[Ccpdp-rm] NOTES & ACTION ITEMS | ccPDP3-RM Working Group | 25 March 2020 | 12:00 UTC
Stephen Deerhake @ ASNIC
sdeerhake at nic.as
Sun Mar 29 18:14:05 UTC 2020
Thank you for your confidence and support.
Best Regards,
/Stephen
From: Ccpdp-rm <ccpdp-rm-bounces at icann.org> on behalf of Mirjana Tasić <Mirjana.Tasic at rnids.rs>
Date: Sunday, March 29, 2020 at 11:02
To: Joke Braeken <joke.braeken at icann.org>, "ccpdp-rm at icann.org" <ccpdp-rm at icann.org>
Subject: Re: [Ccpdp-rm] NOTES & ACTION ITEMS | ccPDP3-RM Working Group | 25 March 2020 | 12:00 UTC
Hello everyone,
I support Stephen and Eberhard as Chair and Vice Chair
Mirjana Tasic
From: Ccpdp-rm <ccpdp-rm-bounces at icann.org> on behalf of Joke Braeken <joke.braeken at icann.org>
Date: Wednesday, 25 March 2020 at 14:16
To: "ccpdp-rm at icann.org" <ccpdp-rm at icann.org>
Subject: [Ccpdp-rm] NOTES & ACTION ITEMS | ccPDP3-RM Working Group | 25 March 2020 | 12:00 UTC
Hello everyone,
Please find included below the action items and notes from today’s ccPDP-RM Working Group meeting, held on Wednesday, 25 March 2020 at 13.00 UTC.
The high-level notes included below are designed to help the WG navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The recordings are provided separately and are posted on the wiki at: https://community.icann.org/x/EyqJBw. Thank you.
Best regards, Joke Braeken
ACTION ITEMS
ACTION ITEM #1:
Members of the ccPDP3-RM are invited to nominate and second - via the group’s mailing list - one Chair and one Vice Chair. Deadline is 3 April 2020, end of day.
ACTION ITEM #2:
If group members have comments or suggestions on the draft rules of engagement, kindly share them on the mailing list ahead of the next meeting. Review the Rules of Engagement here: https://community.icann.org/x/EyqJBw or find them on the mailing list.
ACTION ITEM #3:
During the next meeting:
· PTI Staff to provide an explanation on PTI/IANA Escalation Procedures
· Allan McGillivray to provide explanation on the CSC procedures
ACTION ITEM #4
The Secretariat asked to also send ICS invites, together with the regular calendar invites.
NOTES
1. Welcome and roll-call
* Welcome by Bart Boswinkel, issue manager and ccNSO support staff, together with Kimberly (Kim) Carlson and Joke Braeken.
* First meeting: focusing on the scope of the group, and the action items.
* Attendance taken from the zoom room. Apologies received from Jaap Akkerhuis, Sean Copeland. Calls will be recorded and the recording will be posted on the public wiki: https://community.icann.org/x/EyqJBw
* Those attending the meeting are invited to briefly introduce themselves and explain why they joined the group.
* If you are unable to attend future meetings, kindly send your apology to the ccNSO Secretariat ahead of the meeting.
* Hope all is well with all of you. Many of us are in lock down, staff and group members alike. Please stay safe and in good health.
2. Brief virtual introduction of membership
Completed.
Group consists of members, participants, observers and experts.
* Members are related to a ccTLD Manager, and appointed by the ccNSO Council. See the role of the members in the Charter. Members are asked to nominate/second a Chair and Vice Chair. If it ever comes to a vote, as per the instructions of the leadership team, only members can vote.
* Otherwise participants, observers and experts participate on equal footing.
* Participants: SO/AC appointed
* Observers: Council Chair for instance
* Experts: ISO-3166 expert (Jaap), IANA/PTI staff and other icann staff, where needed.
3. Brief overview of goal and issues the WG needs to address
Third Country code Policy Development Process (ccPDP3)
Annex B of ICANN bylaws applied to this effort. Working method: either a task force or a working group. Council and community have chosen the WG model.
