*

Following the Singapore meeting, a GNSO Drafting Team (DT) was formed to 
work on possible enhancements to the format of the GNSO Council's Open 

An update was provided to the Council on the DT's work during our Dakar 
Open Council Meeting. As some DT members have since left the Council, 
this discussion item is an opportunity for the Council to decide how to 
take this work forward.

5.1 Update from DT (John Berard ?)
5.2 Discussion
5.3 Next steps

*_Item 6: Dakar Board resolution on the Registrar Accreditation 
Agreement Amendments RAA (15 minutes)_*__

      At its meeting in Dakar, the Board approved a resolution on the
      Registrar Accreditation Agreement Amendments (RAA).


      The resolution requests staff to prepare an issue report as a
      prelude to a PDP. This item is an update from staff on this work.

6.1 Update from Staff (Margie Milam)
6.2 Discussion

*_Item 7: Best Practices to address abusive domain registrations (15 

On 3 February 2011, the GNSO Council resolved to request a discussion 
paper on the creation of non-binding best practices to help registrars 
and registries address the abusive registrations of domain names in 
accordance with the Registration Abuse Policies Working Group Final Report.

The discussion paper was submitted to the Council on 28 September


During the Dakar meeting wrap-up, there were questions on whether a WG 
should be created as a result of the discussion paper and if so a DT 
would need to create the charter. Another question asked was should the 
paper be put out for public comment instead?

7.1 Update from Staff (?)
7.2 Discussion
7.3 Next steps

*_Item 8: Cross-TLD registration scam and domain kiting (20 minutes)_*

Following the Council's request, SSAC has responded that it does not see 
any additional work it can do on this at this time 

During the Dakar meeting wrap-up, it was suggested that Council reps go 
back to their respective groups and think about possible next steps and 
what to do with data once it is available? It was also asked whether 
Staff look at how the ccTLDs address this issue?

This discussion item aims at seeing if this issue should be closed or if 
work should continue.

8.1 Update from Staff (?)
8.2 Discussion
8.3 Next steps

*_Item 9. Any Other Business (5 minutes)_*

Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, 
Section 3)

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the 
GNSO Operating Procedures, the default threshold to pass a GNSO Council 
motion or other voting action requires a simple majority vote of each 
House. The voting thresholds described below shall apply to the 
following GNSO actions:

1. Create an Issues Report: requires an affirmative vote of more than 
25% vote of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as 
described in Annex A): requires an affirmative vote of more than 33% of 
each House or more than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of more 
than 75% of one House and a majority of the other House (“GNSO 
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires 
an affirmative vote of a majority of each House and further requires 
that one GNSO Council member representative of at least 3 of the 4 
Stakeholder Groups supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an 
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain 
Contracting Parties: where an ICANN contract provision specifies that “a 
two-thirds vote of the council” demonstrates the presence of a 
consensus, the GNSO Supermajority vote threshold will have to be met or 
exceeded with respect to any contracting party affected by such contract 

*Appendix 2: Absentee Voting Procedures (**GNSO Operating Procedures 4.4 
4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.
a. Initiate a Policy Development Process (PDP);
b. Approve a PDP recommendation;
c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN 
d. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the 
announced time limit, which shall be 72 hours from the meeting‟s 
adjournment. In exceptional circumstances,announced at the time of the 
vote, the Chair may reduce this time to 24 hours or extend the time to 7 
calendar days, provided such amendment is verbally confirmed by all 
Vice-Chairs present.

4.4.3 The GNSO Secretariat will administer, record, and tabulate 
absentee votes according to these procedures and will provide reasonable 
means for transmitting and authenticating absentee ballots, which could 
include voting by telephone, e- mail, web-based interface, or other 
technologies as may become available.
4.4.4 Absentee balloting does not affect quorum requirements. (There 
must be a quorum for the meeting in which the vote is initiated.)

Local time between October & March, Winter in the NORTHERN hemisphere

Reference (Coordinated Universal Time) UTC 20:00
California, USA (PST 
<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+0DST 
New York/Washington DC, USA (EST) UTC-5+0DST 15:00
Buenos Aires, Argentina (ART 
<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 
Montevideo, Uruguay (UYST 
UTC-3+1DST 18:00
London, United Kingdom (BST) UTC+0DST 20:00
Abuja,Nigeria (WAT 
UTC+1+0DST 21:00
Tunis, Tunisia (CET) UTC+1+0DST 21:00
Bonn, Germany (CET) UTC+1+0DST 21:00
Paris, France (CET) UTC+1+0DST 21:00
Ramat Hasharon, Israel(IST 
UTC+2+0DST 22:00
Karachi, Pakistan (PKT 
UTC+5+0DST 01:00 next day
Beijing, China (CST 
UTC+8+0DST 04:00 next day
Tokyo, Japan (JST 
UTC+9+0DST 05:00 next day
Auckland New Zealand (NZDT 
UTC+12+1DST 09:00 next day

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