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We were trying to come with one easy method for everything. And the Secretary can of course have staff post.
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<font face="Tahoma" size="2"><b>From:</b> Samantha Eisner<br>
<b>Sent:</b> Thursday, April 14, 2016 01:48:13 PM<br>
<b>To:</b> Gregory, Holly; John Jeffrey; Amy Stathos; Daniel Halloran<br>
<b>Cc:</b> 'ICANN@adlercolvin.com'; Sidley ICANN CCWG; bylaws-coord@icann.org<br>
<b>Subject:</b> Re: Reminder re 21.5 Notices<br>
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<div>Most postings to the website do not go through the Secretary.</div>
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<div>We were OK with a posting requirement for the Notices and EC-related communications as required under the Bylaws, but for general communications that might happen to go to/from the EC or EC Chairs Council, it would seem preferable to have the EC determine
how those should be made public, which could be done (for example) through having an EC page on the ICANN website, or something like that.</div>
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<span style="font-weight:bold">From: </span>"Gregory, Holly" <<a href="mailto:holly.gregory@sidley.com">holly.gregory@sidley.com</a>><br>
<span style="font-weight:bold">Date: </span>Thursday, April 14, 2016 at 11:05 AM<br>
<span style="font-weight:bold">To: </span>Samantha Eisner <<a href="mailto:samantha.eisner@icann.org">samantha.eisner@icann.org</a>>, John Jeffrey <<a href="mailto:john.jeffrey@icann.org">john.jeffrey@icann.org</a>>, Amy Stathos <<a href="mailto:amy.stathos@icann.org">amy.stathos@icann.org</a>>,
Daniel Halloran <<a href="mailto:daniel.halloran@icann.org">daniel.halloran@icann.org</a>><br>
<span style="font-weight:bold">Cc: </span>"<a href="mailto:'ICANN@adlercolvin.com">'ICANN@adlercolvin.com</a>'" <<a href="mailto:ICANN@adlercolvin.com">ICANN@adlercolvin.com</a>>, Sidley ICANN CCWG <<a href="mailto:sidleyicannccwg@sidley.com">sidleyicannccwg@sidley.com</a>>,
"<a href="mailto:bylaws-coord@icann.org">bylaws-coord@icann.org</a>" <<a href="mailto:bylaws-coord@icann.org">bylaws-coord@icann.org</a>><br>
<span style="font-weight:bold">Subject: </span>RE: Reminder re 21.5 Notices<br>
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<div style="word-wrap:break-word">Who else can post to the website? Other than Secretary?<br>
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<font face="Tahoma" size="2"><b>From:</b> Samantha Eisner<br>
<b>Sent:</b> Thursday, April 14, 2016 01:04:13 PM<br>
<b>To:</b> Gregory, Holly; John Jeffrey; Amy Stathos; Daniel Halloran<br>
<b>Cc:</b> <a href="mailto:'ICANN@adlercolvin.com">'ICANN@adlercolvin.com</a>'; Sidley ICANN CCWG;
<a href="mailto:bylaws-coord@icann.org">bylaws-coord@icann.org</a><br>
<b>Subject:</b> Re: Reminder re 21.5 Notices<br>
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<div style="color:rgb(0,0,0); font-family:Calibri,sans-serif; font-size:14px">My concern is with the language:</div>
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<div><span style="color:rgb(0,0,0); font-family:Arial,sans-serif; font-size:16px; text-indent:-24px">"copies of communications . . . to or from the EC or the EC Chairs Council shall be provided to the Secretary and the Decisional Participants, and the Secretary
shall post them on the Website.</span><font face="Arial,sans-serif"><span style="font-size:16px">”</span></font></div>
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<div style="color:rgb(0,0,0); font-family:Calibri,sans-serif; font-size:14px">This says that all communications to or from the EC or the EC Chairs Council are provided to the Secretary for posting to the website. That doesn’t have anything to do with Notice,
and could be any type of communication. This reads as if the Secretary is responsible for the transparency of the EC and for posting all communications. That in and of itself is problematic. Further, this is a Notice section and the discussion of posting
of communications doesn’t seem to fit.</div>
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<div style="color:rgb(0,0,0); font-family:Calibri,sans-serif; font-size:14px">Thanks, </div>
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<div style="color:rgb(0,0,0); font-family:Calibri,sans-serif; font-size:14px">Sam</div>
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<span style="font-weight:bold">From: </span>"Gregory, Holly" <<a href="mailto:holly.gregory@sidley.com">holly.gregory@sidley.com</a>><br>
<span style="font-weight:bold">Date: </span>Thursday, April 14, 2016 at 10:53 AM<br>
