[bc-gnso] FOR REVIEW: draft BC comment on ICANN's proposed strategy for meetings

Chris Chaplow chris at andalucia.com
Wed Oct 24 13:17:05 UTC 2012


Mike and members,

 

Thanks for the comments.

In the ICANN proposal there is a list of evaluation criteria, like anything
it comes down to weighting.

 

Is there any criteria that BC members think are missing.

 

Point (e) of Mike’s draft is for  more info from the meeting department and
a further evaluation.

I am thinking we should add other views  at this stage in case a further
published matrix does not happen.

 

One important suggestion in the report,  I have not seen referred to yet is
the concept of  selecting  two alternating core cities in Europe and in Asia
Pacific 

I pose the following question to BC members.  

 

Do you support the idea of core meeting cities?

Do you support that the core will be EU and Asia and  not USA?

Do you believe meetings in "out of the way" locations are beneficial and in
line with ICANN strategy/mission? If so why?

Practical reasons and philosophical reasons may be considered.

Do you believe meetings in "out of the way" locations are too inefficient.
If so why?

 

Best

 

Chris Chaplow
Managing Director
Andalucia.com S.L.
Avenida del Carmen 9
Ed. Puertosol, Puerto Deportivo
1ª Planta, Oficina 30
Estepona, 29680
Malaga, Spain
Tel: + (34) 952 897 865
Fax: + (34) 952 897 874
E-mail:  <mailto:chris at andalucia.com> chris at andalucia.com
Web:  <http://www.andalucia.com/> www.andalucia.com
Information about Andalucia, Spain.

 

De: owner-bc-gnso at icann.org [mailto:owner-bc-gnso at icann.org] En nombre de
Steve DelBianco
Enviado el: miércoles, 24 de octubre de 2012 3:41
Para: bc - GNSO list
Asunto: [bc-gnso] FOR REVIEW: draft BC comment on ICANN's proposed strategy
for meetings

 

BC member Mike Roberts has drafted a comment for review, regarding ICANN's
proposed plan for consolidating meeting locations. 

 

ICANN's Public Comment page for the proposed strategy is here
<http://www.icann.org/en/news/public-comment/meetings-proposal-2012-02oct12-
en.htm> .    The strategy document is here
<http://www.icann.org/en/about/participate/meetings-proposal-02oct12-en.pdf>
.  

 

As I wrote last week, this proposal is to retain 3 meetings per year, two of
which are always in Europe and Asia.  For 2014, 2015, and 2016, here is
ICANN's proposal:

Asia/Pacific gets 1st meeting of each year 

Europe gets 2nd meeting of each year

North America/Africa/Latin America alternate for the 3rd meeting.

 

Below is the BC comment proposed by Mike Roberts:

 

 The BC endorses the staff proposal to revise the public meetings calendar
and offers these additional comments.

 

 (a) There should be a continuous meetings evaluation process.  ICANN public
meetings are now large and expensive undertakings - over $2 million for
ICANN, and undoubtedly more than that for participant travel and
accommodation costs. The number, timing and scope of public meetings should
be carefully reviewed to make best use of scarce resources.  As ICANN
changes, so should the meetings adjust to new circumstances.

 

 (b) Consistent with its commitment to openness and transparency, ICANN
should place a high priority on selecting host country sites with minimal
visa requirements and favorable travel costs for participants from
developing nations.

 

 (c) Proposed contracts with venues and hotels should include a substantial
discount from standard rates, and these discounts should be available to all
attendees.

 

 (d) The Internet infrastructure of meeting sites must be more than
"adequate."  ICANN should continue to foster investment in Internet
facilities everywhere, and should reward hosts who demonstrate their
commitment to the network by providing superior access and bandwidth.

 

 (e) The BC suggests that the next step is for the staff to complete an
evaluation matrix for the proposed future sites, identifying key selection
factors, and post this information for additional public comment.

 

Initial comments close 17-Nov.   That gives us enough time to allow our
regular 14-day review and approval period.  So, please reply all with your
questions or suggestions regarding this draft, before 6-Nov-2012. 

 

Note that  Several comments have already been filed on this topic (link
<http://forum.icann.org/lists/meetings-proposal-2012/> ), including a
sobering note from Michelle Chaplow about hotel pricing.

 

Thanks again to Mike Roberts for taking the lead here. 

 

 

Steve DelBianco

Vice chair for policy coordination

Business Constituency

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