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<p class="MsoNormal"><span lang="EN-US">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Please find included below the notes from today’s ccPDP3-RM meeting, held on 17 June 2020 at 4 UTC.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Joke Braeken<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l4 level1 lfo1;vertical-align:baseline">
<b>Welcome and roll call</b><b><span style="font-size:12.0pt"><o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Welcome by Stephen Deerhake, Chair ccPDP3-RM.</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Request by Eberhard Lisse to switch off videos, to save bandwidth. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt;text-indent:0cm;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><b><span style="font-size:12.0pt;color:black"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">Administrative announcements, if any</span></b><b><span style="font-size:12.0pt;color:black"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt;text-indent:0cm;mso-list:l6 level1 lfo3;vertical-align:baseline">
<![if !supportLists]><b><span style="font-size:12.0pt;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">Action Items, if any</span></b><b><span style="font-size:12.0pt;color:black"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt;text-indent:0cm;mso-list:l2 level1 lfo4;vertical-align:baseline">
<![if !supportLists]><b><span style="font-size:12.0pt;color:black"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">IRP and Engagement Process – ICANN Legal</span></b><b><span style="font-size:12.0pt;color:black"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level1 lfo5;vertical-align:baseline">
Both Nigel and Becky are on the Board accountability committee. Both are attending today’s meeting.<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level1 lfo5;vertical-align:baseline">
Presentation by Amy Stathos. Slides can be found on the wiki: <a href="https://community.icann.org/x/ioXsBw">
<span style="color:#1155CC">https://community.icann.org/x/ioXsBw</span></a><o:p></o:p>
<ul style="margin-top:0cm" type="circle">
<li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level2 lfo5;vertical-align:baseline">
Bylaws supplemented by Interim supplemental rules (developed by IRT) and the international arbitration rules for the international centre for dispute resolution.<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level2 lfo5;vertical-align:baseline">
Independent third party review. Defined in the process is a dispute as any action or failure to act by ICANN org or individual members of those groups, that violate the bylaws. (see slide deck)<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level2 lfo5;vertical-align:baseline">
Definition of claimant included in the slide deck displayed by Amy as well.<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level2 lfo5;vertical-align:baseline">
IRP Standard of Review<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level2 lfo5;vertical-align:baseline">
IRP Proceeding: deadlines as specified in the Interim Supplemental Procedures. 120 days following the day on which the claimant becomes aware. 12 month deadline of the date of action or inaction.<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level2 lfo5;vertical-align:baseline">
Arbitration looks a lot like international arbitration. Includes written briefs, limited to document production, witness statements, expert reports, interim hearings, final hearing.<o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level2 lfo5;vertical-align:baseline">
IRP Panel Decision and Board Consideration. Many occasions where the panel members make recommendations, but the Board decides. <o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level2 lfo5;vertical-align:baseline">
About the composition of the IRP Standing Panel. Establishment asap. <o:p></o:p></li><li style="color:black;margin-top:0cm;margin-bottom:0cm;margin-bottom:.0001pt;mso-list:l5 level2 lfo5;vertical-align:baseline">
Cooperative Engagement Process (CEP). as a precursor to an IRP provided by bylaws art 4. CEP is voluntary.<o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Since the Oct 2016 bylaws have been put in place, there are 3 actions’s IRPs pending.</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Becky: IRP since the beginning of time has not been historically binding on ICANN. That changed after the IANA transition. Important change. Combined with the standing panel of arbitrators.