<span style="font-weight:bold">To: </span>Samantha Eisner <<a href="mailto:samantha.eisner@icann.org">samantha.eisner@icann.org</a>>, John Jeffrey <<a href="mailto:john.jeffrey@icann.org">john.jeffrey@icann.org</a>>, Amy Stathos <<a href="mailto:amy.stathos@icann.org">amy.stathos@icann.org</a>>,
Daniel Halloran <<a href="mailto:daniel.halloran@icann.org">daniel.halloran@icann.org</a>><br>
<span style="font-weight:bold">Cc: </span>"<a href="mailto:'bylaws-coord@icann.org">'bylaws-coord@icann.org</a>'" <<a href="mailto:bylaws-coord@icann.org">bylaws-coord@icann.org</a>>, "<a href="mailto:'ICANN@adlercolvin.com">'ICANN@adlercolvin.com</a>'" <<a href="mailto:ICANN@adlercolvin.com">ICANN@adlercolvin.com</a>>,
Sidley ICANN CCWG <<a href="mailto:sidleyicannccwg@sidley.com">sidleyicannccwg@sidley.com</a>><br>
<span style="font-weight:bold">Subject: </span>RE: Reminder re 21.5 Notices<br>
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I have taken a closer look at this and believe that the language at 21.5(b) is good. I don't follow your concern. <br>
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<font face="Tahoma" size="2"><b>From:</b> Gregory, Holly<br>
<b>Sent:</b> Thursday, April 14, 2016 12:03:53 PM<br>
<b>To:</b> Samantha Eisner; John Jeffrey; Amy Stathos; Daniel Halloran<br>
<b>Cc:</b> <a href="mailto:'bylaws-coord@icann.org">'bylaws-coord@icann.org</a>';
<a href="mailto:'ICANN@adlercolvin.com">'ICANN@adlercolvin.com</a>'; Sidley ICANN CCWG<br>
<b>Subject:</b> RE: Reminder re 21.5 Notices<br>
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<div>Please provide your suggested revision. I'm not fully following your concerns.
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<font face="Tahoma" size="2"><b>From:</b> Samantha Eisner<br>
<b>Sent:</b> Thursday, April 14, 2016 12:01:58 PM<br>
<b>To:</b> Gregory, Holly; John Jeffrey; Amy Stathos; Daniel Halloran<br>
<b>Cc:</b> <a href="mailto:'bylaws-coord@icann.org">'bylaws-coord@icann.org</a>';
<a href="mailto:'ICANN@adlercolvin.com">'ICANN@adlercolvin.com</a>'; Sidley ICANN CCWG<br>
<b>Subject:</b> Re: Reminder re 21.5 Notices<br>
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<div>Hi - </div>
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<div>We have a concern with the language as provided at 21.5(b), and with the note accompanying that language. </div>
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<div>This seems to confuse the issue of communications among the EC and its decisional participants with notices, and I think we’d benefit from keeping 21.5 just about notices. To that end, I’d remove the inclusion of communications, as well as the specific
reference to the EC Chairs Council in the new (b). There shouldn’t be any notices that the Secretary receives from the EC, Chairs Council, or Decisional Participants that there would be any concern in posting. Further, the communications reference, as previously
seen at 6.3, was easily understood as communications called for within the Bylaws, and not just a general “communications” reference as it now reads. </div>
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<div>I think that the communications reference remains is better housed in Article 6 – there needs to be some assurance of transparency of those processes and discussions of how they interact with each other within their governing document. </div>
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<div>As we’ve discussed previously, there still is nothing in the Bylaws that gives assurance of transparency of the EC processes, as there have been statements that their processes will be so transparent anyway that we don’t need to address it. The more I
look at the recent edits, the more I’m concerned that we’re trying to house the EC’s transparency requirements with ICANN’s Secretary, which seems quite awkward.</div>
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<div>The EC will have to develop clear rules on how it will communicate to maintain privilege (if appropriate) , for example, in the maintenance of an IRP or a legal action, but I don’t think that’s something we address by reference in the notice section. </div>
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<div>Given that we’re not clear on what the drive was for this change, is it possible for you to try to revise this again to meet the objectives? We can also try if you’d like.</div>
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<div>Thanks,</div>
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<div>Sam</div>
