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<DIV><FONT size=2 face=Arial>Dear Members</FONT></DIV>
<DIV><FONT size=2 face=Arial></FONT> </DIV>
<DIV><FONT size=2 face=Arial>For your information, below are the relevant
sections of the Charter regarding the election of an Executive
Committee.</FONT></DIV>
<DIV><FONT size=2 face=Arial></FONT> </DIV>
<DIV><FONT size=2 face=Arial>A point of clarity regarding clause 5.1 in
reference to 'members'. This is an exceptional membership year; the
decision has been taken to delay invoicing for 2010 until the newly-elected
Executive Committee has drawn up a budget and set fees. For the purpose of these
elections, BC members as of 31 December 2009 are eligible to stand for
election, to nominate and to vote.</FONT></DIV>
<DIV><FONT size=2 face=Arial></FONT> </DIV>
<DIV><FONT size=2 face=Arial>Best wishes</FONT></DIV>
<DIV><FONT size=2 face=Arial>Gary</FONT></DIV>
<DIV><FONT size=2
face=Arial>---------------------------------------------------------</FONT></DIV>
<DIV><FONT size=2><FONT face=Arial><STRONG></STRONG></FONT></FONT> </DIV>
<DIV><FONT size=2><FONT face=Arial><STRONG>4.2. Executive
Committee</STRONG><BR>The Constituency will have an Executive Committee
comprised as follows:</FONT></FONT></DIV>
<UL>
<LI><FONT size=2><FONT face=Arial>A Chair </FONT></FONT>
<LI><FONT size=2><FONT face=Arial>A Vice Chair for policy coordination
</FONT></FONT>
<LI><FONT size=2><FONT face=Arial>A Vice Chair for finance and operations
</FONT></FONT>
<LI><FONT size=2><FONT face=Arial>A representative to the Commercial
Stakeholder Group </FONT></FONT>
<LI><FONT size=2 face=Arial>Any Constituency members selected as Council
members.</FONT></LI></UL>
<DIV>
<P><FONT size=2 face="Arial, Helvetica, sans-serif"><STRONG>4.7 Terms and
eligibility<BR></STRONG></FONT><FONT color=#808080 size=2
face="Arial, Helvetica, sans-serif"><FONT color=#000000>The terms of office of
the Chair, Vice Chairs and CSG representative shall be one year. The terms of
the GNSO council representative shall be as specified in the ICANN by-laws. To
be eligible to stand for a position on the Executive Committee the candidate
must have been a member of the Constituency for at least the immediately
preceding 12 months.</FONT></FONT></P>
<P><FONT size=2 face="Arial, Helvetica, sans-serif"><STRONG>5.
Elections</STRONG><BR>5.1. The election process for the Executive Committee will
be initiated by a nomination period of two weeks. The Chair, Vice Chairs and CSG
representative will be elected at the same time. The timing of elections for
GNSO representatives and Nominating Committee delegates will be determined by
the ICANN by-laws. Any member of the Business Constituency may nominate one
other member. This process (including receiving nominations, communicating
nominations and publishing an overview of results) will be initiated and managed
by the Secretariat. If at the close of nominations, it would result in all
Executive Committee except Council representatives, or all Council
representatives, being from the same region, the nomination period may be
extended to improve geographic diversity. </FONT></P>
<P><FONT size=2 face="Arial, Helvetica, sans-serif">5.2. Immediately following
the nomination period, and a one week discussion period to talk with the
candidates if time allows, the Secretariat will open an election period of one
week, during which it will receive votes from members of the Constituency
electronically, typically via e-mail.</FONT></P>
<P><FONT size=2 face="Arial, Helvetica, sans-serif">5.3. Depending on category
BC members have 3, 2 or 1 vote(s). Votes are cast as a block and are not
divisible. The Secretariat will allocate votes cast according to
category.</FONT></P>
<P><FONT size=2 face="Arial, Helvetica, sans-serif">5.4. Proxy votes are allowed
subject to written notification to the Secretariat by the designated
representative of the member after the nomination period and before the start of
the voting period and subject to the proxy conditions of article 3.6.</FONT></P>
<P><FONT size=2 face="Arial, Helvetica, sans-serif">5.5. The winner(s) will be
candidates receiving the largest number of votes. To ensure geographical
diversity the Executive Committee may impose elimination rules based on ICANN
geographical regions. Such rules will be made known before the start of
voting.</FONT></P>
<P><FONT size=2 face="Arial, Helvetica, sans-serif">5.6. In case of a tie a new
election will be held among the nominees in the tie.</FONT></P></DIV>
<DIV align=left><FONT size=2 face="Arial, Helvetica, sans-serif"><STRONG>8.
Communication Guidelines</STRONG> </FONT></DIV>
<DIV align=left><FONT size=2 face="Arial, Helvetica, sans-serif">8.2.3. Special
rules for elections <BR>During elections there is a need for special
rules in line with Article 5 of the Charter to ensure the integrity of the
process and fairness to all candidates. This means inter alia that the returning
officer for the election will unless otherwise agreed instruct the
list administrator as follows: <BR>to open a nomination period but only publish
nominations to the list at the close of that period;<BR>to open a discussion
period (where the external timetable allows) but to monitor air time to
ensure fairness to all candidates, and if necessary delete or
suspend postings;<BR>to open a voting period and suspend all election and
candidate related list mail during that period. </FONT></DIV>
<DIV>
<P><FONT size=2 face="Arial, Helvetica, sans-serif">8.2.4 Types of list<BR>the
BC will operate an open list with direct posting facility for BC members which
is archived and available to members. This list is intended for dynamic
discussions such as on policy.<BR>the BC will also operate an internal list for
indirect posting via the BC Secretariat. This list is intended for
administrative matters such as elections.</FONT></P></DIV></FONT></BODY></HTML>