This will result in decisions that get precedential value. The goals would be to provide guidance going forward.</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Prior to Oct 2016 only the Board conduct was challengeable under an IRP. Since the transition, staff action is also challengeable</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Nigel: possibility of reconsideration request prior to the IRP. The accountability mechanisms do apply to ccNSO, with the exception of the subject matter of this PDP. </span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Eberhard: concerns with time. To be discussed later. Issue that is not helpful for our discussion.</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Allan: follow-on to Nigel’s comment. Actions or failures on behalf of staff or the board, our focus has been looking at decisions. If our focus on decisions, as opposed to actions or failures:
are those equivalent?</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Amy: action or inaction. Failure to act is the proper terminology. Actions or decisions taken by Board or staff. Affirmative actions. Inactions are when they are potentially asked to act,
and choose not to.</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Peter: when it comes to the claimant being eligible to invoke the IPR. the party affected or party affected in future, cannot be identified within the 12 months.</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Amy: correct under current bylaws and currently supplemental procedures. Community process to challenge a process established or a decision. Entire community to be harmed by this process,
needs to be demonstrated.</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Becky: you want some finality with respect to decisions. Is the 12 month limit enough? This usually comes up in the corner cases. GNSO would develop policy, icann board would adopt it. 15
months later icann org interprets the policy and takes some action. That is when the harm to the individual occurs. The fact that the harm occurred 15 months later, still means that that individual gets to bring their case. It does not mean 12 months and
you are done. 12 months from the time you could have been armed.</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Eberhard: internal remedy mechanisms which should be exhausted before going external. Probably voluntary mediation, followed by arbitration (.africa lawsuit: in court you cannot use arguments
that are contrary to those used in arbitration). Helpful to notice. </span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Nick: sensible process. Why is there a reason to discuss this further? </span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Eberhard: The current problem I have with IRP is, we need to carefully review the panel. We might use the same panel, same structure, but not be too abrupt in our decisions. Structured approach
is preferred where internal remedies are exhausted before we go to further steps.</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Allan: at the time of the IANA transition and the idea of a review mechanism being considered, the ccTLD community was concerned about the one size fits all mechanism. Separate WG was established,
which i chaired. We did a survey at the time with the ccTLD community, the outcome was : ccTLDs wanted a review mechanism, but not a one size fits all. The IRP as we saw it was not developed at the time. What can we do to tweak the IRP? The iana transition
was in 2016, and we still do not have a full IRP panel. If we would develop a completely new mechanism, it would take years before it comes into effect.</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Bernard: Allan covers most of my points. There was the one size fits all issue, and we knew that there would be changes made to the IRP, and this led to the carve out for the ccTLDs. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt;text-indent:0cm;mso-list:l7 level1 lfo6;vertical-align:baseline">
<![if !supportLists]><b><span style="font-size:12.0pt;color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">Next meetings</span></b><b><span style="font-size:12.0pt;color:black"><o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt;margin-bottom:.0001pt">
<s><span style="color:black">1 July (12:00 UTC)</span></s><span style="color:black"> - cancelled</span><o:p></o:p></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt;margin-bottom:.0001pt">
<span style="color:black">15 July (20:00 UTC)</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt;text-indent:0cm;mso-list:l1 level1 lfo7;vertical-align:baseline">
<![if !supportLists]><b><span style="font-size:12.0pt;color:black"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">AOB</span></b><b><span style="font-size:12.0pt;color:black"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">none</span><o:p></o:p></p>
<p style="margin:0cm;margin-bottom:.0001pt;text-indent:0cm;mso-list:l3 level1 lfo8;vertical-align:baseline">
<![if !supportLists]><b><span style="font-size:12.0pt;color:black"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:black">Closure</span></b><b><span style="font-size:12.0pt;color:black"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="color:black">Bye all.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB">Joke Braeken<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB">ccNSO Policy Advisor <o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB"><a href="mailto:joke.braeken@icann.org"><span style="color:blue">joke.braeken@icann.org</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB">Follow @ccNSO on Twitter: <a href="https://twitter.com/ccNSO"><span style="color:#954F72">https://twitter.com/ccNSO</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB">Follow the ccNSO on Facebook: <a href="https://www.facebook.com/ccnso/"><span style="color:#954F72">https://www.facebook.com/ccnso/</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:10.5pt;color:black;mso-fareast-language:EN-GB"><a href="http://ccnso.icann.org"><span style="color:blue">http://ccnso.icann.org</span></a> <o:p></o:p></span></p>
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