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<span style="font-weight:bold">From: </span>"Gregory, Holly" <<a href="mailto:holly.gregory@sidley.com">holly.gregory@sidley.com</a>><br>
<span style="font-weight:bold">Date: </span>Tuesday, April 12, 2016 at 7:38 AM<br>
<span style="font-weight:bold">To: </span>Samantha Eisner <<a href="mailto:samantha.eisner@icann.org">samantha.eisner@icann.org</a>>, John Jeffrey <<a href="mailto:john.jeffrey@icann.org">john.jeffrey@icann.org</a>>, Amy Stathos <<a href="mailto:amy.stathos@icann.org">amy.stathos@icann.org</a>>,
Daniel Halloran <<a href="mailto:daniel.halloran@icann.org">daniel.halloran@icann.org</a>>, "<a href="mailto:turcotte.bernard@gmail.com">turcotte.bernard@gmail.com</a>" <<a href="mailto:turcotte.bernard@gmail.com">turcotte.bernard@gmail.com</a>><br>
<span style="font-weight:bold">Cc: </span>"<a href="mailto:'bylaws-coord@icann.org">'bylaws-coord@icann.org</a>'" <<a href="mailto:bylaws-coord@icann.org">bylaws-coord@icann.org</a>>, "<a href="mailto:'ICANN@adlercolvin.com">'ICANN@adlercolvin.com</a>'" <<a href="mailto:ICANN@adlercolvin.com">ICANN@adlercolvin.com</a>>,
Sidley ICANN CCWG <<a href="mailto:sidleyicannccwg@sidley.com">sidleyicannccwg@sidley.com</a>><br>
<span style="font-weight:bold">Subject: </span>Reminder re 21.5 Notices<br>
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<p class="MsoBodyText">Just a reminder that the language we sent yesterday for 21.5 (copied below) with changes that we have since incorporated into the revised Article 6 just sent remains relevant and needs to be incorporated into the next draft:
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<p class="ARTACAPL2" style="page-break-after:avoid"> </p>
<p class="ARTACAPL2" style="page-break-after:avoid">[21.5] NOTICES</p>
<p class="ARTACAPL3" style=""><span style="">(a)<span style="font-style:normal; font-variant:normal; font-weight:normal; font-size:7pt; line-height:normal; font-family:'Times New Roman'">
</span></span>All notices to be given to the EC Chairs Council, the Decisional Participants, or the Secretary pursuant to any provision of these Bylaws shall be given either (a) in writing at the address of the appropriate party as set forth below or (b) via
electronic mail as provided below, unless that party has given a notice of change of postal or email address, as provided in this
<u>Section 21.5</u>. Any change in the contact information for notice below will be given by the party within 30 days of such change. Any notice required by these Bylaws will be deemed to have been properly given (i) if in paper form, when delivered in person
or via courier service with confirmation of receipt or (ii) if via electronic mail, upon confirmation of receipt by the recipient’s email server, provided that such notice via electronic mail shall be followed by a copy sent by regular postal mail service
within three days. In the event other means of notice become practically achievable, such as notice via a secure website, the EC Chairs Council, the Decisional Participants, and ICANN will work together to implement such notice means.</p>
<p class="MsoBlockText" style="margin-right:0in; margin-bottom:0in; margin-left:.5in; margin-bottom:.0001pt">
If to ICANN, addressed to:</p>
<p class="MsoBlockText" style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt">
Internet Corporation for Assigned Names and Numbers</p>
<p class="MsoBlockText" style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt">
12025 Waterfront Drive, Suite 300</p>
<p class="MsoBlockText" style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt">
Los Angeles, CA 90094-2536</p>
<p class="MsoBlockText" style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt">
USA</p>
<p class="MsoBlockText" style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt">
Email: [___]</p>
<p class="MsoBlockText" style="margin-left:1.0in">Attention: Secretary </p>
<p class="MsoBlockText" style="margin-right:0in; margin-bottom:0in; margin-left:.5in; margin-bottom:.0001pt">
If to the EC Chairs Council, addressed to:</p>
<p class="MsoBlockText" style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt">
[________________]</p>
<p class="MsoBlockText" style="margin-right:0in; margin-bottom:0in; margin-left:1.0in; margin-bottom:.0001pt">
[________________]</p>
<p class="MsoBlockText" style="margin-left:1.0in">[________________]</p>
<p class="MsoBlockText" style="margin-left:.5in">If to a Decisional Participant, addressed to the contact information available at [insert Website reference].</p>
<p class="ARTACAPL3" style=""><span style="">(b)<span style="font-style:normal; font-variant:normal; font-weight:normal; font-size:7pt; line-height:normal; font-family:'Times New Roman'">