The issue report includes the opinion of the ICANN bylaws. The work of this group is within the scope of the bylaws. The outcome of this group is directed at ICANN, the IANA Functions Operator (IFO), PTI. ICANN’s General Council also evaluated whether the work of this group has lasting value. The result is expected to have lasting value.
GAC will be requested to provide advice, at the stage of the final report. Therefore representatives from GAC are kindly invited to participate in the work of this group.
Timeline of this group, is part of the ccPDP3- part 1 (retirement)
The Charter was included in the issue report. Includes a section on scope.
All materials will be posted on the Group’s workspace
* Contextual material (see further details in the slide deck shared during today’s meeting)
· Letters of exchange, accountability work. Reference to an arbitrage clause. Area where there is currently a review mechanism in place, which might overlap with the work of this group
· Work of the CCWG on the IANA stewardship transition and the CCWG Accountability.
* Topics the group needs to work on
* Deliverables by this group:
· Interim paper: to be shared for public comment. Will contain the result of the deliberations of this WG (ccPDP3-RM)
· Final paper, which the issue manager will include in an interim report. This is the document where both efforts (ccPDP3-retirement and ccPDP3-review mechanisms) will be included.
* Timeline. Unclear if and when there will be a face-to-face meeting in the future. Nick believes the timeline is unrealistic
4. Initial Work items
* Chair and Vice-chair election procedure
Procedure, as included in the Charter: nomination and seconding of a Chair and Vice-Chair. The ccNSO Council will appoint the leadership team, either via email or at its next meeting.
Requirements:
* Chair and Vice-Chair needs to be a member of the WG
Advice:
* Availability, including availability for prep meetings. 3 to 4 hours per week are needed. Stephen and Eberhard say it requires more time.
* Experience in chairing a group
How to nominate and second? All members are invited to nominate/second a Chair and Vice Chair. Deadline is 3 April, the end of the day.
Confirm the nominations/secondments during the next meeting. Once the WG has completed this step, and the nominees accepted their nomination, we proceed to nomination/appointment by the ccNSO Council.
ACTION ITEM #1:
Members of the ccPDP3-RM are invited to nominate and second - via the group’s mailing list - one Chair and one Vice Chair. Deadline is 3 April 2020, end of day.
2. Rules of Engagement
Adjusted from the rules of engagement by the retirement WG. Refinement of the Charter. This will be the first document the group needs to discuss.
The draft Rules of Engagement and slides used during today’s meeting are published on the workspace: https://community.icann.org/x/EyqJBw
ACTION ITEM #2:
If group members have comments or suggestions on the draft rules of engagement, kindly share them on the mailing list ahead of the next meeting.
A meeting every 2 weeks. Scheduled for 90 minutes, where the last 30 min are tentative. 6h rotational basis.
When commenting on documents, please use line items
What is adopted, is adopted after 2 readings
Red-lined versions will be circulated at least 2 days ahead of the meeting
Consensus decision.
Engage with the broader community at the face to face ICANN public meetings.
3. Current procedures, which may be relevant and/or are related
* ICANN bylaws
* ccTLD Accountability Framework and Exchange of Letters
* PTI/IANA Escalation Procedures
ACTION ITEM #3:
During the next meeting:
* PTI Staff to provide an explanation on PTI/IANA Escalation Procedures
* Allan to provide explanation on the CSC procedures
5. AOB
6. Next meetings
8 April 2020 (18 UTC)
26 April 2020
ACTION ITEM #4
The Secretariat asked to also send ICS invites, together with the regular calendar invites.
Both Stephen and Eberhard express thanks for the support and nominations. They both wish to serve as Chair and Vice-Chair for the ccPDP3-RM Working Group.
7. Closure
During the next meeting, the group will address:
* rules of engagement
* Confirmation of the chair and Vice-chair
* PTI and CSC procedures
Thank you. Bye all.
Joke Braeken
ccNSO Policy Advisor
joke.braeken at icann.org<mailto:joke.braeken at icann.org>
Follow @ccNSO on Twitter: https://twitter.com/ccNSO
Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/
http://ccnso.icann.org
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