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<body lang="en-BE" link="#0563C1" vlink="#954F72" style="word-wrap:break-word">
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<p class="MsoNormal"><span lang="EN-US">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Please find included below some high-level notes from today’s ccPDP3 meeting.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Joke Braeken<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;text-align:justify;mso-list:l4 level1 lfo1;vertical-align:baseline">
<b><span style="font-size:12.0pt;mso-fareast-language:EN-GB">Welcome and roll call<o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Welcome by Stephen Deerhake (.as)</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:0cm;text-align:justify;text-indent:0cm;mso-list:l0 level1 lfo2;vertical-align:baseline">
<![if !supportLists]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Administrative announcements, if any<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">ICANN legal is scheduled to participate in the next conference call, scheduled to be held on 3 February. This will rather be a meet and greet.
ICANN legal is aware of the work done to date.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:0cm;text-align:justify;text-indent:0cm;mso-list:l3 level1 lfo3;vertical-align:baseline">
<![if !supportLists]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Action Items<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">None</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:0cm;text-align:justify;text-indent:0cm;mso-list:l8 level1 lfo4;vertical-align:baseline">
<![if !supportLists]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Issues to explore and define with respect to review mechanism (break-out groups)<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Initial issues Document.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Jamboard exercise today.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">2 weeks ago we finished the spreadsheet with the decisions and conditions around it. Time now to focus on the review process itself. How should
it look? Before we start to start drafting, it is a good idea (similar to ccPDP3-RET), to think about the requirements this group has around the process. We will use flipcharts. What must be included in a review process? Nice to include? What should not be
included? Please focus on the process itself</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">The drafting team that made the charter of both ccPDP3 WGs, came up with a scoping document. Included in the charter and in the issue report.
What we circulated is more detailed. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Page 2: scope of the review mechanism</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Some questions were already discussed in the work leading up to the spreadsheet. Now it is time to start focusing on the rules and structure
of a review mechanism. What type of requirements around the process itself? Standing panel? How should the selection be run? What type of decisions should be taken? Overturn a final decision? Board role? Due diligence check by a panel? </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Sticky notes have been pre-loaded with some of the points from the issue paper. Focus on the process itself, and list elements in the 3 columns.
This is a preparation for the upcoming meeting with ICANN legal.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Allan: formal appeal process? Or in the policy? </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Bart: this is about the appeal process itself</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Peter: maybe ‘consider’ rather than 'include'?</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Bart: must include for further discussion</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Eberhard: must have, nice to have, will not have. Mandatory, optional, out</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Break-out session: reporting back from the discussions in Jamboard</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;text-align:justify;mso-list:l7 level1 lfo5;vertical-align:baseline">
<span style="font-size:12.0pt;mso-fareast-language:EN-GB">Group 1 (reporter: Bart)<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;border:none windowtext 1.0pt;padding:0cm;mso-fareast-language:EN-GB"><img width="623" height="365" style="width:6.4895in;height:3.802in" id="Picture_x0020_3" src="cid:image001.png@01D6EF82.FA9F5020"></span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">We started to refine the headings. Definitely warrants further discussion in the first column. We did not discuss the sticky notes in the right. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:black;mso-fareast-language:EN-GB">⇒</span><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB"> Column 1: relation between
the constitutional docs (RFC, FOI, retirement docs). This link should not be too tight, as policies may change over time. New policy around retirement for instance. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;font-family:"Cambria Math",serif;color:black;mso-fareast-language:EN-GB">⇒</span><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB"> Column 2: ICANN bylaws. Linkage
should be maintained. Strong point: future review mechanism should be self-contained. New people should be able to understand the process and requirements. Should not be referred to all the side-documents, such as RFC1591.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Further discussion needed: should the process be a complete re-hearing? Can people provide new factors? Panelists can hear the full story again
vs an administrative review and rather a due diligence verification</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">The groups should first start looking at the existing processes in the ICANN framework.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Eberhard: likes the idea that in addition to RFC, FOI and retirement policy, need to look at the bylaws. ccNSO part of the bylaws is not that
long. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Bart: it should be available to all ccTLDs, independent whether you are a member or not.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;text-align:justify;mso-list:l9 level1 lfo6;vertical-align:baseline">
<span style="font-size:12.0pt;mso-fareast-language:EN-GB">Group 2 (reporter: Bernard)<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;border:none windowtext 1.0pt;padding:0cm;mso-fareast-language:EN-GB"><img width="622" height="346" style="width:6.4791in;height:3.6041in" id="Picture_x0020_2" src="cid:image002.png@01D6EF82.FA9F5020"></span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Quick addition to “not include”. Should not be subject to local law.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Panel should be similar to IRP</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;text-align:justify;mso-list:l1 level1 lfo7;vertical-align:baseline">
<span style="font-size:12.0pt;mso-fareast-language:EN-GB">Group 3 (reporter: Stephen)<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;border:none windowtext 1.0pt;padding:0cm;mso-fareast-language:EN-GB"><img width="623" height="377" style="width:6.4895in;height:3.927in" id="Picture_x0020_1" src="cid:image003.png@01D6EF82.FA9F5020"></span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Green: sticky notes, Yellow: notes, explanation to the sticky notes.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Group did not address “what are the grounds” and “icann bylaws”</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Eberhard: applicable to all ccTLDs? Or available to all ccTLDS? Would this change in word make a difference? Ccnso manager would be bound,
unless he leaves. Cctld manager is not bound if he loses, but iana is bound if he wins. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Sean: they will end in court. Judges will look for precedence that exists. That would fold in any non-ccNSO party</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Eberhard: .africa case. You cannot change your arguments from what you presented in the quasi-judicial procedures.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
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<p class="MsoNormal" style="margin-left:0cm;text-align:justify;text-indent:0cm;mso-list:l2 level1 lfo8;vertical-align:baseline">
<![if !supportLists]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Next meetings<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">03 February 2021 – 05:00 UTC</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">17 February 2021 – 13:00 UTC</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">03 March 2021 – 21:00 UTC</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
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<![if !supportLists]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">AOB<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">none</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Eberhard does not appreciate the Board jokes. He also wants to ask ICANN legal if they can explain how the IRP arbitration panel works. Go
through norms. </span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Stephen: ccNSO carved itself outside of the review mechanisms, they will be involved.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Bernard: IRP is in the process of being changed. Samantha Eisner would be joining the meeting on the 3rd. She is leading a lot of the work
on the IRP, and can answer the questions you have.</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><br>
<br>
<o:p></o:p></span></p>
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<![if !supportLists]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt;color:black;mso-fareast-language:EN-GB">Closure<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="color:black;mso-fareast-language:EN-GB">Thank you all!</span><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Joke Braeken<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">ccNSO Policy Advisor
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">joke.braeken@icann.org<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
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