</span></span>Unless otherwise required by a particular Bylaws provision, in addition to notices required by these Bylaws to specified recipients, copies of communications or notices to or from the EC or the EC Chairs Council shall be provided to the Secretary
and the Decisional Participants, and the Secretary shall post them on the Website.</p>
<p class="MsoBodyText"> </p>
<p class="MsoNormal"><span style="font-size:12.0pt; color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span></p>
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<p class="MsoNormal" style=""><b><span style="font-size:10pt; font-family:Arial,sans-serif; color:rgb(31,73,125)">HOLLY</span></b><span style="font-size:10pt; font-family:Arial,sans-serif; color:rgb(31,73,125)"> <b>J. GREGORY</b></span><span style="font-size:12pt; font-family:'Times New Roman',serif; color:rgb(31,73,125)"><br>
</span><span style="font-size:9pt; font-family:Arial,sans-serif; color:rgb(31,73,125)">Partner and Co-Chair<br>
Corporate Governance & Executive Compensation Practice Group</span></p>
<p class="MsoNormal" style=""><b><span style="font-size:10pt; font-family:Arial,sans-serif; color:rgb(31,73,125)">Sidley Austin LLP</span></b><span style="font-size:9pt; font-family:Arial,sans-serif; color:rgb(31,73,125)"><br>
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</span><span style="font-size:9pt; font-family:Arial,sans-serif; color:rgb(31,73,125)"><a href="mailto:holly.gregory@sidley.com" title="Click to send email to Gregory, Holly">holly.gregory@sidley.com</a></span><span style="font-size:12pt; font-family:'Times New Roman',serif; color:rgb(31,73,125)"><br>
<a href="http://www.sidley.com/" title="www.sidley.com"><span style="font-size:9pt; font-family:Arial,sans-serif">www.sidley.com</span></a></span></p>
<p class="MsoNormal" style=""><a href="http://www.sidley.com/"><span style="font-size:10pt; font-family:Arial,sans-serif; text-decoration:none"><img border="0" width="35" height="35" id="_x0000_i1025" src="http://www.sidley.com/files/upload/signatures/SA-autosig.png" alt="http://www.sidley.com/files/upload/signatures/SA-autosig.png"></span></a><span style="font-size:10pt; font-family:Arial,sans-serif; color:rgb(31,73,125)"> </span><b><span style="font-size:10pt; font-family:Arial,sans-serif; color:rgb(31,73,125)">SIDLEY
AUSTIN LLP</span></b><span style="font-size:10pt; font-family:'Times New Roman',serif; color:rgb(31,73,125)"></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:10pt; font-family:Tahoma,sans-serif">From:</span></b><span style="font-size:10pt; font-family:Tahoma,sans-serif"> Gregory, Holly
<br>
<b>Sent:</b> Tuesday, April 12, 2016 10:20 AM<br>
<b>To:</b> <a href="mailto:Samantha.Eisner@icann.org">Samantha.Eisner@icann.org</a>; (<a href="mailto:john.jeffrey@icann.org">john.jeffrey@icann.org</a>);
<a href="mailto:amy.stathos@icann.org">amy.stathos@icann.org</a>; <a href="mailto:daniel.halloran@icann.org">
daniel.halloran@icann.org</a><br>
<b>Cc:</b> <a href="mailto:bylaws-coord@icann.org">bylaws-coord@icann.org</a>; <a href="mailto:ICANN@adlercolvin.com">
ICANN@adlercolvin.com</a>; Sidley ICANN CCWG<br>
<b>Subject:</b> Revised Article 6</span></p>
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<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F497D">Dear John, Sam and team, Attached please find a revised Article 6, that has been edited to more fully describe in one place the powers of the EC and address other related issues. This
Article 6 should replace and supersede all prior drafts. Please confirm your receipt. For inclusion in the next draft of the ICANN Bylaws. Please let us know if you have any questions or concerns. Holly and Rosemary</span></p>
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<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:10pt; font-family:Arial,sans-serif; color:rgb(31,73,125)">HOLLY</span></b><span style="font-size:9pt; font-family:Arial,sans-serif; color:rgb(31,73,125)"> </span><b><span style="font-size:10pt; font-family:Arial,sans-serif; color:rgb(31,73,125)">GREGORY</span></b><span style="font-size:9pt; font-family:Arial,sans-serif; color:rgb(31,73,125)"><br>
Partner<br>
<br>
</span><b><span style="font-size:10pt; font-family:Arial,sans-serif; color:rgb(31,73,125)">Sidley Austin LLP</span></b><b><span style="font-size:9pt; font-family:Arial,sans-serif; color:rgb(31,73,125)"><br>
</span></b><span style="font-size:9pt; font-family:Arial,sans-serif; color:rgb(31,73,125)">+1 212 839 5853<br>
<a href="mailto:holly.gregory@sidley.com" title="Click to send email to Gregory, Holly">holly.gregory@sidley.com</a></span></p>
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